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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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Guide for using the Add/Edit Major Screen (single major) | Guide for Configuring the Majors CSV File | ||||||||||
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Name | Required? | Major Field Configuration Notes | CSV Column Heading | Required? | Important CSV File Configuration Notes | ||||||
Header Row | Yes. | The header row pertains to the Majors CSV file only. Required for the CSV file | Header Row | YES | IMPORTANT: The file header row containing the column headings is required for your .csv file to import successfully and for the values to be stored correctly in the admin system.
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Application | Yes | System-generated based on which CCCApply application you are exporting from in the Administrator. For the CCCApply Standard & Noncredit applications, export your majors file from the CCCApply application in the Administrator. For the CCCApply International application, export and import your majors CSV file from the International application in the Administrator. | application | YES |
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Major Code | Yes | Enter your unique college code for each major, up to 30 characters. DO NOT EDIT AN EXISTING MAJOR CODE
| code | YES |
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Major Description | Yes | Enter the name or description for a particular major in 100 characters or less. The major description is the name or title of the major which displays alphabetically to the end-user in the application.
| description | YES |
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Major Category | No | OPTIONAL field.
| category | NO |
If your college has opted to implement Major Categories, then…
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TOP Code | No |
| topCode | NO |
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Program Control Number | No | OPTIONAL field. If used, enter the CCCCO Program Control Number code for each major from the Chancellor’s office. | programControlNumber | NO |
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Award Type | Yes | REQUIRED if implementing the Ed Goal / Majors Filter for Associate Degrees. On the Add/Edit Major screen:
| awardType | YES* |
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Application Type | Yes |
| applicationType | YES |
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CIP Code | No | OPTIONAL field. If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code. | cipCode | NO |
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EduGoals | No | NOT APPLICABLE. Currently not part of the Ed Goal/Majors Filter. | eduGoals | NO | Leave this column in place and LEAVE IT EMPTY. Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.
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Major Start Date | Yes | Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. | start | YES |
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Major End Date | Yes* | Every major must either have an end date or the Major has no end date checkbox must be checked. Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive). If you do not want to end-date your major, you must select the Major has no end date check box. If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply | end | YES* |
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Major has no end date | No | Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden. | No | (If your major has no end date - leave the “end” column BLANK in the CSV file.) | |||||||
Created Date | Yes |
| created | YES |
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What is the display sort order for Majors when… | In the Standard & Noncredit Application | In the International Application |
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Without Categories implementedor Ed Goal/Majors Filter enabled | The default sort order for all majors and programs of study is alphabetically by the Major Description field. | The default sort order for all majors and programs of study is alphabetically by the Major Description field. |
With Categories implemented only | Categories display alphabetically within the Category drop down menu which appears on the application above the Intended Major or Program of Study menu. Associated majors display alphabetically by major description within each category. | Categories display alphabetically within the Category drop down menu which appears on the application above the Intended Major or Program of Study menu. Associated majors display alphabetically by major description within each category. |
With the Ed Goal/Majors Filter enabled only | If the student selects the option to “Obtain an associate degree and transfer to a 4-year institution” from the Education Goal menu, only majors with specific award types are displayed, in the following order, alphabetically by major description within each award type group: AA_T, AS_T, AA_degree, AS_degree. If the student selects any other Education Goal option, all majors and programs of study will display alphabetically by major description. | The Ed Goal/Majors Filter feature is not available in the International Application. |
With Categories implemented AND Ed Goal/Majors Filter enabled | If the student selects the option to “Obtain an associate degree and transfer to a 4-year institution” from the Education Goal menu, only the categories with at least one major with one of the specified award types it will display alphabetically in the Category drop down menu. Majors within each category will display alphabetically by major description in the following award type order: AA_T, AS_T, AA_degree, AS_degree, alphabetically within each award type group. If the student selects any Education Goal option other than “Obtain an associate degree and transfer to a 4-year institution”, categories will display in alphabetical order in the Category drop down and all associated Majors will display alphabetically by major description in each category. | The Ed Goal/Majors Filter feature is not available in the International Application. |
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Displaying Majors in the Noncredit Application: Ensure that majors appropriate for the Noncredit Application are carefully configured with the appropriate “applicationType” and “awardType” settings. |
Implementing the Education Goal/Majors Filter for Associate Degrees
The Education Goal / Majors Filter for Associate Degrees is a limited, optional feature in the CCCApply Standard application that allows colleges to streamline their list of available majors and categories for students who select the option to “Obtain an Associate degree and transfer to a 4-year institution” from the Education Goal menu options. This feature is designed to support legislation: AB-928: Student Transfer Achievement Reform Act of 2021.
How it Works
This feature is based on a simple design:
if enabled, only the majors with the following award types (AA_T, AS_T, AA_degree, AS_degree) will display to the end-user
and…
if implemented, only the major categories that include at least one major with one of the specified award types will display to the end-user
IF…
the end-user selects the one Education Goal option to “Obtain an Associate degree and transfer to a 4-year institution” option (only)
IF the feature is NOT enabled, then…
No changes to the existing display or functionality of majors, categories or education goals.
Configuring Majors for the Filter
Export your current list of Majors from the Pilot environment CCCApply Administrator (see Exporting Majors and Editing Your Exported Majors CSV List)
Review and populate your majors CSV file based on the guidelines specified in Editing Your Exported Majors CSV List, including:
Ensure each major description is clear and appropriate if filtered
Ensure each major is associated with one or more major categories (if applicable)
Ensure each major has the appropriate award type value set
Consider adding the major’s Program Control Number to the CSV file
Ensure the header row for the Majors CSV file is NOT CHANGED and the column headings are correct.
Import your carefully edited and populated Majors CSV file to the appropriate application in the Administrator.
Place a checkmark in the Enable Transfer Major Filter box on the Majors summary page (above the table on the left side).
Navigate to your CCCApply Pilot application and start a new application. Test the filter by selecting the “Obtain an Associate degree and transfer to a 4-year institution” option from the Education Goal drop down.
If Categories are implemented, select a category. See the majors for transfer available in that category.
Repeat steps 1-6 in the Production environment Administrator.
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Configuring Major Categories
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