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System Administrator

(Applications->System Administrator)

The System Administrator module provides:  

• SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP

• User management for all authorized CCC college staff and faculty users 

• Access management to all integrated CCCTC administrator applications and services through a single point-of-entry

User Manager

(Applications->System Administrator->User Manager)

The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district. 

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Launching the CCCApply Administrator

(Applications->CCCApply Administrator)

If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.

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1. Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.

2. From the Terms Summary table, click Import Terms to display…
   
   
   
   ...the Import Terms dialog box:
   
   
   
   

3. Click Choose File to display your computer’s file navigator.
   
   
   

4. Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.

5. Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.

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The Majors module is where you can add, edit, archive (currently “archive” functions as a delete in CCCApply Administrator), import, and export majors and categories. The Majors module is available only for the CCCApply Standard, Noncredit, and International applications.

• Adding a Major

• Editing a Major

• Archiving a Major

• Exporting Majors

• Importing Majors

• Configuring a Major Category FilterCategories
  

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For more information, see the following sections in this document:

• Exporting Majors

• Editing the Majors CSV File

• Importing Majors
  

If you have implemented categories in your majors list, each major that has been assigned a category will show a “+” icon in the Categories column of the Majors table. When you click the “+” icon, the associated category name(s) displays below the Major Description name in the order they were created. The “+” icon toggles to display category, while the “-” icon toggles to hide the category.

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Adding a Major

The majors you define for the CCCApply Standard, Noncredit, and International applications are not the same. Some amount of configuration is required for each application.

• Configuring Categories

Adding a Major

The majors you define for the CCCApply Standard, Noncredit, and International applications are not the same. Some amount of configuration is required for each application.

For example:

• CCCApply vs. International Majors: If you choose CCCApply from the Applications drop-down list and define a major, and then select International from the Applications drop-down list, the major you just defined for the CCCApply Standard application will not appear in the Majors table for the International application. If you want a given major to be available on both applications, you must create it separately for each application. Or, you may import the major (or list of majors) into both applications (i.e. you can create majors in one application, export those majors, and then import those majors into the other application).
  

• CCCApply vs. Noncredit Majors: If you choose CCCApply from the Applications drop-down list and define a major, and you want that major to also display for the Noncredit application, you will want to select Both from the Application Type drop-down list in the Major dialog box when manually creating a major. Otherwise the major defaults to Standard application display. As with the International application, you can choose to import the major (or list of majors) into both applications.
  

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1. Log into the CCC Administrator -> CCCApply Administrator.

2. If you are a multi-college district, select the college for which you want to configure majors from the Select a college drop-down list. If your college is not in a multi-college district, your college displays by default.

3. Select either CCCApply or International from the Applications drop-down list.

4. Click the Majors link from the modules menu bar to display the Majors table.

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1. Click the Add Major button to display the Add Major dialog box to define the major.

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7. Enter and/or select values in the available fields to define the major. Use the Best Practice table below for instructions and helpful tips when populating the Add Major dialog box.

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8. Click Save to add the new major. Once saved, your new major will be added to the Majors summary table in the CCCApply Administrator.

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Name	Best Practice
Major Description	Enter your college’s description for a particular major, in 100 characters or less. Note The text you enter here displays in the Intended Major or Program of Study drop-down list that appears on the Enrollment Information tab of the CCCApply or International application(s). The majors display in alphabetical order regardless of the order you add or import your majors in the CCCApply Administrator.
Major Code	Enter your unique college code for the major, up to 30 characters. DO NOT EDIT AN EXISTING MAJOR CODE Warning The Major Code cannot be edited once it is added or imported to the major table and saved as a record.
Major Start Date	Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list.
Major End Date	Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive). If you do not want to end-date your major, you must select the Major has no end date check box.
Major has no end date check box	Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden.
TOP Code	Using this field is OPTIONAL: Enter OPTIONAL field. If used, enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office). See Understanding TOP Codes for more details. Note The TOP Code is NOT a required field and is not part of the Download filedelivered with submitted applications.
Program Control #Using	this field is OPTIONAL: Enter the unique code for every major or program of study OPTIONAL field. If used, enter the CCCCO Program Control Number code for each major from the Chancellor’s office. May be used to identify CCCCO Program Control Number. Note The Program Control # is NOT a required field and is not part of the Download filedelivered with submitted applications.
Application TypeYou can select	an option from REQUIRED field. This value must be selected, else the major will default to the CCCApply Standard application. Select the Application Type from the drop-down list so that the major for which you are configuring will display in only the Standard application, Noncredit application, or bothmajors.
Categories	Using this field is OPTIONAL: Major categories can OPTIONAL field. Major categories may be added, edited or removed by the college to filter or group their your list of majors that appear in the CCCApply applications . Major categories are customized defined by each college. The new, optional Major Categories field allows you to align as many custom categories to a single major so that students are guided systematically to their educational goals. The values you enter in the Categories field for a major display in the Major Category drop-down list in the CCCApply and/or International applications, and affect which majors display in the Intended Major or Program of Study drop-down list You may create multiple category values (pressing Enter after each entry) which can be associated with multiple majors. There is no limit to the number of categories you can add. Each Categories value has a limit of 100 characters. Click the “x” icon to remove a category from the Add Major screen. When adding categories manually using the Add Major screen, you must hit ENTER after each correctly spelled category. If used, the creation of one category will enable the Major Category Filter and display the Category drop down menu in the application. If used, the applicant is required to select a category first, then select a major. Note When you configure the Categories field for a major, students will be required to select a Major Category in the application. Warning Important: If you choose to implement major categories you must configure every major with at least one category. Note The Major Category field only displays in the CCCApply and/or International application when you have configured one major with a Categories field value(s). When you enter a value in the optional Categories field for a major you must press the Enter key in order for your entries to be accepted (and then displayed beneath the Categories field). Image Removed You can enter multiple category values (pressing Enter after each entry) for the major. There is no limit to the number of categories you can add here.. Each Categories value has a limit of 100 characters. Click the “x” icon for any added category to remove it. See /wiki/spaces/PD/pages/758546724 you implement the Major Category Filter you must associate each major to at least one category. See Configuring Major Categories below for further details.
CIP Code	Using this field is OPTIONAL field.  If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code.	Award Type drop-down list	REQUIRED. Select the optional award type that the major aligns to from the Award Type drop-down list
Award Type	REQUIRED when implementing the Ed Goal / Majors Filter for Associate Degrees. Select the Award Type option that best aligns to each major. REQUIRED for importing the Majors CSV file. The <awardType> column values must not contain any spaces and MUST be one of the following allowed values: AA_T AS_T AA_degree AS_degree BA_degree BS_degree Certificate Other None Note If you do not have an award type aligned for a major, please enter “None".  Not a deliverable field.

Editing a Major

Use the following steps to edit a major:

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Field / Attribute	CSV Column Heading Note: case sensitive!	Required	Important Configuration Notes
Header Row		YES	IMPORTANT: The header row is required for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. The column heading labels MUST NOT BE CHANGED. If the heading changes case, the file will be rejected.
Application	application	YES	The Application column identifies the CCCApply application that the majors pertain to. The value must be in ALL CAPS and either be: APPLY (for CCCApply application majors), OR, INTERNATIONAL (for International application majors) The Application data is system-generated and should not be changed.  When adding new Majors to your file, ensure the application is correct and in all caps. Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time. Do not remove or change this column. Note The Application column value must be in ALL CAPS.
Major Code	code	YES	The “code” column displays theMajor Code identifier as defined in your existing list of majors. Adds a row to the Majors database table identifying a unique Major Must be formatted based on layout in the Data Dictionary
Major Description	description	YES	The “description” column field is required. Provides a text description of the active major to the end-user. Can be edited/modified by an authorized college/district user. Must be formatted based on layout in the Data Dictionary *This is the text that appears to the student in the "Intended Major or Program of Study" question dropdown in the appropriate CCCApply application.
Category	category	NO	The “category” column is optional.  See notes about adding your custom categories to this column in the section below.
TOP Code	topCode	NO	The “Top Code” is an Optional field, but can be added by the college if desired. Top Codes should be aligned to each individual Major Does not appear to the end user
Program Control Number	programControlNumber	NO	The “Program Control Number” is an optional field, but can be added by the college if desired. Program Control Numbers should be aligned to each individual major Does not appear to the end user
Award Type	awardType	YES*	The Award Type field must be populated in the system. If you are adding or editing an individual major using the Add/Edit Major screen, you can bypass selecting a value in the dropdown menu; however, if you do this a value of “None” will be system-generated and stored as the Award Type for that major. The Award Type field/column is: REQUIRED when implementing the Ed Goal/Major Transfer Filter (new spring 2024). REQUIRED when importing majors using the CSV file. The <awardType> column values must not contain any spaces and MUST be one of the following allowed values: AA_T AS_T AA_degree AS_degree BA_degree BS_degree Certificate Other None Note If you do not have an award type aligned for a major, please enter “None".
Application Type	applicationType	YES	Required. Setting the Application Type is Enter "Standard" in your CSV file for the Standard application. Enter "Noncredit" in your CSV file for the Noncredit application. INTERNATIONAL APP: You can leave this value/column blank in the International Application ONLY. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes.
CIP Code	cipCode	NO	Optional field. May be added by the college, if desired. Does not appear to the end user
Education Goals NOT USED for the Ed Goal/Majors Filter	eduGoals	NO	Leave this column in place and LEAVE IT EMPTY. Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply. Warning VERY IMPORTANT:  Update April 2024: The “EduGoal” field/column is not applicable to the Education Goal/Majors Filter in this release! The "eduGoal" column MUST NOT BE REMOVED and the entire column MUST BE LEFT BLANK in your Majors CSV file.
Start Date	start	YES	The “start” date is required. The start date data in this column identifies the date when the Major should begin to display to students in the "Intended Major or Program of Study" menu in CCCApply applications. The Start Date must be configured in the following format:  MM/DD/YYYY Cannot be after the major’s End Date or the associated term's Term End date, else error message will display; Must be a valid calendar date (cannot be February 30, etc.) Note When importing majors using the CSV file, the date must be formatted as MM/DD/YYYY. This is important or the file will not import correctly.)
End Date	end	YES	The “end” column identifies the major’s End Date which is the date the major stops displaying in the "Intended Major or Program of Study" menu in CCCApply applications; The End Date is required, else error message. The major must be setup with one of the following settings:   Major has no end date (in the CSV file, leave this column blank) Major has an end date The End Date must be configured in the following format:  mm/dd/yyyy The End Date can be configured manually by clicking on "Add Major" or "Edit Major" by an authorized user Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears) Cannot be before the Major Start Date, else error message else error message will display Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
Create Date	created	NO	Warning VERY IMPORTANT: The “Create” column is a system-generated field that MUST REMAIN BLANK when completing your CSV import file.

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The new default sort order for all majors and programs of study that appear in the Intended Major or Program of Study dropdown menu in the CCCApply Standard, Noncredit, and International applications is alphabetical order of the Major Description field. Colleges can edit the Major Description of each major in the Majors module in the Administrator.

If you have implemented categories in your majors list, each major that has been assigned a category will show a “+” icon in the Categories column of the Majors table. When you click the “+” icon, the associated category name(s) displays below the Major Description name in the order they were created. The “+” icon toggles to display category, while the “-” icon toggles to hide the category.

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Configuring Major Categories

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