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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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General Information
The CCCApply Administrator User Guide provides authorized college users with implementation and admin configuration instructions for setting up and maintaining individual CCCApply applications. This document is updated regularly to reflect changes and new functionality implemented with CCCApply application version releases and as needed.
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Note |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
![](https://cccnext.jira.com/wiki/download/thumbnails/2095809023/importTermsButton.png?version=1&modificationDate=1616697144291&cacheVersion=1&api=v2&width=700)
...the Import Terms dialog box:
![](https://cccnext.jira.com/wiki/download/thumbnails/2095809023/importTermsDialog.png?version=1&modificationDate=1616697144218&cacheVersion=1&api=v2&width=700)
Click Choose File to display your computer’s file navigator.
![](https://cccnext.jira.com/wiki/download/thumbnails/2095809023/importTermFileChosen.png?version=1&modificationDate=1616697144360&cacheVersion=1&api=v2&width=700)
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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Field / Attribute | CSV Column Heading Note: case sensitive! | Required | Important Configuration Notes |
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Header Row | | YES | IMPORTANT: The header row is required for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. The column heading labels MUST NOT BE CHANGED. If the heading changes case, the file will be rejected. |
Application | application | YES | The Application column identifies the CCCApply application that the majors pertain to. The value must be in ALL CAPS and either be: APPLY (for CCCApply application majors), OR, INTERNATIONAL (for International application majors)
The Application data is system-generated and should not be changed. When adding new Majors to your file, ensure the application is correct and in all caps. Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time. Do not remove or change this column.
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The Application column value must be in ALL CAPS. |
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Major Code | code | YES | The “code” column displays theMajor Code identifier as defined in your existing list of majors. Adds a row to the Majors database table identifying a unique Major Must be formatted based on layout in the Data Dictionary
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Major Description | description | YES | The “description” column field is required. Provides a text description of the active major to the end-user. Can be edited/modified by an authorized college/district user. Must be formatted based on layout in the Data Dictionary *This is the text that appears to the student in the "Intended Major or Program of Study" question dropdown in the appropriate CCCApply application.
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Category | category | NO | |
TOP Code | topCode | NO | The “Top Code” is an Optional field, but can be added by the college if desired. Top Codes should be aligned to each individual Major Does not appear to the end user
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Program Control Number | programControlNumber | NO | The “Program Control Number” is an optional field, but can be added by the college if desired. Program Control Numbers should be aligned to each individual major Does not appear to the end user
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Award Type | awardType | YES* | The Award Type field must be populated in the system. If you are adding or editing an individual major using the Add/Edit Major screen, you can bypass selecting a value in the dropdown menu; however, if you do this a value of “None” will be system-generated and stored as the Award Type for that major. The Award Type field/column is: REQUIRED when implementing the Ed Goal/Major Transfer Filter (new spring 2024). REQUIRED when importing majors using the CSV file. The <awardType> column values must not contain any spaces and MUST be one of the following allowed values: AA_T AS_T AA_degree AS_degree BA_degree BS_degree Certificate Other None
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If you do not have an award type aligned for a major, please enter “None". |
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If you are working with your Admin 1.0 Export Majors file, you'll notice that the Award Types export a single character numerical value. This format also works as an accepted The award type values must not contain any spaces and MUST be one of the following allowed values: 1 = AA_degree 2 = AS_degree 5 = AA_T 6 = AS_T 3 = Certificate 4 = Other X = BA_degree Y = BS_degree 0 = None |
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Application Type | applicationType | YES | Required. Setting the Application Type is Enter "Standard" in your CSV file for the Standard application. Enter "Noncredit" in your CSV file for the Noncredit application. INTERNATIONAL APP: You can leave this value/column blank in the International Application ONLY. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes.
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CIP Code | cipCode | NO | |
Education Goals NOT APPLICABLE in this version | eduGoals | NO | Leave this column in place and LEAVE IT EMPTY. Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply. Warning |
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VERY IMPORTANT: Update April 2024: The “EduGoal” field/column is not applicable to the Education Goal/Majors Filter in this release! The "eduGoal" column MUST NOT BE REMOVED and the entire column MUST BE LEFT BLANK in your Majors CSV file. |
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Start Date | start | YES | The “start” date is required. The start date data in this column identifies the date when the Major should begin to display to students in the "Intended Major or Program of Study" menu in CCCApply applications. The Start Date must be configured in the following format: MM/DD/YYYY Cannot be after the major’s End Date or the associated term's Term End date, else error message will display; Must be a valid calendar date (cannot be February 30, etc.)
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When importing majors using the CSV file, the date must be formatted as MM/DD/YYYY. This is important or the file will not import correctly.) |
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End Date | end | YES | The “end” column identifies the major’s End Date which is the date the major stops displaying in the "Intended Major or Program of Study" menu in CCCApply applications; The End Date is required, else error message. The major must be setup with one of the following settings: The End Date must be configured in the following format: mm/dd/yyyy The End Date can be configured manually by clicking on "Add Major" or "Edit Major" by an authorized user Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears) Cannot be before the Major Start Date, else error message else error message will display Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
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Create Date | | NO | Warning |
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VERY IMPORTANT: The “Create” column is a system-generated field that MUST REMAIN BLANK when completing your CSV import file. |
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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.
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