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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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Note |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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Important: The Noncredit Application requires configuration of the Majors module. |
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CCCApply vs. International Majors: If you choose CCCApply from the Applications drop-down list and define a major, and then select International from the Applications drop-down list, the major you just defined for the CCCApply Standard application will not appear in the Majors table for the International application. If you want a given major to be available on both applications, you must create it separately for each application. Or, you may import the major (or list of majors) into both applications (i.e. you can create majors in one application, export those majors, and then import those majors into the other application).
CCCApply vs. Noncredit Majors: If you choose CCCApply from the Applications drop-down list and define a major, and you want that major to also display for the Noncredit application, you will want to select Both from the Application Type drop-down list in the Major dialog box when manually creating a major. Otherwise the major defaults to Standard application display. As with the International application, you can choose to import the major (or list of majors) into both applications.
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Log into the CCC Administrator -> CCCApply Administrator.
If you are a multi-college district, select the college for which you want to configure majors from the Select a college drop-down list. If your college is not in a multi-college district, your college displays by default.
Select either CCCApply or International from the Applications drop-down list.
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Click the Majors link from the modules menu bar to display the Majors table.
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5. Click Add Major to display the Add Major for <Your College> dialog box where you can define the major.
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8. Click Save to display the new major in the Majors table. Your newly-created major will display in the CCCApply and/or International application environment in which you’re working (Pilot or Production) in the Intended Major or Program of Study drop-down list as long as the current date is between major’s configured Major Start Date and Major End Date.
Field | Use / Best Practice |
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Major Description | Enter |
a description for a particular major, in 100 characters or less. |
Note: The text you enter |
in the Major Description field is essentially the name of the major that the applicant will see in the Intended Major or Program of Study drop-down |
menu that appears on the Enrollment |
page of the CCCApply Standard/Noncredit or International application(s). The |
major descriptions will display in alphabetical order regardless of the order you add or import |
them in the CCCApply Administrator.
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Major Code | Enter your college’s code for the major, up to 30 characters.
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Major Start Date | Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. | ||||||
Major End Date | Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive). If you do not want to end-date your major, you must select the Major has no end date check box. | ||||||
Major has no end date check box | Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden. | ||||||
TOP Code | Using this field is OPTIONAL: Enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office).
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Program Control # | Using this field is OPTIONAL: Enter the unique code for every major or program of study from the Chancellor’s office. May be used to identify CCCCO Program Control Number.
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Application Type | You can select an option from the Application Type drop-down list so that the major you are configuring will display in only the Standard application, Noncredit application, or both. | ||||||
Categories | Using this field is OPTIONAL: Major categories can be added, edited or removed by the college to filter or group their list of majors that appear in the CCCApply applications. Major categories are customized by each college. The new, optional Major Categories field allows you to align as many custom categories to a single major so that students are guided systematically to their educational goals. The values you enter in the Categories field for a major display in the Major Category drop-down list in the CCCApply and/or International applications, and affect which majors display in the Intended Major or Program of Study drop-down list.
When you enter a value in the optional Categories field for a major you must press the Enter key in order for your entries to be accepted (and then displayed beneath the Categories field).
See |
Configuring the Major Category Filter for further details. | |
CIP Code | Using this field is OPTIONAL field. If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code. |
Award Type drop-down list | REQUIRED. Select the optional award type that the major aligns to from the Award Type drop-down list. |
Editing a Major
Use the following steps to edit a major:
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CSV Column Heading | Required | Important Configuration Notes | ||||
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Header Row | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. | ||||
Application | YES |
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Major Code | YES |
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Major Description | YES |
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Category | NO |
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TOP Code | NO |
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Program Control Number | NO |
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Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
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Application Type | NO |
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CIP Code | NO |
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Education Goals (eduGoals) NOT APPLICABLE in this version | NO | Leave this column in place and leave it empty.
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Start Date | YES |
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End Date | YES |
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Create Date | NO |
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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.
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