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Business Need

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To accommodate the addition of over 500+ names to our existing list of nearly 400 AIAN options, an enhancement to the user interface with a new “look-up” modal and optional “write-in” field will be made to the AIAN section of the Race & Ethnicity section of the Standard application.

About the AIAN Expansion

The 2024 AIAN expansion enhancement is limited to the AIAN group; no other race group is being touched in this implementation and the impacts to existing data fields and delivery is minimal. , with no changes to existing data fields Existing list of names (pre-expansion) will need some updating/archiving, and the large set of additional entities will need to be added and mapped correctly to existing race/ethnicity data field(s). New UI implementation is needed to allow for easier search and selection of AIAN tribes, and the ability for students to “write-in” a tribe or nation that doesn’t appear will be added.

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Change Summary

• Expand and update the CCCApply list of AIAN tribes in the AIAN race group

• Enhance the UI in the Race & Ethnicity section to allow user’s to “search and select” up to five AIAN tribes

• Add new “write-in” data field to capture a tribe(s) that doesn’t exist in the updated AIAN list

2024 AIAN Expansion Enhancement

• Expand the list of AIAN tribal affiliations in the Race & Ethnicities section of the CCCApply Standard/Noncredit application:

  • Update/correct the existing list of American Indian/Alaskan Native (AIAN) ethnicities (correct names, remove duplicates, discontinue tribes that are no longer recognized)

  • Add/expand the list of the AIAN ethnicities with the full Federal Register of Indian Entities Recognized into the AIAN ethnicities

  • Implement the ability for students to “write-in” up to 5 tribal names that do not appear in the expanded list

• Enhance the Race & Ethnicities section with new search & select modal for new and existing AIAN ethnicities.:

  • Implement ability for students to search, display, and select multiple AIAN ethnicities from the large expanded list

  • Changes pertain to the AIAN section of the Race/Ethnicity section (race group = 16 = AIAN)

• Update the Race & Ethnicity data fields to include the vast number of AIAN tribes:

  • Maintain all existing <race_ethnic_full> data values in DB, and add & document new values

  • Add new AIAN tribes and codes to the existing <race_ethnic_full> field

  • Add new “write-in” field(s) to DED

  • Minimal changes to existing data fields; minimal impact to colleges is critical

1. Expand and

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Update the AIAN List in CCCApply

American Indian/Alaska Natives displays as one of the upper-level race groups listed in the Race & Ethnicity section

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in CCCApply. Like the other race groups, the American Indian/Alaska Natives (AIAN) race group contains a number of sub-group AIAN options in the system. After the expansion of AIAN entities, the total if the student selects this Each individual AIAN tribe or entity listed is With the list of available addition o

Expand the AIAN tribe affiliations in the Race & Ethnicity section of CCCApply:

574 tribes total

Add new AIAN tribe codes to the existing Race Ethnicity data fields

2. Implement UI Enhancements for the AIAN Expansion

Enhance the UI in the Race & Ethnicity section to allow user’s to “search and select” up to five AIAN tribes

Implement a new “search & select” modal to accommodate the expanded set of AIAN tribes

3. New Data Field Added for Other AIAN “Write-In”

1. Implement a new Other AIAN: Write-In field to capture tribes that aren’t in the list

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Mock

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Ups for

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AIAN UI

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Enhancements

Attached is a functional excel mockup for how this new layout and functionality should be in both the CCCApply and International Application.

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See detailed field specs: /wiki/spaces/PMO/pages/3267297281

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Data Fields & Data Delivery

Changes to allowable selections in the AIAN section only affects the number of associated values/codes appear in the <race_ethnic_full> field. No change has been made to that field length or any race/ethnicity field length.

Race & Ethnicity Data Fields

Hispanic

Data Element: <hispanic>

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Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format)

Database Storage Schema and Column Name Requirements

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Data Delivery

All existing fields will continue to be delivered to college SIS, staging tables, downstream systems, Report Center, Report Server, via SuperGlue for Apply

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