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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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The CCCApply Standard application and the CCCApply International application will be referred to as CCCApply and International, respectively, throughout this user guide. |
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OpenCCC Administrator
The OpenCCC Administrator is available to authorized college and district staff in the Pilot and Production environments. Staff will only be able to access OpenCCC administration tasks for your college or district colleges, depending on your authorized staff user account.
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Application Links & Menus | Function |
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CCCApply link International link CC Promise Grant link | Displays the application you’ve selected from the Applications drop-down list and returns focus to the application’s home page. |
Terms link | Displays all of the configured terms for the selected college and application. You can import, export, add, edit, and archive terms. Note: It is strongly advised you take caution when editing terms in production that may have been used in submitted applications. Available for: CCCApply and International applications |
Majors link | Displays all of the configured majors for the selected college and application. You can import, export, add, edit, and archive majors. Note: It is strongly advised you take caution when editing majors in production that may have been used in submitted applications. Available for: CCCApply and International applications |
English Proficiency | Displays the configurable English Proficiency options for your International application. Available for: International applications only |
Rules link | Displays all of the configured rules for the selected college and application. You can add, edit, and delete rules. Available for: CCCApply, International, and CC Promise Grant applications |
Messages link | Displays all of the configured messages for the selected college and application. You can add and edit messages. Available for: CCCApply, International, and CC Promise Grant applications |
Supplemental Questions link | Displays all of the configured supplemental questions for the selected college and application. You can import, edit, and download supplemental question XML content. Available for: CCCApply and International applications |
Utilities drop-down list | Displays the following configurable options:
Available for: CCCApply, International, and CC Promise Grant applications
Available for: CCCApply applications only |
Date Fields & Best Practices
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The Supplemental Questions module includes a Download icon that effectively downloads/exports a .csv file of an individual specific supplemental question set.
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Configuring Your College & District Information
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IMPORTANT: The updated information displays on the CCCApply, International, and CC Promise Grant (BOG) applications when the student completes the application. |
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Configuring Terms
The Terms module is where you can add, edit, archive (functions as a delete in the CCCApply Administrator), import, and export your custom college terms. The Terms module is only available in the CCCApply (Standard & Noncredit) and International applications. Terms have a required start and end date that determines which terms display in the Term Applying For drop-down list the CCCApply and International applications.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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Configuring Majors
The Majors module is where you can add, edit, archive (currently, “archive” functions as a delete in CCCApply Administrator), import, and export majors. The Majors module is available only for the CCCApply Standard, Noncredit, and International applications.
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CSV Column Heading | Required | Important Configuration Notes | ||||
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Header Row | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. | ||||
Application | YES |
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Major Code | YES |
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Major Description | YES |
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Category | NO |
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TOP Code | NO |
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Program Control Number | NO |
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Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
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Application Type | NO |
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CIP Code | NO |
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Education Goals (eduGoals) NOT APPLICABLE in this version | NO | Leave this column in place and leave it empty.
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Start Date | YES |
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End Date | YES |
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Create Date | NO |
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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.
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