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Major Description

Enter your college’s description for a particular major, in 100 characters or less.

Major Code

Enter your college’s code for the major, up to 30 characters.

Major Start Date

Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list.

Major End Date

Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive).

If you do not want to end-date your major, you must select the Major has no end date check box.

Major has no end date check box

Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden.

TOP Code

Using this field is OPTIONAL: Enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office).

Program Control #

Using this field is OPTIONAL: Enter the unique code for every major or program of study from the Chancellor’s office. May be used to identify CCCCO Program Control Number.

Application Type

You can select an option from the Application Type drop-down list so that the major you are configuring will display in only the Standard application, Noncredit application, or both.

Categories

Using this field is OPTIONAL: Major categories can be added, edited or removed by the college to filter or group their list of majors that appear in the CCCApply applications. Major categories are customized by each college.

The new, optional Major Categories field allows you to align as many custom categories to a single major so that students are guided systematically to their educational goals. The values you enter in the Categories field for a major display in the Major Category drop-down list in the CCCApply and/or International applications, and affect which majors display in the Intended Major or Program of Study drop-down list.

When you enter a value in the optional Categories field for a major you must press the Enter key in order for your entries to be accepted (and then displayed beneath the Categories field).

• You can enter multiple category values (pressing Enter after each entry) for the major. There is no limit to the number of categories you can add here..

• Each Categories value has a limit of 100 characters.

• Click the “x” icon for any added category to remove it.

See /wiki/spaces/PD/pages/758546724 for further details.

CIP Code

Using this field is OPTIONAL field.  If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code.

Award Type drop-down list

REQUIRED. Select the optional award type that the major aligns to from the Award Type drop-down list.

Header Row

YES

IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

Application

YES

• The Application column identifies the CCCApply application that these majors pertain to;

• The Application data is system-generated and should not be changed. 

• When adding new Majors to your file, ensure the application is correct and in all caps.

• Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

• Do not remove or change this column.
  

Major Code

YES

• The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.

• Adds a row to the Majors database table identifying a unique Major

• Must be formatted based on layout in the Data Dictionary

Major Description

YES

• The “Description” is required

• Can be edited/modified by an authorized college/district user

• Must be formatted based on layout in the Data Dictionary

• Provides a text description of the active major to the end-user

• *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications

Category

NO

• The “Category” column is optional.  See detailed notes about adding your custom categories to this column in the section above.

TOP Code

NO

• The “Top Code” is an Optional field, but can be added by the college if desired.

• Top Codes should be aligned to each individual Major

• Does not appear to the end user

Program Control Number

NO

• The “Program Control Number” is an optional field, but can be added by the college if desired.

• Program Control Numbers should be aligned to each individual major

• Does not appear to the end user

Award Type (AwardType)

YES

The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system.  The following notes pertain to implementing this field in the new system:

• When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None". 

• The award type values must not contain any spaces and MUST be one of the following allowed values:

  • AA_degree

  • AS_degree

  • AA_T

  • AS_T

  • Certificate

  • Other

  • None

• The “Award Type” is an optional field, but can be added by the college, if desired.

• Each major must have a value assigned to Award Type

• The award type DOES NOT DISPLAY to the end user

• Having a value in the Award Type field is required in the new system. This is a bug that we will fix in a future version.

Application Type

NO

• Enter "Standard" in your CSV file for the Standard application.

• Enter "Noncredit" in your CSV file for the Noncredit application.

• If you don't specify the awardType value then it will default to "Standard" for the CCCApply Standard application only.

• You can leave this value blank when working in the Administrator 2.0 for the International application, when configuring majors for the International application only. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes. 

CIP Code

NO

• The “CIP Code” is an optional field, but can be added by the college, if desired.

• Aligned to each individual major

• Does not appear to the end user

Education Goals (eduGoals)  NOT APPLICABLE in this version

NO

Leave this column in place and leave it empty.

Start Date

YES

• The “Start” date is required.

• The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications.

• The Start Date must be configured in the following format:  mm/dd/yyyy

• Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display;

• Must be a valid calendar date (cannot be February 30, etc.)

End Date

YES

• The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;

• The End Date is required, else error message.

• The major must be setup with one of the following settings:  

  • Major has no end date, OR

  • Major has end date

• The End Date must be configured in the following format:  mm/dd/yyyy

• Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user

• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)

• Cannot be before the Major Start Date, else error message else error message will display

• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields

• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

• If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display

Create Date

NO

Do not want to implement Supplemental Questions in either the CCCApply Standard OR Noncredit applications...

Do nothing. Do not upload any Supplemental Questions XML files for either application.

Don't currently implement Supplemental Questions but want to do so for either the CCCApply Standard application OR the Noncredit application or both...

You will need to:

• Create and import one XML file for each application (i.e. one XML file of Supplemental Questions for the CCCApply Standard application and one XML file of Supplemental Questions for the Noncredit application); and

• In the XML file for the Noncredit Application's Supplemental Questions: 
  

  • Add the ApplicationType attribute to the SupplementalQuestions element in the XML file and set it to "Noncredit" 

• Then import for the Supplemental Questions XML file for each application.

Already have the Supplemental Questions implemented in your CCCApply Standard application...

Those CCCApply Standard application Supplemental Questions will continue to display for your CCCApply Standard application.

If you want to also implement the Noncredit application and include Supplemental Questions in it, you will need to import a separate XML file specifically for the Noncredit application that includes the ApplicationType attribute set to "Noncredit" as mentioned above.

The easiest way to implement supplemental questions for your Noncredit application is to export your existing CCCApply Standard application Supplemental Questions XML file, edit it as you wish, add the ApplicationType attribute as mentioned above, save the file with a new name, and then import it. You will then see active Supplemental Questions for both your Standard and Noncredit applications.