Page Comparison

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Term	Description
CCC Administrator	The central administrator tool providing SSO-based authentication, system and user management, and a single point-of-entry for the CCCApply Administrator.
CCCApply Administrator	The back-end admin configuration tool for setting up and maintaining individual CCCApply applications for CCC colleges.
CCCApply Standard Application	The official domestic (US) online application for admission for the California Community Colleges.
CCCApply Noncredit Application	The streamlined workflow within the CCCApply Standard application exclusively for students enrolling in noncredit courses.
CCCApply International Application	The official international (non-US) online application for admission for the California Community Colleges.
CC Promise Grant Application	The official online California Colleges Promise Grant application for the California Community Colleges Chancellor’s Office.
CCCApply Report Center	The real-time, integrated BI reporting tool for all CCCApply submitted applications.
CCC Data Warehouse Report Server	The business intelligence and reporting tool for the CCC Data Warehouse data restricted to college and district IRPE researchers.
CCCMyPath	The customized student onboarding portal for California Community Colleges.
CRM	The College Relationship Manager (CRM) serves as the sales and service representative between the CCCTC Enabling Services and individual colleges.
Download Client	A software tool that facilitates the download of applications submitted to individual colleges from the CCCApply download server.
Enabling Services	The Enabling Services division of the CCC Technology Center provides direct sales, implementation, and support of systemwide technology applications.
English Proficiency Test	An optional, customizable module in the International application within the CCCApply Administrator that allows colleges to configure form fields regarding the applicant’s English proficiency tests taken.	Majors / Programs of Study	Major Categories	Messages	MMPS	OpenCCC	Pilot Environment	Reset Downloads	Rules	Supplemental Questions	Spam Filter	SuperGlue for Applycustomizable module in the International application within the CCCApply Administrator that allows colleges to configure form fields regarding the applicant’s English proficiency tests taken.
Majors / Programs of Study	Applicants are required to select a Major or Program of Study from a list provided by the individual college being applied to.
Major Categories	Major Categories - also known as meta majors - are custom groupings of majors/programs of study defined by the individual college.
Messages	Messages are custom content configured by the college to display as email messages or onscreen error messages based on a configured Rule in CCCApply.
OpenCCC	OpenCCC is the federated identity initiative and student account system for the California Community Colleges. OpenCCC is integrated with CCCApply.
Pilot Environment	The Pilot Environment is a sandbox system providing a copy of the production environment for application implementation, staging, and admin testing.
Reset Downloads	The Reset Downloads function is a utility in the CCCApply Administrator that allows colleges to re-download one or more submitted applications.
Rules	Rules can be created and enabled to send email messages or prevent the submission of an application based on custom logic configured by the college.
Supplemental Questions	Supplemental Questions is a feature that allows a college to ask additional questions and collect response data as part of the CCCApply application.
Spam Filter	The CCCApply spam filter utility allows colleges to view and manage submitted applications that have been flagged as possibly fraudulent before they reach the college SIS or downloads.
SuperGlue for Apply	SuperGlue for Apply is the data delivery pipeline between CCCApply databases and the college’s student information system (SIS) or downloads.
System Administrator
Terms
User Manager
Utilities

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Note
Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com

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System Administrator

(Applications->System Administrator)

The System Administrator module provides:

SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry

User Manager

(Applications->System Administrator->User Manager)

The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.

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Launching the CCCApply Administrator

(Applications->CCCApply Administrator)

If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.

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Note
IMPORTANT: The updated information displays on the CCCApply, International, and CC Promise Grant (BOG) applications when the student completes the application.

College Information Data Table & Settings

Field Label	Required	Meaning / Usage
College Name	Yes	Not editable. Name of the college.
College MIS	Yes	Not editable. Name of the college
Street Address 1	No	Recommended. College main street address. Editable field.
Street Address 2	No	Recommended. College alternate street address. Editable field.
City	Yes	Not editable. City in which the main campus resides.
Postal Code	Yes	Not editable. Postal code of the college main campus.
College URLs	No	Recommended. College main website or admissions office URL.
Admissions Office Contact	No	Recommended. Optional text input field. If populated, this field is merged/used in several ways in the post-submission application process, including: Appears to the applicant on the post-submission confirmation screen; This contact name (along with the Admissions Office Email) is merged into the "abandoned application email templates" which is sent to the applicant if an application is started but not submitted after 24 hours, and again after 7 days. This same contact name is merged into the Spam Filter Email Notifications which sends an email alert to the "Admissions Office Email" alerting the college contact that there is one or more fraudulent applications in their spam filter awaiting processing.
Admissions Office Email	No	Recommended. Optional text input field. If populated, this email address is used in multiple ways in the post-submission application process, including: Appears to the applicant on the post-submission confirmation screen; This is the email address used in the "abandoned application email templates" which are sent (along with the Admissions Office Contact) if an application is started but not submitted after 24 hours, and again after 7 days. This is the email address used in the Spam Filter Email Notifications which sends an email alert the "Admissions Office Contact" that there is one or more fraudulent applications in their college-specific spam filter awaiting processing. See "Spam Filter User Interface".
Admissions Office Phone	No	Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.
Admissions Out-Of-State Phone	No	Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.
Admissions Office Fax	No	Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen.
Academic (BOG) Year (Required for colleges using the CC Promise Grant Application)	Yes	Required. Toggle used to indicate the college's academic year setting for financial aid.

District Information Data Table & Settings

Field Label	Required?	Meaning / Usage
District Name	Yes	Not editable. Name of the district.
District MIS Code	Yes	Not editable. MIS code of the district.
District Street Address 1	No	Recommended. District main street address. Editable field.
District Street Address 2	No	Recommended. District alternate street address. Editable field.
District City	Yes	Not editable. City in which the district office resides.
District Postal Code	Yes	Not editable. Postal code of the district office.
District Applications	No	Not applicable.

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The Terms module is where you can add, edit, archive (functions as a delete in the CCCApply Administrator), import, and export your custom college terms. The Terms module is only available only for in the CCCApply (Standard & Noncredit) and International applications. Terms have a required start and end date that determines which terms display in the Term Applying For drop-down list the CCCApply and International applications.

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Log into the CCC Administrator -> CCCApply Administrator.
If you are a multi-college district, select the college for which you want to configure terms from the Select a college drop-down list. If your college is not in a multi-college district your college displays by default.
Select either CCCApply or International from the Applications drop-down list.
Click the Terms link to display the Terms Summary table.
Click Add Term to display the Add Term for <Your College> dialog box where you can define the term.
Enter or select values in the fields provided to define the term. Use the table Terms Table below as a guide to configuring your values.
Click Save to save the term, close the Add Term dialog box, and return focus to the Terms Summary table with your new term displayed.

Terms Table: Fields & Usage

Field Label

Required?

Meaning/Usage

Term Code

Yes

The 15-character code that identifies your college’s unique term.

Warning
The Term Code should not be edited or deleted once it is made available to students in the CCCApply Applications.

Term Start Date

Yes

The date on which the college-defined term starts (i.e., first day of classes). Used to determine the RDD (Residency Determination Date) in the CCCApply Standard Application, which by state law is one day before the term start date.

The term Start Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Term End Date

Yes

The date on which the college-defined term ends.

The term End Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Open Date

Yes

The date when the Term Description appears in the Term Applying For drop-down menu in on the Enrollment Information page in the CCCApply applications. This is the date a student can begin an application for this term. The current date and time must be between the Open Date and the Close Date (inclusive).

The term Open Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Close Date

Yes

The last date a student can begin or submit an application for this term. When the current date is past the Close Date value, the college-defined term no longer appears in the Term Applying For drop-down list on the Enrollment Information tab in the CCCApply application.

This is the last date that the Term Description appears in the Term Applying For drop-down menu in the CCCApply applications.

The term Close Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file.

Description

Yes

The Description is an alphanumeric value that identifies the Term being applied to and is what displays in the Term Applied For drop-down list on the Enrollment Information tab in the CCCApply application for active terms (those in which the current date is between their open and close date).

Info
This is the only descriptor that displays to the applicant in the user interface that identifies the term.

Application Type

Yes

The Application Type field specifies the which application(s) in which the Term applies to and will display. The three options are: Standard, Noncredit, or Both.

Warning
NOTE: If left unspecified, the system default value will be “Standard” and the term will not display in the Noncredit application.

Info
NEW The new Application Type field allows colleges to configure different Terms terms for the Noncredit Application only, or for use in both the Standard and Noncredit applications at the same time.

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Choose either CCCApply or International from the Applications drop-down list and then click Terms to display the Terms module.
Click Export Terms to display the Export Terms dialog box:
Click Confirm to immediately download an export of all of your terms to a .csv file on your computer’s default download location (i.e. the Downloads folder on a Mac).

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Open the downloaded terms .csv file on your computer using the application of your choice (MicroSoft Excel is recommended).
Edit the terms data as needed. It is assumed your intention is to add new terms and/or edit the terms displayed in order to import them for new values for either your CCCApply or International application. Use the table below as a guide.

Note
Standard/Noncredit terms cannot be mixed with International Application terms in the same .csv file at this time.
Note
See the Terms CSV File Specs table below

Terms CSV File Element	Purpose
Header row (i.e. row 1 that reads left to right: code, description, start, etc.)	The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.
Date format	Must be in mm/dd/yyyy format. You may need to apply non-default formatting to date fields you enter in an Excel application to ensure it matches the required format. Simple text editors will likely not apply a default date format to the .csv file, but the display may not be as organized.
Time format	The time format must be in hh:mm a (or hh:mm p) format. I.e. 07:00 AM or 10:00 PM.

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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…

...the Import Terms dialog box:
Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.

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CSV Column Heading

Required

Important Configuration Notes

Header Row

YES

IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

Application

YES

The Application column identifies the CCCApply application that these majors pertain to;
The Application data is system-generated and should not be changed.
When adding new Majors to your file, ensure the application is correct and in all caps.
Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.
Do not remove or change this column.

Note

The Application column value must be in ALL CAPS and be either:

APPLY (for CCCApply application majors), OR,
INTERNATIONAL (for International application majors)

You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

Major Code

YES

The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.
Adds a row to the Majors database table identifying a unique Major
Must be formatted based on layout in the Data Dictionary

Major Description

YES

The “Description” is required
Can be edited/modified by an authorized college/district user
Must be formatted based on layout in the Data Dictionary
Provides a text description of the active major to the end-user
*This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications

Category

NO

The “Category” column is optional. See detailed notes about adding your custom categories to this column in the section above.

TOP Code

NO

The “Top Code” is an Optional field, but can be added by the college if desired.
Top Codes should be aligned to each individual Major
Does not appear to the end user

Program Control Number

NO

The “Program Control Number” is an optional field, but can be added by the college if desired.
Program Control Numbers should be aligned to each individual major
Does not appear to the end user

Award Type (AwardType)

YES

The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:

When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None".
The award type values must not contain any spaces and MUST be one of the following allowed values:
- AA_degree
- AS_degree
- AA_T
- AS_T
- Certificate
- Other
- None
The “Award Type” is an optional field, but can be added by the college, if desired.
Each major must have a value assigned to Award Type
The award type DOES NOT DISPLAY to the end user
Having a value in the Award Type field is required in the new system. This is a bug that we will fix in a future version.

Warning

Though the Award Type value does not display to the end-user in the CCCApply applications, and has been an optional field in the legacy Admin 1.0 system, having a value in this field/column is REQUIRED in the Admin 2.0 system. All imported majors, and majors migrated from the legacy Admin 1.0 system, must include a value in this field. If you do not have award types aligned to your majors in Admin 1.0, please ensure "None" is populated in the field in Admin 2.0.

Note

If you are working with your Admin 1.0 Export Majors file, you'll notice that the Award Types export a single character numerical value. This format also works as an accepted The award type values must not contain any spaces and MUST be one of the following allowed values:

1 = AA_degree

2 = AS_degree

5 = AA_T

6 = AS_T

3 = Certificate

4 = Other

X = BA_degree

Y = BS_degree

0 = None

When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”

Application Type

NO

Enter "Standard" in your CSV file for the Standard application.
Enter "Noncredit" in your CSV file for the Noncredit application.
If you don't specify the awardType value then it will default to "Standard" for the CCCApply Standard application only.
You can leave this value blank when working in the Administrator 2.0 for the International application, when configuring majors for the International application only. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes.

CIP Code

NO

The “CIP Code” is an optional field, but can be added by the college, if desired.
Aligned to each individual major
Does not appear to the end user

Education Goals (eduGoals) NOT APPLICABLE in this version

NO

Leave this column in place and leave it empty.

Warning

VERY IMPORTANT: Though the “EduGoal” field and filter is not applicable in this release, the "eduGoal" column MUST NOT BE REMOVED from your Majors CSV file, and the entire column must be left BLANK in your CSV file.

NOTE: Until further notice, do not enter ANY data or values in the EduGoals column in your Majors CSV file. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.

Start Date

YES

The “Start” date is required.
The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications.
The Start Date must be configured in the following format: mm/dd/yyyy
Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display;
Must be a valid calendar date (cannot be February 30, etc.)

Note
When importing majors using the CSV file, the date must be formatted as follows: mm/dd/yyyy. This is important or the file will not import correctly.)

End Date

YES

The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;
The End Date is required, else error message.
The major must be setup with one of the following settings:
- Major has no end date, OR
- Major has end date
The End Date must be configured in the following format: mm/dd/yyyy
Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user
Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)
Cannot be before the Major Start Date, else error message else error message will display
Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields
If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply
If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display

Create Date

NO

Warning
VERY IMPORTANT: The “Create” column is a system-generated date field that MUST remain blank when completing your CSV import file.

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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.

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Versions Compared

Old Version 38

New Version 39

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