Page Comparison

Agenda

*Times are subject to change.

Roll Call

Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)

Approval of June 2017 Steering Minutes

Review minutes from June 27, 2017 Meeting 

Constitution & Bylaws

Review of Committee Bylaws & Constitution of 2005

Review Survey Results from Steering Committee Composition Survey

Committee Vacancies & Nominees

For Representative Nominees:  Committee Representative Nominees Survey

Roster Review

List of outgoing committee members who are leaving due to various reasons. Replacements should be filled by September 15, 2017 for the 2017-2018 FY.

Breakdown of Current Roster by District

According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws: 

"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."

As of July 1, 2017, the 15 Districts are representative of the following regions:

• 2 Northern districts;
• 3 Bay Area districts;
• 2 Central districts;
• 8 Southern districts.  
  
  

The chart below details the status of the committee after the outgoing members leave fall 2017.

Election of 2017-2018 Officers

Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.

12 Districts voted for the re-election of the current slate of officers for another year.  

11 Districts = Approved

1 District = Disapproved

Click here to see the results: Re-Election of Officers Survey Report 

AB620 Update 

"Vice Chancellor Debra Connick is expected to join the meeting at some point to discuss AB620 "Gender, Transgender & Sexual Orientation" data collection and sharing with colleges."

Chancellor's Office Update

Michael Q. updates the committee on important issues and initiatives.

Guided Pathways Implementation Request

Michelle Pena, Bakersfield College

Research Projects

• SPAM Fraudulent Apps (Machine learning)
• Non-Credit CCCApply Survey - Call for sub-committee
• White Paper  
• CCCApply Required Questions

Announcements

2017-2019 Roadmap & Deployments

CCGI Service

September 1, 2017

The CCGI Service is a post-application data articulation between the California Colleges Guidance Initiative (CCGI) and CCCApply for the purpose of supporting multiple measures placement and creating additional efficiencies for college A&R staff across the state. Collectively serving upwards of 400,000 6th-12th grade students across 25 school districts, CCGI uploads student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application. Here is the original change request approved by the CCCApply Steering Committe in July 2016: 2016-39: Data Sharing Articulation with CaliforniaColleges.edu (CCGI) & CCCApply - Phased Approach

IT Objectives

Technically, this service, as well as other post-application APIs are developed to hook into existing SNS queues and have no impact on running systems.
This service is not public-facing and there will be no impact on the end-user (students and colleges). There are no changes to the CCCApply application, nor the download client.

Next Release:  OpenCCCApply Release 6.1 - October 27, 2017

Pilot Release:  September 27, 2017

CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018

The new CCC Administrator 2.0 currently under-development. The original timeline prioritized CCCApply to be the first integrated application; however, due to an accelerated priority to expedite Canvas LMS integration, the inaugural application launch will feature Canvas LMS functionality.  The CCCApply integrated screens - which will fully align with the CCCApply Standard, BOG, and International applications - have been rescheduled to March 2018, as part of the 2018 Annual Update. A formal communication plan will be published outlining dates and processes for migration of data, college previews, support processes, and posting of new documentation.

Report Center Upgrade - Coming Fall 2017

• 2017 Roadmap Update: CCCApply is planning an upgrade to our current version (6.1) of the Jasper Business Intelligence software in the CCC Report Center this Fall.
  
  Project Plan: Working with our AWS DevOps team, we'll be moving to the AWS TIBCO Jasper subscription version and deploy the latest supported version to the development environment (CI) by the end of August. Migration of the data and college artifacts, as well as the custom configuration enhancements will require approximately 9 - 12 weeks due to competing development projects.
• Migration Project: Meanwhile, to minimize the impact of multiple ITprojects and requirements on colleges, we have renewed the license on our existing Jasper system for another year, to ensure adequate time for the Apply development team, as well as DevOps, to finalize the requirements, complete the migration, and ensure the custom configuration enhancements are bug-free and ready to test by the time we roll to the Pilot environment in October.
• Preview: Our goal is to have the CCCApply configurations ready for college preview by middle of October. The production deployment will happen sometime after the October 27 OpenCCCApply release.
• Communication: Announcement and updates will be made in the CCCTechnology.info support site, where colleges can ask questions and stay informed on our progress.

OpenCCCApply Roadmap & Workplan Objectives 2017-2019