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title	Meeting Information

Meeting Information

Date	August 30, 2017
Time	10:00AM - 3:30PM
Location	CCC Chancellor's Office: 1102 Q Street, 6th Floor, Sacramento, CA 95811
Room
Zoom URL	Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/706470430 NOTE: Calling in to this meeting incurs a toll charge. Please try to call in using your computer screen, speakers and microphone for a toll-free session.
Meeting ID	706 470 430
Toll Phone	Or iPhone one-tap (US Toll): +14086380968,706470430# or +16468769923,706470430# Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) Meeting ID: 706 470 430 Or Skype for Business (Lync): SIP:706470430@lync.zoom.us

Agenda

TIME	DESCRIPTION	SPEAKER
10:00AM	Roll Call Confirmation of Committee Leadership Election ResulsResults	Murguia / Pena
10:15AM	Review minutes from June 27, 2017 Meeting	Murguia / Donohue
10:30AM	Review of Committee Bylaws & Constitution of 2005	Murguia / Leahy / Pena
10:45AM	Committee Vacancies & Nominees NOTICE: Committee Representative Nominees Survey Review Survey Results from "Steering Committee Composition Survey"	Murguia
11:05AM	CCCApply Roadmap & Development Update CCCApply Release 6.1.0 - Schedule change! October 27, 2017 Update on CCC Administrator 2.0 - DELAYED to March 2018 Report Center Upgrade - Coming soon - Fall 2018	Donohue
11:15PM	Unresolved Issues Noncredit Application (again! Again, again!) Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed Data Security Breach Protection	Murguia / Quaioit / Leahy
11:30AM	CCCCO Update	Quaioit
12:15PM	Lunch
	Guided Pathways Implementation Request	Pena / Fulks
11:15AM	On-going Research Projects SPAM Fraudulent Apps (Machine learning) Non-Credit CCCApply Survey White Paper CCCApply Required Questions	Donohue / Calhoon
	CCCApply Sub-Committees & Appointments
1:00PM	2018 CCCApply & eTranscript CA Workshop Planning	Pena / Donohue
11:00AM	New Change Requests	Donohue
TBD	Schedule 2017-2018 Meeting Dates	Murgia
3:25PM	Close Meeting	Murgia

Roll Call & Roster Review

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Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)

2017 - 2018 CCCApply STEERING COMMITTEE MEMBERS
✓	Name	District	✓	Name	District	✓	Name	District
	Arleen Elseroad	South Orange CCD		Joyce Semanik	South Orange CCD		Paulette Lino	Chabot-Las Positas CCD
	Michael Day	Los Rios CCD		Karen Sea	San Joaquin-Delta		Richette Bell	El Camino CCD
	Ben Guzman	South Orange CCD		Olivia Alvarado	Los Angeles CCD		Robin Armour	Contra Costa CCD
	Betty Glyer-Culver	Los Rios CCD		Leigh Ann Unger	Rio Hondo CCD		Rozen Bondoc	Chabot-Las Positas
	Bill Mulrooney	El Camino CCD		Mary Lou Leyba	San Francisco CCD		Satish Warrier	Contra Costa CCD
	Chris Truong	Rancho Santiago CCD		Michael Ward	Rancho Santiago		Stacey Followill	Chabot-Las Positas
	Clark Ray	Santa Rosa CCD		Michelle Pena	Kern CCD		Stephanie Murguia	Cerritos CCED
	Craig Hayward	Bakersfield College (Kern)		Mitchell Leahy	Santa Rosa CCD		Tina Mani	San Joaquin Delta College
	David Barnett	Kern CCD		Mojdeh Mehdizadeh	Contra Costa CCD		Tuyen Nguyen	Rancho Santiago CCD
	Garret Wong	San Francisco CCD		Nate Finney	Riverside CCD		Vince Orton	Cerritos CCD
	Henry Villareal	San Mateo CCD		Noell Adams (Admin)	Chabot Las Positas		William Diehl	Riverside CCD
	Hieu Hoang	El Camino CCD		Pam Mery	San Francisco CCD		Angela Embry	El Camino CCD
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER
	Gary Bird	CCCCO		Mike Quiaoit	CCCCO		Keith Franco	CCCTC
	Tim Calhoon	CCCTC		Patty Donohue	CCCTC		David Shippen	CCCTC

List of outgoing committee members who are leaving due to various reasons. Replacements should be filled by September 15, 2017 for the 2017-2018 FY.

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Outgoing Member	District	Reason for Leaving	Proposed Replacement	Title	College/District
Arleen Elseroad	South Orange CCD	Retirement	Ben Guzman	Registrar	Irvine Valley College/ South Orange CCD
Michael Day	Los Rios CCD	Moving to New Position in District	Jason Ralphs,	Admission and Records Supervisor	American River College
			Another Rep for IT	TBD	Los Rios
Bill Mulrooney	El Camino CCD	Retirement	TBD
David Barnett	Kern CCD	Unknown	Craig Hayward	Dean, Institutional Effectiveness	Bakersfield College \| Kern CCCD
Garret Wong	San Francisco CCD	Deceased	Quyen Lu	IT	City of San Francisco / San Francisco CCD
Henry Villareal	San Mateo CCD	Retirement	Will Mennich	Dean of Enrollment Services	Skyline College \| San Mateo CCD
Joyce Semanik	South Orange CCD	Retirement	Christian Alvarado	Dean of Enrollment Services	Saddleback College \| South Orange CCD
Mojdeh Mehdizadeh	Contra Costa CCD	Retirement	TBD
Noell Adams	Chabot-Las Positas CCD	Leaving College	TBD

Breakdown of Current Roster by District

According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:

"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."

As of July 1, 2017, the 15 Districts are representative of the following regions:

2 Northern districts;
3 Bay Area districts;
2 Central districts;
8 Southern districts.

The chart below details the status of the committee after the outgoing members leave fall 2017.

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#	District	Size	Area	ADM	IT	RSCH	# Open Seats	Notes
1	Cerritos CCD	Single	Southern	1	1	0	1	Cerritos: Lacking 1 member; Need 1 Researcher
2	Chabot-Las Positas District	Multi	Southern	1	1	1	0	CLPCCD: Noell Adams is leaving committee. No replacements needed
3	Contra Costa CCD	Multi	Bay Area	1	1	0	1	Contra Costa: Mojdeh is leaving (IT), Satish is staying (IT) Need Researcher
4	El Camino CCD	Single	Southern	2	1	0	1	El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm); 2 Admissions, 1 IT, need researcher
5	Kern CCD	Multi	Central	1	0	1	1	Kern CCD: Dave Barnett is leaving (Admissions); Craig Hayward & Michelle Pena both Admissions - Need IT
6	Los Angeles CCD	Multi	Southern	0	1	0	2	LACCD: Still in trial period through Dec 31; Need 1 - Admissions; and 1 - Researcher
7	Los Rios CCD	Multi	Northern	0	0	1	2	Los Rios CCD: Michael Day is leaving (IT), Ben Baird left last year (Admissions); - Need 1 Adm & 1 IT
8	Rancho Santiago CCD	Multi	Southern	1	1	1	0	RSCCD: This district has 3 members, one from each area.
9	Rio Hondo CCD	Single	Southern	1	0	0	2	Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher
10	Riverside CCD	Multi	Southern	1	1	0	1	Riverside CCD: Needs 1 Researcher
11	San Francisco CCD	Single	Bay Area	1	0	1	1	San Francisco: Garret Wong is no longer on committee (IT) - Need 1 IT
12	San Joaquin-Delta CCD	Single	Central	2	0	0	1	Delta District: Only 2 members (Admissions); Need 1 IT and 1 Researcher to keep District seat
13	San Mateo CCD	Multi	Bay Area	0	0	0	3	San Mateo: Henry Villareal is leaving (Admissions). He was only member from SMC. DISTRICT SEAT GONE
14	Santa Rosa CCD	Single	Northern	1	1	0	1	Santa Rosa: KC Greaney left last year; Need 1 Researcher
15	South Orange CCD	Multi	Southern	1	0	0	2	South Orange: Arleen Elseroad & Joyce Semanik leaving (Admissions) - Need 1 IT and 1 Researcher
	TOTAL			15	8	4	18	Eighteen seats are open now, including LACCDs
16	CCCCO						1	Michael Q., Gary Bird, & Need Vice Chancellor
17	CCCTC							Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)

Election of 2017-2018 Officers

Note
A motion to re-elect the current slate of CCCApply Steering Committee Officers was made by Bill Mulrooney, El Camino CCD, on June 27, 2017. Henry Villareal, San Mateo CCD, seconded the motion. A survey collecting results was sent to all CCCApply Steering Committee members across all 15 member districts on June 27. Eleven districts responded. The results are displayed above.

Results from the re-election of current officers conducted by survey on June 27 - 29, 2017.

12 Districts voted for the re-election of the current slate of officers for another year.

11 Districts = Approved

1 District = Disapproved

Click here to see the results: Re-Election of Officers Survey Report

#	District	Vote
1	Cerritos CCD	APPROVE
2	Chabot-Las Positas District	APPROVE
3	Contra Costa CCD	APPROVE
4	El Camino CCD	APROVE
5	Kern CCD
6	Los Angeles CCD	DISAPPROVE
7	Los Rios CCD	APPROVE
8	Rancho Santiago CCD	APPROVE
9	Rio Hondo CCD	APPROVE
10	Riverside CCD
11	San Francisco CCD	APPROVE
12	San Joaquin-Delta CCD	APPROVE
13	San Mateo CCD	APPROVE
14	Santa Rosa CCD
15	South Orange CCD	APPROVE
16	CCCTC
17	CCCCO

Announcements

Note

Next Release: OpenCCCApply Release 6.1 - October 27, 2017

CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018

The new CCC Administrator 2.0 currently under-development. The original timeline prioritized CCCApply to be the first integrated application; however, due to an accelerated priority to expedite Canvas LMS integration, the inaugural application launch will feature Canvas LMS functionality. The CCCApply integrated screens - which will fully align with the CCCApply Standard, BOG, and International applications - have been rescheduled to March 2018, as part of the 2018 Annual Update. A formal communication plan will be published outlining dates and processes for migration of data, college previews, support processes, and posting of new documentation.

Report Center Upgrade - Coming Fall 2017

2017 Roadmap Update: CCCApply is planning an upgrade to our current version (6.1) of the Jasper Business Intelligence software in the CCC Report Center this Fall.

Project Plan: Working with our AWS DevOps team, we'll be moving to the AWS TIBCO Jasper subscription version and deploy the latest supported version to the development environment (CI) by the end of August. Migration of the data and college artifacts, as well as the custom configuration enhancements will require approximately 9 - 12 weeks due to competing development projects.
Migration Project: Meanwhile, to minimize the impact of multiple ITprojects and requirements on colleges, we have renewed the license on our existing Jasper system for another year, to ensure adequate time for the Apply development team, as well as DevOps, to finalize the requirements, complete the migration, and ensure the custom configuration enhancements are bug-free and ready to test by the time we roll to the Pilot environment in October.
Preview: Our goal is to have the CCCApply configurations ready for college preview by middle of October. The production deployment will happen sometime after the October 27 OpenCCCApply release.
Communication: Announcement and updates will be made in the CCCTechnology.info support site, where colleges can ask questions and stay informed on our progress.

Steering District Roster: Approval Poll Table

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#	District
1	Cerritos CCD	Southern
2	Chabot-Las Positas District	Southern
3	Contra Costa CCD	Bay Area
4	El Camino CCD	Southern
5	Kern CCD	Central
6	Los Angeles CCD	Southern
7	Los Rios CCD	Northern
8	Rancho Santiago CCD	Southern
9	Rio Hondo CCD	Southern
10	Riverside CCD	Southern
11	San Francisco CCD	Bay Area
12	San Joaquin-Delta CCD	Central
13	San Mateo CCD	Bay Area
14	Santa Rosa CCD	Northern
15	South Orange CCD	Southern
16	CCCTC
17	CCCCO

2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region

Versions Compared

Old Version 10

New Version 11

Key

Meeting Information

Agenda

Roll Call & Roster Review

Breakdown of Current Roster by District

Election of 2017-2018 Officers

Announcements

Next Release: OpenCCCApply Release 6.1 - October 27, 2017

CCC Administrator 2.0 Launch - Delayed for CCCApply Until March 2018

Report Center Upgrade - Coming Fall 2017

Steering District Roster: Approval Poll Table