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Description | Date |
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Release No. | 5.5.0 |
Date | 09.29.16 |
Time | 6:00PM - 11:00PM PST |
Type | Mid-Year Release Maintenance Window |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release Scope
Description | Scope |
---|---|
Applications | CCCApply Standard Application CCCApply International Application OpenCCC Student Account System Shibboleth V3 Upgrade |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Table of Contents |
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Info |
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Pre-Release Summary & Pilot Site Information Per the new CCCApply Communication Policy, colleges will be notified of any planned changes to the OpenCCC and CCCApply student applications 60 days prior to the production release. In addition, a pre-release version of the changes will be rolled to the Pilot environment 30 days prior to the release date. The Pre-Release Summary below outlines the planned changes that will be available for preview on the Pilot Site beginning August 26, 2016 at 6:00PM PST. The production release is scheduled for September 29, 2016 at 6:00PM PST. |
Pre-Release Notes Summary
Below is a high-level summary of the enhancements that will be released to production on September 29, 2016. These changes will be available to preview in the Pilot environment for 30 days, beginning August 26, 2016 at 6:00PM PST. Pre-release specifications are hyperlinked in the tables below, and a technical guide will be available on August 26 for implementation support.
OpenCCC Account
The following enhancements are planned for the OpenCCC Account system. There are no actions required by colleges.
Change Specification / Technical Notes | Summary | New Download Data Fields or Change to the Download File | Change to Logic |
---|---|---|---|
Update OpenCCC Shibboleth 2.4.0 to Version 3.1 | CCCTC is upgrading the OpenCCC student gateway IdP (Shibboleth v.2.4.1, to version 3.1) on September 29 as part of the planned mid-year release (5.5). The CCCApply college staff IdP - which provides single sign-on (SSO) capability to the CCCApply Administrator and CCC Report Center, - is also being upgraded to version 3.1. Shibboleth Identity Provider (IdP) software announced that Version 2.X has reached end-of-life status on July 31, 2016. See End of Life for Shibboleth 2 for details.
| N/A | N/A |
Enhancement to OpenCCC Account Recovery:Password Reset by Email Link | In an effort to reduce the number of incoming support requests from students to the OpenCCC Helpdesk for Account Recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address. | N/A | N/A |
Note |
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CCCTC Recommends Colleges Upgrade to Shibboleth Version 3.X Colleges using Shibboleth will need to verify which version they are using and if using version 2.X, should consider upgrading to the latest version. Shibboleth v2.X will become an unsupported version, and while upgrading to v3.1 is not required, it is strongly recommended. See End of Life for Shibboleth 2 for more information on upgrading the Shibboleth version 3 today! |
CCCApply Standard Application
The following enhancements have been developed are planned for the CCCApply applications.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed changes planned for each item. A "Pilot" version of the CCCApply Standard Application Data Dictionary will accompany the release to Pilot on 8.26.16, and will be published in the Production version of the Data Dictionary on September 29, 2016.
Change Specification / Technical Notes | Summary | New Download Data Fields or Change to the Download File | Change to | ResidencyLogic | |||||
---|---|---|---|---|---|---|---|---|---|
New Data Fields to Support Multiple Measures for Assessment Placement | **OPTIONAL IMPLEMENTATION** Colleges must "opt-in" to participate.
| <grade_point_average> <highest_english_course> <highest_english_course_grade> <highest_math_course_taken> <highest_math_course_taken_grade> <highest_math_course_passed> <highest_math_course_passes_grade> | Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0) | A Yes. See "Changes to Download Client" below. | No | ||||
Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0) | A missing step is being added to the Area B residency logic to correct issues identified regarding California residents who report reported an out-of-state activitiesactivity on the standard application.
<integrity_fg_30>
NOTE: The residency logic will still flag this student and alert colleges without the college downloading the new integrity flag. | Changes were made to the Area B residency logic. See Changes to Residency Logic in the Change Specification. Yes. See "New Data Fields & Changes to the Download Client" section below. | Area B. See "Changes to Logic" section bellow. | ||||||
Revised High School/College Finder Widgets | The High School Finder (and College Finder) advanced search widgets which appear on the Education page of the Standard and International Applications were revised to comply with 508/WCAG 2.0 AA accessibility requirements for supported OS/Browser/Screen Readers. The technical changes will allow students using screen readers and/or other assistive technologies to look up high schools and colleges without difficulty. | N/A | N/A |
Bug Fixes
The following bugs are being fixed in bug fixes are planned for this release. No action is required by the colleges.
Note |
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If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Summary | Application | ||
---|---|---|---|
Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center | Report Center | ||
Error page if the tstmp_submit timestamp is null for submitted apps. | CCCApply | ||
Fixed issues with the Visa/Alien Registration Number Issue & Expiration Dates | CCCApply | ||
Typos on State/College Employee question when applicant is a dependent minor | CCCApply | ||
Fix Client-Side Validation: Main Phone Number cannot be empty if Second Phone is Entered | CCCApply | ||
Education tab client side validation appears without clicking on the Continue button | CCCApply | ||
Missing Client-side Validation on Education Page: No college attended when college count is not empty | CCCApply | ||
Question mark typo found on Privacy Policy page | CCCApply | ||
Skip navigation link not displayed in Safari | CCCApply | ||
Enhanced focus indicator to button elements and form inputs | CCCApply | ||
Replaced ASCII art with semantic markup and CSS | CCCApply | ||
Text Alternative added to Notification messages | CCCApply | ||
Corrected the format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field
| CCCApply | ||
URL encode campaign tracking code values
| CCCApply | ||
Users with no First Name are Seeing Null in their Account Creation Emails | OpenCCC Account | ||
Added Missing Security Question to Dropdown List:
| OpenCCC Account | ||
Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1 | CCCApply | ||
Corrected typos on the Review Application page and View Submitted Application pages | CCCApply | ||
Fixed error submitting International Application when Term description too long | International | ||
Fixed Typo in Hover Help for the Year Field When Date Taken or Completed Displays on Proficiency Test/Qualification | International | ||
Removed the "SEVIS ID number" validation from being displayed when Sevis Information box is unchecked | International | ||
Added character limit (50) to Colleges Attended: Major field in International Application. Data field: <col1_major>; Length: 50; Format: ASCII Alphanumeric text input | International | ||
Corrected a typo (removed extra space) for International addresses in the Review Account/Mailing page | International | ||
Fixed issue with the USPS Checkbox Remaining when User changes address | International | ||
Removed "foster_youths" field from Administrator Rules. This field is not in use. Replaced with Foster Youth Status in 2013 | CCCApply | ||
New Degree Types AA-T and AS-T were not displaying in the Majors Summary View in the Administrator | CCCApply | ||
When the "parent/guardian is a veteran" option is selected, bad hover-help text for discharge date was replaced | CCCApply | ||
Prevented Preferred Names field from clearing when 'Cancel' link clicked on Edit Personal Information page | OpenCCC Account | ||
Hover help no longer appears for links on account logged out success page | OpenCCC Account | ||
Users with no First Name are no longer seeing Null in their Account Creation Emails | OpenCCC Account |
Database &
New Data Fields & Changes to the Download Client
Changes
All the The following data fields have been added to the databases and the Download Client; therefore, if your college would like to download these fields from the CCCApply, International, and/or BOG applications by updating your Format Definition XML files (specific to each application).
<enroll_major_description>
Report Center
Download Client
<term_end_date>
Report Center
Download Client
International
Report Center
Download Client
<highest_english_course>
<highest_english_course_grade>
<highest_math_course_taken>
<highest_math_course_taken_grade>
<highest_math_course_passed>
<highest_math_course_passed_grade>
Report Center
Download Client
<no_firstname>
Report Center
Download Client
International
BOG
International
Accessibility Fixes
One of the objectives of this release is to fix a series of accessibility issues in the CCCApply applications which were identified in a third-party accessibility review conducted in February 2016. Issues that can be fixed in the current version of CCCApply will be fixed; however, issues that require significant re-writes to the application code or user interface are being deferred to the next version of CCCApply (3.0). Development for V.3.0 is slated to begin in Fall 2017.
The issues below were determined to be feasible or mandatory fixes for V.2.0 (current version of CCCApply).
(See summary of requirements above)
OpenCCCApply PILOT Site
Pilot ApplicationsRemember to include your college's MIS code to the end of each application URL.
PILOT CCCApply Standard Application URL
*Replace the XXX with your college MIS code.
PILOT BOG Application URL
*Replace the XXX with your college MIS code.
PILOT International Application URL
https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX
*Replace the XXX with your college MIS code.
Pilot Download Servers URL Attributes
Application
Enhancements
OpenCCC Account Recovery: Password Reset by Email LinkIn an effort to reduce the number of incoming support calls to the CCC Help Desk for OpenCCC account recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.
Expand |
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Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation. Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request. |
New Data Fields to Support Multiple Measures (SB1456)
In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.
Expand |
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Collecting transcript data at the time of the application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016. Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org. Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org. |
Changes to the Download Client
The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.
The data fields included in the Multiple Measures for Assessment Placement - the “opt-in implementation” - are being added to the Download Client, as well as and the Report Center. All new fields are optional and do not have to be added to your download file; however, if you want to collect this dataAll fields will also be available in the Report Center. Data Fields for Assessment Placement
Description
Data Field
Format
Notes
Grade Point Average
grade_point_average
(varchar 5)
Optional Education page implementation
HIghest English Course Taken
highest_english_course
(integer)
Optional Education page implementation
Highest English Course Taken Grade
highest_english_course_grade
(varchar 2)
Optional Education page implementation
Highest Math Course Taken
highest_math_course_taken
(integer)
Optional Education page implementation
Highest Math Course Taken Grade
highest_math_course_taken_grade
(varchar 2)
Optional Education page implementation
Highest Math Course Passed
highest_math_course_passed
(integer)
Optional Education page implementation
Highest Math Course Passed Grade
highest_math_course_ passed_grade
(varchar 2)
Optional Education page implementation
Integrity Flag 30
integrity_fg_30
(varchar2
CCCApply Only > Residency: Integrity Flags
Enrollment Term Description
enroll_term_description
100
International Application
Major Description
major_description
100
International Application
Term Start Date
term_startdate
CCCApply & International Applications
Term End Date
term_enddate
No First Name
no_firstname
boolean
Account: All Applications
No Middle Name
no_middlename
boolean
Account: All Applications
No SSN
ssn_no
boolean
Account: All Applications
. To add them to your download file, update your Download Format XML files, as indicated.
The data fields included in the Multiple Measures for Assessment Placement - the “opt-in implementation” - are being added to the Download Client, as well as and the Report Center. All new fields are optional and do not have to be added to your download file; however, if you want to collect this dataAll fields will also be available in the Report Center. Data Fields for Assessment Placement
Description | Data Field | Format | Download- able? | Report Center? | Administrator Rules? | Application(s) | Notes |
---|---|---|---|---|---|---|---|
Grade Point Average | grade_point_average | (varchar 5) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
HIghest English Course Taken | highest_english_course | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Highest English Course Taken Grade | highest_english_course_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Highest Math Course Taken | highest_math_course_taken | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Highest Math Course Taken Grade | highest_math_course_taken_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Highest Math Course Passed | highest_math_course_passed | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Highest Math Course Passed Grade | highest_math_course_ passed_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures - Opt In Only |
Integrity Flag 30 | integrity_fg_30 | (varchar2 | Yes | Yes | Yes | CCCApply Only | Residency |
Enrollment Term Description | enroll_term_description | 100 | Yes | Yes | Yes | International Only | International Application |
Enrollment Major Description | enroll_major_description | 100 | Yes | Yes | Yes | International Only | International Application |
Term Start Date | term_startdate | 20 | Yes | Yes | Yes | CCCApply International | CCCApply & International Applications |
Term End Date | term_enddate | 50 | Yes | Yes | Yes | CCCApply International | CCCApply & International Applications |
No First Name | no_firstname | boolean | Yes | Yes | Yes | Account: All Applications | |
No Middle Name | no_middlename | boolean | Yes | Yes | Yes | Account: All Applications | |
No SSN | ssn_no | boolean | Yes | Yes | Yes | Account: All Applications | |
Accessibility Fixes
One of the objectives of this release is to fix a series of accessibility issues in the CCCApply applications which were identified in a third-party accessibility review conducted in February 2016. Issues that can be fixed in the current version of CCCApply will be fixed; however, issues that require significant re-writes to the application code or user interface are being deferred to the next version of CCCApply (3.0). Development for V.3.0 is slated to begin in Fall 2017.
The issues below were determined to be feasible or mandatory fixes for V.2.0 (current version of CCCApply).
Description | Application |
---|---|
Update High School & College Finder in Apply & IA - Education Tab (See summary of requirements above) | CCCApply & International Applications ONLY |
Skip navigation link not displayed in Safari | CCCApply, BOG, International |
Skip Navigation links and browser focus | CCCApply, BOG, International |
Enhance focus indicator to button elements and form inputs | CCCApply, BOG, International |
Replace ASCII art with semantic markup and CSS | CCCApply, BOG, International |
Notification messages do not provide text alternative | CCCApply, BOG, International |
OpenCCCApply PILOT Site
Pilot Applications
Remember to include your college's MIS code to the end of each application URL.
PILOT Application | NEW PILOT Application URL |
---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download Servers URL Attributes
Application | PILOT DOWNLOAD URL |
---|---|
PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Enhancements
OpenCCC Account Recovery: Password Reset by Email Link
In an effort to reduce the number of incoming support calls to the CCC Help Desk for OpenCCC account recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.
Expand |
---|
Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation. Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request. |
New Data Fields to Support Multiple Measures (SB1456)
In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.
Expand |
---|
Collecting transcript data at the time of the application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016. Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org. Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org. |
Changes to Residency Logic
Update Area B Residency Logic for “Possible” Residents (B2)
The Area B residency logic is being updated to fix a problem with non-resident and “possible” residents being incorrectly classified as “residents” in certain use cases, including the California resident who has also answered “yes” to one of the four “out-of-state” indicators on the residency page in the standard application. The correction will change the “IF NO” column of Step 1 from “B0 and go to step 2” to “Set B2 and go to step 2”. We will also add a new integrity flag (30) to alert Admissions that the user has an “out-of-state” indicator (such as they paid taxes outside of California within the past two years). This change will ensure that these applicants end up as “B2 = Possible Resident. Proof required” or “B0 = Nonresident. Does not meet residency criteria” when they reach the final classification (Step 13).
What action does the college need to take?
There is no required action on the part of the college. However, you may want to review any rules created to ensure this change will not adversely affect any processes previously set up by your college. This change does not affect any data field calculations.