Request No. | 2016-38 | ||||||||
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Date of Request | 6.13.16 | ||||||||
Requester | Jennifer Coleman CAI Program Manager | ||||||||
Application(s) | Standard | ||||||||
Section / Page | Education | ||||||||
Steering Hearing Date | 6.16.16 | ||||||||
Proposed Change to Download File | Yes | ||||||||
Proposed Change to Residency Logic | N/A | ||||||||
JIRA |
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Toc |
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Problem / Issue
The Common Assessment Initiative (CAI) is requesting the addition of a series of new data field questions to the CCCApply Standard Application for the purpose of collecting aggregate data (multiple measures)in support of assessment placement for the CCC Assess program. The CCCAssess pilot program includes 40 California Community Colleges; testing with pilot cohort begins on September 20, 2016. Implementation of these new data fields is needed as part of the Apply September 2016 release.
NOTE: This onscreen and data download change warrants a 60 day notification to colleges. Communication will begin in mid-July and the changes will need to roll to Pilot 30 days prior to release.
Proposed Solution
This change only pertains to the CCCApply Standard Application only.
Add a new section to the Education page called, "High School Transcript Information", which will include 7 new downloadable data field questions asking students for GPA and highest English and Math courses taken and passed, and their respective grades, at the time of application. The section should appear below the "Last HS Attended" section only if the student meets conditional criteria. CAI is only interested - at this time - in data pertaining to "high school course and grade information". The data fields will consist of one text input field (GPA) with validation for number format (must be 0.00 - 4.00), and four "menu" fields. The questions and data fields will be added to the Download Client and will be available in the Student Profile Service, Application Rules, and the Report Center.
Requirements Summary
# | Description | Notes/Comments |
---|---|---|
Add new conditional section to the Education page labeled "High School Transcript Information" which only displays if the applicant is currently in high school (or lower grade), has completed high school (or equivalent), and attended high school in the US. | Based on High School Ed Level, Attended HS in US. | |
Develop 7 new downloadable data fields with conditions, validation, hover help (where appropriate), format/length, .
Each question and corresponding data field is specified separately, including data element details, conditions, validations, error messages, Pop-Up Help (grade poiint average), and Hover Help (grade poiint average). | See data specifications for these new data fields attached (to JIRA ticket). | |
Section Requirements: Condition: If the section displays based on HS Ed Level, Last HS Attended, and HS Country responses, display "Grade Point Average" question and require a response. If student enters 0.00 in input field - do not display any of the other questions and skip to "College Education Level" section., | ||
Add all 7 new data fields to Download Client. | ||
Add all 7 new data fields to submitted applications database; add to Rules (Administrator) and Report Center. | ||
Ensure all 7 new data fields are available to the Student Profile Service (What does that look like as far as requirements?) | ||
Add Hover Help to "Grade Point Average" text input field only. Translate to Spanish. | ||
Add section and all questions to the Review Application page. | ||
Update Specs: The Standard Application Data Dictionary will be updated to include a summary of the section and specific data field specifications. | See proposed Specs attached |
Screenshots / Mock-Ups
A) Mock-up showing new section: High school Transcript Information with all five data fields in basic layout.
B) Hover Help for Text Input Data Field: Grade Point Average
C) Placement of new section: High School Transcript Information
Proposed New Specs
Proposed Technical Specifications
- Add new section to the Education page called: "High School Transcript Information"
- Display "High School Transcript Information" section below the "Last High School Attended" section IF the student meets the following criteria:
High School Education Level is one of the following:
- Will be enrolled in high school (or lower grade) and college at the same time, OR
- Received high school diploma from US high school OR
- Passed a high school equivalency test
- Received a Certificate of California High School Proficiency;
AND
Last High School Attended <hs_attendance> is one of the following:
- I attended high school
- I attended a registered homeschool organization
AND
High School Country <hs_country> is “United States”
THEN, display new "High School Transcript Information" section and Grade Point Average question only.
2. Display new downloadable data question: Grade Point Average.
a. Data element name: grade_point_average
b. Format Type/Length: formatted text input field _ . _ _
c. Values: free form text input
d. Add onscreen question text:
"What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00 only."
e. Add additional text: "If you are still in high school, enter your unweighted GPA through 11th grade."
f. Add Help Pop-Up Text Box for hyperlink added to text in the question for "grade point average".
Help Pop-Up Text: "TBD"
g. Add English hover help to text box:
Hover help text: "Enter a value between 0.00 and 4.00. If you are in 10th grade or lower, enter 0.00"
h. Field Error Validation
Grade Point Average
Data Element: | grade_point_average |
Description: | Applicant’s response to high school grade point average (GPA) |
Format Type: Length: | Text input field |
Values:
| Text input _. _ _ |
Allows Null: | No |
Default: | None |
Usage: | Data collection for purposes of Common Assessment placement |
Notes: | Education table |
Question Text: | “What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00. |
Conditions: | Always, if High School Transcript Information section is displayed |
Additional Text: | None |
Response Options: | User input |
Pop-Up Help: |
You may wish to refer to your high school transcript to answer this question. Typically, transcripts will show both a weighted and unweighted GPA. The unweighted GPA has a maximum value of 4.0 and does not assign extra points or “weight” to classes that are more difficult such as AP or Honors classes. Your cumulative GPA is the running total of your GPA that includes all of your high school coursework. |
Field Error Check: | Must be number between 0.00 and 4.00; else error message, “Your GPA must be a number between 0.00 and 4.00. Please try again.” |
Page Error Check: | Required selection; else error message, “You must enter your high school GPA (grade point average). If unsure, please estimate.” |
Data Element: | education: grade_point_average |
- grade_point_average
- highest_english_course
- highest_english_grade
- highest_math_course
- highest_math_grade
Otherwise, DON'T DISPLAY SECTION
- See new data specifications outlined below for each data field.
- Shading of section would be determined by placement condition* TBD
2.. Display five new downloadable data fields and require response.
- 'What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00: _. _ _"
- Data element: grade_point_average
- Description: (See attached data specs)
- Condition: Always, if section appears on screen
- Format/Length: Text Input Field - Numbers only _ . _ _
- Field validation: must be number between 0.00 and 4.00, else error message,
- Page validatoin: Required response; else error message, "You must enter your unweighted high school GPA between 0.00 and 4.00. If unsure, please estimate."
- Hover Help: "Enter your high school GPA (grade point average) between 0.00 and 4.00. If you are unsure of your GPA, please estimate."
2.
What was the highest English course you completed in high school? (Additional text: If you are currently enrolled in high school, this would typically be in 11th grade or earlier.)
⎯ 12th grade advanced placement (AP) English composition or literature
⎯ 12th grade honors English composition or literature
⎯ 12th grade English composition or literature
⎯ 11th grade advanced placement (AP) English composition or literature
⎯ 11th grade honors English composition or literature
⎯ 11th grade English composition or literature
⎯ 10th grade (or lower) English (composition or literature
3. What grade did you receive?
⎯ A
⎯ A-
⎯ B+
⎯ B
⎯ B-
⎯ C+
⎯ C
⎯ C-
⎯ D
⎯ F
⎯ NP
4. What was the highest math course you completed in high school? If you are currently enrolled in high school, this would typically be in 11th grade or earlier.
⎯ Pre-algebra or lower
⎯ Algebra 1
⎯ Geometry
⎯ Algebra 2
⎯ Trigonometry
⎯ Pre-calculus
⎯ Calculus
⎯ Statistics
⎯ Integrated Math 1
⎯ Integrated Math 2
⎯ Integrated Math 3
5. What grade did you receive?
⎯ A
⎯ A-
⎯ B+
⎯ B
⎯ B-
⎯ C+
⎯ C
⎯ C-
⎯ D
⎯ F
⎯ NP
[Branch Logic, if received D, F, or NP in highest math class, then go to next question]
6. What was the highest math course that you passed with a C or better in high school, this may be the same course as you reported above. If you are currently enrolled in high school,
please provide the highest course you completed in 11th grade or earlier.
⎯ Pre-algebra or lower
⎯ Algebra 1
⎯ Geometry
⎯ Algebra 2
⎯ Trigonometry
⎯ Pre-calculus
⎯ Calculus
⎯ Statistics
⎯ Integrated Math 1
⎯ Integrated Math 2
⎯ Integrated Math 3
Supporting Documentation
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