2016-38: Add Data Fields to Support Multiple Measures for Assessment Placement

Problem / Issue

The Common Assessment Initiative (CAI) is requesting the addition of a series of new data field questions to the CCCApply Standard Application for the purpose of collecting aggregate data (multiple measures)in support of assessment placement for the CCC Assess program. The CCCAssess pilot program includes 40 California Community Colleges; testing with pilot cohort begins on September 20, 2016.  Implementation of these new data fields is needed as part of the Apply September 2016 release.
NOTE: This onscreen and data download change warrants a 60 day notification to colleges.  Communication will begin in mid-July and the changes will need to roll to Pilot 30 days prior to release.

Proposed Solution

This change only pertains to the CCCApply Standard Application only.  

Add a new section to the Education page called, "High School Transcript Information", which will include 7 new downloadable data field questions asking students for GPA and highest English and Math courses taken and passed, and their respective grades, at the time of application. The section should  appear below the "Last HS Attended" section only if the student meets conditional criteria. CAI is only interested - at this time - in data pertaining to "high school course and grade information". The data fields will consist of one text input field (GPA) with validation for number format (must be 0.00 - 4.00), and four "menu" fields. The questions and data fields will be added to the Download Client and will be available in the Student Profile Service, Application Rules, and the Report Center.  

User Stories

• As a college transfer counselor, I need to collect specific high school transcript information from students who have graduated from high school, or equivalent, or are still in high school, in the United States, for the purposes of assessing placement testing through the CCCAssess program (a project of the CCC Technology Center).
   
• As a college assessment placement counselor, I need to ensure "High School Transcript Information" is available in the Download Client so it can be imported to the CCC Report Center for research and analysis.
   
• As a CCC researcher, I need to be able to run reports on the "High School Transcript Information" in the CCC Report Center.
   
• As a product manager/program manager of the Common Assessment Initiative (CAI), I need to ensure the "High School Transcript Information data is available in the Student Profile Service.
   

Requirements Summary

Proposed Technical Specifications 

The following technical specifications pertain to the Standard Application only. 

High School Transcript Information Section

1. Add new section to the Education page in the Standard Applicationn for:  "High School Transcript Information" between the Last High School Attended section and the College Education Level section IF the student meets the following conditional criteria; otherwise do not display section..
   
   
   1. Condition: Display "High School Transcript Information" section with ONLY the new question for Grade Point Average IF: 
      
      High School Education Level is one of the following:

• • • Will be enrolled in high school (or lower grade) and college at the same time, OR
    • Received high school diploma from US high school OR
    • Passed a high school equivalency test
    • Received a Certificate of California High School Proficiency;

AND

Last High School Attended <hs_attendance> is one of the following:

• • • I attended high school
    • I attended a registered homeschool organization

AND

       High School Country <hs_country> is “United States”

THEN,  display new "High School Transcript Information" section with Grade Point Average question only.

ELSE, DO NOT DISPLAY NEW SECTION or questions.

Question #1:  Grade Point Average

Add new "Grade Point Average" question and Menu field to High School Transcript Information section:  "

2.  Display new downloadable data question: Grade Point Average

a. Data element name:  grade_point_average

b. Conditions: If student meets criteria listed for the High School Transcript Information section above, then always display the "Grade Point Average" question and require a response. (see conditions above). 

c. Format Type/Length:  formatted text input field _ . _ _

c. Values:  free form text input

d. Question Text: Add the following onscreen question text:

 "What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00." 
    Ensure the hyperlink is added under "unweighted high school GPA" and triggers the Help Pop-Up box, specified below.

e. Additional text:  

"If you are still in high school, enter your cumulative unweighted GPA as of the end of 11^th grade. If you have not completed 11th grade, you must enter 0.00."
 

f. Help Pop-Up Text: Add one new Help Pop-Up Text Box in the "Grade Point Average" question. There are two (2) hyperlinks that trigger this Help Pop-Up Box.

1.  Hyperlink under:  "unweighted high school GPA" in the onscreen question text;
2.  Hyperlink under:  "cumulative unweighted GPA" in the Additional text. 
3. Text for Help Pop-Up is:  

High School Transcript: Grade Point Average

You may want to refer to your high school transcript to answer this question. 

Cumulative GPA: This is the running total of your GPA that includes all of your high school coursework. 

Unweighted GPA: Typically, transcripts will show both a weighted and unweighted GPA. The unweighted GPA has a maximum value of 4.0 and does not assign extra points or “weight” to classes that are more difficult such as AP or Honors classes.

 
g. Hover Help: Add English hover help to the "Grade point Average" input text field with the following text:

"If you have completed 11th grade or higher, enter a value between 0.00 and 4.00. If you have not completed 11th grade, enter 0.00 in the text field." 

h. Field Error Validation:

Patty needs to work with Josh on these validations.
1. Client side validation:  

• • • Must be a numeric value between 0.00 - 4.00, else error message, "You must enter a value between 0.00 and 4.00. Please try again."

2. Server validation: 

• • • Must be a numeric value between 0.00-4.00. Ensure highest number entered is 4.00.
       

i.  Page Error Validation:

Patty needs to work with Josh on these validations.

• • Required response, else error message, "You must enter your unweighted high school GPA (grade point average). Please enter a value between 0.00 - 4.00, or enter 0.00 if you are in 10th grade or lower".
  • Must not be 0.00 if High School Education Level is not "Enrolled in high school (or lower grade) and college at the same time".

Question #2:  Highest English Course

Data Field:  highest_english_course

Condition:  If the Grade Point Average question is NOT 0.00 - then always display Question #2: Highest English Course

Question Text:  "What was the highest English course you completed in high school?  
Additional text: "If you are currently enrolled in high school, this would typically be in 11th grade or earlier."

Data values/Response Options: 

1 = 12th grade Advanced Placement (AP) English Composition or Literature
2 = 12th grade Honors English Composition or Literature
3 = 12th grade English Composition or Literature
4 = 11th grade Advanced Placement (AP) English Composition or Literature
5 = 11th grade Honors English Composition or Literature
6 = 11th grade English Composition or Literature
7 = 10th grade (or lower) English Composition or Literature
8 = None of the Above / Don’t Know 

Branching Logic: If the student selects  "None of the Above / Don't Know" then  DO NOT show the next question #3 "What grade did you receive?" Otherwise display question #3. 

Question #3:  Highest English Course Grade

"What grade did you receive?"

Data Field:  highest_english_grade

Condition: 

• Display if the student DOES selects any response other than "None of the Above / Don't Know" in question #2, 
• If student selects "None of the Above / Don't Know" then DO NOT display question #3 "What grade did you receive?"

Question Text: "What grade did you receive?"

Data Values/Response Options:

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

⎯ P

⎯ D

⎯ F

⎯ NP

DISPLAY Logic:  Always question #4 - "What was the highest math course you took in high school? If you are currently enrolled in high school, this would typically be in 11th grade or earlier.

• If the student enters any value other than 0.00 in the "Grade Point Average" question field, then display Question 4 and require a response.
• If the student selects "None of the Above / Don''t Know" in question #4, then DO NOT display question #5, #6 or #7.
• If the student selects any response OTHER than "None of the Above..." then display qustion #5 "What grade did you receive?" and require a response.
• If the student selects a grade of A, A-, B+, B, B-, C+, C, C-, or P" then DO NOT display question #6 or #7.
• If the student selects a grade of "D, F, or NP" then display question #6 and require a response AND display question #7 and require a response.

Question #4: Highest Math Course Taken

Data Field:  highest_math_course_taken

Condition: Display IF the student enters any value other than 0.00 in the "Grade Point Average" question field, then display Question 4 and require a response.

Question Text:  "What was the highest math course you took in high school? If you are currently enrolled in high school, this would typically be in 11th grade or earlier."

Data Values/Response Options:

1 ⎯ Pre-algebra or lower

2 ⎯ Algebra 1

3 ⎯ Geometry

4 ⎯ Algebra 2

5 ⎯ Trigonometry

6 ⎯ Pre-calculus

7 ⎯ Calculus

8 ⎯ Statistics

9 ⎯ Integrated Math 1

10 ⎯ Integrated Math 2

11 ⎯ Integrated Math 3

12 - Integrated Math 4

13 - None of the Above / Don't Know

Branching Logic: ONLY display Question #5, "What grade did you receive?" IF they select a response OTHER THAN "None of the Above / Don't Know"
If they choose "None of the Above / Don't Know" in Question #4, then DO NOT SHOW question #5, #6 or #7 ,

Question #5: Highest Math Taken Grade

"What grade did you receive?"

Data Field: highest_math_taken_grade 

Condition: 

• If the student selects "None of the Above / Don''t Know" in question #4, then DO NOT display question #5, #6 or #7.
• If the student selects any response OTHER than "None of the Above..." then display qustion #5 "What grade did you receive?" and require a response.
• If the student selects a grade of A, A-, B+, B, B-, C+, C, C-, or P" then DO NOT display question #6 or #7.
• If the student selects a grade of "D, F, or NP" then display question #6 and require a response AND display question #7 and require a response.

Data Values/Response Options:

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

-P

⎯ D

⎯ F

⎯ NP

[Branch Logic, if received D, F, or NP in highest math class taken, then go to next question #6 - otherwise Don't show question 7] If grade in #5 is "C-" or better then don't show questions 6 or 7. 

Question #6. Highest Math Course Passed

Data Field:  highest_math_passed

Condition: Only display if the student selected a grade of "D, F, or NP" in question #5. 

Question Text:  "What was the highest math course that you passed with a C- or better in high school, this may be the same course as you reported above. If you are currently enrolled in high school, please provide the highest course you completed in 11th grade or earlier."

Data Values/Response Options:

⎯ Pre-algebra or lower

⎯ Algebra 1

⎯ Geometry

⎯ Algebra 2

⎯ Trigonometry

⎯ Pre-calculus

⎯ Calculus

⎯ Statistics

⎯ Integrated Math 1

⎯ Integrated Math 2

⎯ Integrated Math 3

-Integrated Math 4

Question #7. Highest Math Course Passed Grade

Data Field:  highest_math_passed_grade

Condition: Only display if question #6 is displayed and require a response. 

Question Text:  “What grade did you receive?”

Data Values/Response Options:

⎯                 A

⎯                 A-

⎯                 B+

⎯                 B

⎯                 B-

⎯                 C+

⎯                 C

⎯                 C-

•           P

Supporting Documentation

This is the original set of questions I received from the CAI team. Don't go by this - questions and conditions have changed.