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Colleges requested that a "preferred name" field be added to the OpenCCC Account for transgender students and/or students who prefer to be called by an alternate name. This name field should be downloadable and should be labeled so that it is not to be confused with the student's "Legal" name (the name on their Birth Certificate, Driver's License, or other legal documents).
The CCCApply Steering Committee approved this change request and proposed that a "Preferred Name" section be added to the Account Creation and Edit Account pages, similar and consistent with the Previous Name section which currently appears directly below the Legal Name section. The section will include a conditional Yes/No question asking if the student has a preferred name, and if Yes, three separate data fields appear for "preferred first name", "preferred middle name", and "preferred last name". These data fields will be downloadable and will be added to the Download Client.
# | Description |
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1 | Add new Preferred Name question to OpenCCC Create Account: Add new Y/N radial question and corresponding data field to OpenCCC Create Account for Preferred Name: "Do you have a preferred name that is different than your legal and/or previous name?" This question will be required and will include error checking validation, ""Please indicate if you have a preferred name that is different than your legal and/or previous name.". New data field: <preferred_name> will be added to the Download Client. |
2 | Changes to OpenCCC Create Account & Edit My OpenCCC Account with new Preferred Name data fields and checkboxes. |
3 | Changes to Account Mailing Pages Add new Preferred First Name, Middle Name, and Last Name data fields to the Account Mailing pages in Apply, BOG, and International applications with checkbox fields for No Preferred First, Middle, Last names consistent with the Previous and Legal Name sections. |
4 | Changes to Edit Account Pages Add new Preferred First Name, Middle Name, and Last Name data fields to Apply, BOG, and International Edit Account pages, with checkbox fields for No Preferred First, Middle, Last names consistent with the Previous and Legal Name sections. |
5 | Update the Review Application and View Submitted Appliication pages with new concatenated Preferred Name (merge first, middle, and last into one name display). |
6 | Add error validations as needed when user checks Yes to "Do you have a preferred name that is different than your legal and/or previous name?" but fail to add a Preferred First, Middle, Last Names, consistent with the Previous and Legal Name sections. |
Condition for Yes: If user selects Yes radio button to the question for preferred name, do the following:
a) Expand screen to display additional italicized "Note" text below question prompt text. The link of "Note" text appears directly above the Preferred First Name field. Text should read as follows: “Note: Not all colleges may allow the use of preferred names for official academic purposes due to legal or technical restrictions.”
Condition for No: If user selects No, do not display preferred name data fields (shown below).
Display new downloadable data fields for corresponding checkbox questions:
Preferred Name: No First Name
Preferred Name: No Middle Name
Preferred Name: No Last Name
Create Account
Edit Account
This approved change request resulted in four new data fields to the OpenCCC Account system, which means they can be added to your Standard Application, BOG Application, and International Application download files.
<preferred_firstname>
<preferred_middlename>
<preferred_lastname>
<preferred_name> *Note: This boolean field relates to the Yes/No question, "Do you have a preferred name that is different than your Legal or Previous name..."
Actions Required by College:
Update Your Download Client Jar FilesStep 1: To implement the 2016 Annual Update changes and new data fields into your downloads, you must first update to the latest version of the Download Client jar file. Information and instructions can be found in the CCCApply Download Client User Guide. Step 2: Modify your existing Download Format XML file to include new data fields being released in the 2016 Annual Update. NOTE: We recommend you test these changes in the PILOT environment before the Production release. Reference the Download Client User Guide for details. **If you have been experiencing any issues with your downloads since the March 31 release, please see Download Client Solutions for March 2016 for troubleshooting information. |
There are no changes to the residency logic as a result of this approved change request.
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.
Description | File or Link | Type |
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Data Dictionary | CCCApply Standard Application Data Dictionary v.2016.1 | Click the hyperlink to download the PDF |
Data Dictionary | CCCApply International Application Data Dictionary v.2016.1 | Click the hyperlink to download the PDF |
User Guide | CCCApply Download Client User Guide | Link to User Guide page |