Mark Your Calendars! CCCApply Steering Committee Appreciation Dinner - Wed. April 12 at 6:00PM
Please join us for a special dinner celebration in honor of you for another year of service to CCCApply! Directly following the CCCApply Workshop. We hope you can attend. Please RSVP today!
Other important schedule notes:
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Date | January 25, 2017 |
Time | 1:30PM - 3:30PM |
Location | Online |
Zoom URL | |
Meeting ID | 945 208 887 |
Dial In | Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) |
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MINUTES & ACTION ITEMS
ROSTER: Click Expand to see current roster and attendance at 1.25.17 meeting.
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Tim presented the BOG DACA Resolution which outlines how the State of California will not comply with the federal government when it comes to DACA students.
The Board of Governors released a resolution last week urging the incoming administration to continue the Deferred Action for Childhoon Arrivals program, which grants "Dreamers" - people who people who were brought to this country as children by their parents reprieve from deportation because California and the United States are stronger due to their contributions to our economy, to our communities and to our Armed Forces; and be it further RESOLVED that ...
The state Chancellor’s Office will not release any personally identifiable student information related to immigration status without a judicial warrant, subpoena or court order, unless authorized by the student or required by law; and be it further RESOLVED that...
Patty presented application stats for Open CCC Apply. Due to improved account recovery, support calls have been greatly reduced to 2%. This has helped with cost and student satisfaction.
There hasn’t been any changes on adoption of the application. There are six colleges currently implementing CCCApply.
The Tech Center will not be able to do the Amazon conversion during February. The conversion has to be completed by the end of June. The Tech Center will announce a target date in the near future.
Support Calls vs. Submitted apps - WAS at 6% support issues coming in; Currently at 2% - directly related to the Account REcovery implementation in Sept.
As of January 25, 2017
Standard Application The following six colleges are still implementing CCCApply Standard Application:
International Application The following colleges are currently implementing the CCCApply International Application:
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2017 Annual Update - March 31, 2017 Confirmed
30-Day Pilot Preview release scheduled for March 1, 2017
AWS Move Postponed - TBD
Survey Colleges - What times are high enrollment times in Spring?
RFP for Software Development - Ready to Publish on Feb 14
The RFP for CCCApply 3.0 will be published on Feb 14th. Intent to award will be March 15th (TBD)
CCCApply 3.0 Re-design
Finalizing technical requirements - week of Jan 29
Publish - Feb 14
Intent to Award - March 15 (Contracting period - add one month to that)
Begin gathering requirements with Awardee - April 30
2017 Workshop Venue & Date Moved
Previously scheduled for April 6 & 7 at Contra Costa College, the dates and venue for the 2017 CCCApply Workshop needed to be been moved to a different location due to capacity issues at the former site. The new site location also required a date change due to their Spring break dates. The new site and dates are: Sacramento City College April 12 & 13
Registration is now open. Please register now and pass the word to your Admissions, Research, and IT staff.
CISOA Conference March 25 - 27, 2017
Patty will be doing a CCCApply presentation/update at the CISOA conference on March 25th.
Proposal for a presentation on CCCApply at the CISOA Conference has been accepted.
Patty will present.
CACCRAO Conference April 23 - 27, 2017
CACCRAO Conference will be on April 23-27 2017. Mike Q and Natalie Wagner will help present at the general session.
CCCApply Presentation re-scheduled for the General Session on Tuesday, April 25, 2017
Submitted Applications - Enrollment Cycle
Academic white-paper on CCCApply still need to be completed. The white-paper needs to have a section on non-credit. Tim suggested including an executive summary.
Draft shared 1/21/17
Next step: Content feedback from Tech Center and addition or validation of data points included in the document.
Discussion Notes:
Patty presented an infographic developed by the marketing team. The word “Hablamos” needs to be corrected. The wording on the 24/7 helpdesk needs to be revised.
“Accessible and Secure” needs to be added.
Solicit opinions on CCCApply from dual enrollment students, student ambassadors, non-credit or life-long learners at one to two Northern California Community Colleges
Next step: Pam Cox Otto will provide a list of questions for Steering Committee to consider to inform focus group design and narrow the research question.
CAFocus is working to schedule at least one focus group in February.
Focus groups would be fast tracked to provide preliminary data for the April 12-13 CCCApply Workshop
Student focus groups are being put together in February. Tim Calhoon would like a clear description of purpose as to why a focus group is being developed.
Bill stated that marketing team should only focus on marketing- not user experience.
The group agreed that the marketing group should focus on selling and promoting CCCApply to potential students.
CAFocus will review attachment and follow up with additional questions as we develop content for this document. The FAQ should include short descriptions of the legal requirements to determine if this will meet the needs identified from the field to provide a rationale for the student information collected.
Patty, are there documents we could reference which contain summaries, interpretations, or the legal citations for the compliance requirements cited in the PowerPoint?
Also, in TTAC yesterday, Tim mentioned there has been a review of CCCApply and which questions were required by CCCCO and which weren't. Could you share that list so we can look at a visual depiction of the information?
We will review Powerpoint and the roadmap below and propose a few ideas.
1.5 Theme / Message for Workshop
Continuous Improvement for Student Success:
Focus our General session at the Workshop on: These are the issues that have come up over the past year; 2) We hear you and we are listening; 3) Here's what we can do to address these issues in the short-term; here's what we can do to address these issues in the long-term;
Additional Items Discussed:
Action Items:
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Release Highlights
AB 801 Homeless Youth
New questions & data fields
Update to Area B residency logic
Google Analytics added across all apps and OpenCCC
System-generated Email to Minimize Abandoned Applications
CDE SSID API - Data Exchange with CDE
California Colleges Guidance Initiative API - Data exchange with CCGI
2017-2018 BOG Fee Waiver Application
Support for AB 801
CCCCO-approved changes and Income table
UPDATE 2/3/17: 60-Day Announcement went out to colleges. See copy below;
2017 CCCApply Workshop Sessions Schedule
/wiki/spaces/PD/pages/155058183
Workshop Planning UPDATE 2/3/17:
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There are two in-person meetings scheduled back-to-back: March 7 at the CCCCO, and April 26 on the last day of the CACCRAO conference. We may want to change one of them to an Online meeting instead? Ask Steering leadership to decide and send out email to Steering ASAP. |
Date & Time | Location | Notes & Action Items |
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March 7, 2017 - 10:00AM In-Person | CCCCO - Sacramento, CA | NOTE: Patty proposes changing the March 7 in-person meeting to online, as most folks will already be at the CACCRAO conference. Also, we will all be gathering at the CCCApply Workshop on April 12, so that can suffice for in-person meeting until April 26. This will be most cost-effective for all.
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April 12, 2017 - Steering Appreciation Dinner -evening of the CCCApply Workshop | Sacramento City College, Sac CA |
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April 26, 2017 - TBD Noon? In-Person | CACCRAO Conference Double Tree Hotel, San Diego, CA |
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July 19, 2017 In-person | Where? How about somewhere beautiful and refreshing and different than the same old, same old (Sac, Orange County, etc.) How about San Francisco? CCSF? |
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Description | File Name | File or Link |
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CCCApply Infographic - Draft #1 | CCCApply-Infograph-DRAFT-2.pdf | |
# | District | Vote |
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1 | El Camino CCD | |
2 | Chabot-Las Positas District | |
3 | Cerritos CCD | |
4 | Contra Costa CCD | |
5 | Kern CCD | |
6 | Los Rios CCD | |
7 | Rancho Santiago CCD | |
8 | Rio Hondo CCD | |
9 | Riverside CCD | |
10 | San Francisco CCD | |
11 | San Joaquin-Delta CCD | |
12 | San Mateo CCD | |
13 | Santa Rosa CCD | |
14 | South Orange CCD | |
15 | CCCCO | |
16 | CCCTC |