Introduction to the CCC Administrator

About the New CCC Administrator

The CCC Administrator is a new central admin service for California Community Colleges faculty and staff - providing SSO-based authentication and user management for all CCC Tech Center and other systemwide administrator tools and services.  This new service is designed to scale as users, products and services are developed and integrated with this central system.

A Single Point of Entry

The primary benefit of the CCC Administrator is to provide one single point of entry - one URL and one central landing page - for all your Tech Center and other systemwide admin configuration tools and services - thus eliminating the need for faculty and staff to manage multiple sites and login credentials for their systemwide administrator applications.

Other Benefits

In addition to consolidating access to multiple admin tools and services in one central location, the CCC Administrator, also known as the “core administrator platform” or CAP, manages user and access management in a single sign-on environment.

Single Sign-On Authentication

• Delivers SSO-based authentication for all CCC college and district staff users across all integrated CCCTC-developed admin applications. Users login to the central administrator once, then navigate to their authorized services in the same session.

User Authorization

• Delivers centralized “System Administration” services, including identity and access management (user authorization, roles, and permissions) in one consolidated user account for all services and resources securely.

Land and Launch Global Interface

• Provides one central landing page for college and district users to launch the applications they are authorized to access, including the new CCCApply Administrator 2.0 system, in a new tab or window depending on your browser and operating system.

Scalable Architecture

• The new architecture design scales as users, applications and services are added to the system.

What do Colleges Need to Know?

The new CCC Administrator is now the gateway to the CCCApply Administrator 2.0 tool for California Community Colleges Admissions and Financial Aid staff users - passing authentication and authorization to admin configuration settings for the CCCApply Standard, International and CC Promise Grant (BOG) applications.

This means that all users will have a new URL - and an additional step in the process to get to their CCCApply Administrator tool through the CCC Administrator.

College and district users will be encouraged to test their existing Admin 1.0 user accounts to the pilot and production environments to ensure they do not lose access to their data settings once the new upgrade system is launched. See Release Timeline information.

Migration of CCCApply Administrator Data

As part of the transition from the current CCCApply Administrator (Admin 1.0), the Tech Center will move all colleges Pilot and Production CCCApply data, settings, and users over to the new system. This includes college terms, majors, rules, email message templates, supplemental questions, and college & district contact information.

Black Out & Release Days

To ensure that the most current and accurate data settings are moved over to the new CCCApply Administrator system, “black out” days have been scheduled to coincide with the release dates. In other words, on the dates of release, colleges will not be allowed into the old Administrator system; therefore the last day to make changes to your CCCApply admin data is the day before the release dates scheduled for Pilot and Production releases.

Migration Support for Colleges & Districts

In order to confirm that all current college and district users of the CCCApply Administrator maintain access to their terms, majors, rules, messages and supplemental questions, the CCCTC Support Services will work with each college or district to test access and validate that their data has been migrated successfully.

Colleges will be contacted to schedule a short online call with support engineers to work on the following testing and implementation tasks:

Review and confirm that your college has setup terms through spring 2019 in the current production Admin 1.0 system as a precaution before final migration to the new CCCApply Administrator 2.0 system.

Validate the new custom URL provided to each college or district to get to the new Administrators

Review and confirm validity of current users accounts; add/edit/delete any user accounts as needed

Review and confirm that all other admin data is complete and accurate in the current production college majors, rules, and supplemental questions are up-to-date in Admin 1.0 in preparation for migration to new CCCApply Administrator 2.0

Getting to the New Administrators

• New URL to the CCCApply Administrator Tool:  Now that the CCCApply Administrator 2.0 is accessed through the new CCC Administrator system, colleges will be given a new custom URL to replace their current Admin 1.0 link.  

• No Longer a Direct Link to the CCCApply Administrator: There is no longer a direct link to the CCCApply Administrator tool. Colleges will be given a custom URL – based on the college’s URL root domain - for the central CCC Administrator landing page.

• Accessible via one, single-point-of-entry for all integrated applications, meaning users with authorized access to multiple admin tools will navigate to one central URL (https://{custom-idp}.openccc.edu/administrator) and sign-in using one set of user credentials for all their authorized tools and services;

• New Landing Page:  The home page of the CCC Administrator is now the central “landing page” for all users.  From there, users must select the administrator tool they seek to manage via the Applications menu on the CAP homepage.  

• New “Applications” Menu:  To access the CCCApply Administrator 2.0 (or any other integrated administrator tool from the core administrator platform), users must select the “CCCApply Administrator” option from the “Applications menu on the homepage.

Land & Launch Interface

All integrated admin applications, including the CCCApply Administrator 2.0 application, will launch from the CCC Administrator global landing page.

• Applications Menu: In this first release (CAP 1.0), CCCApply and Canvas College Adaptor admin tools are the only tools accessible from the CCC Administrator. As more CCCTC admin applications are developed and integrated with CAP, they will launch from this core system AND leverage the same SSO, authorizations, and System Administrator (to define their own application-specific roles and permissions).

• New “System Administrator” Module:  the System Administrator module is where integrated applications set up  systems administration, including user management in the “User Manager” sub-menu,  user roles in the “Roles Manager”, and user permissions in the “Access Permissions Manager”.  
  

MOST college users will not see the System Administrator unless they have a user role that allows them to manage other users (see below).
 

Authorized User Management

• User Accounts:  ALL USER ACCOUNTS are created in the “User Manager” module in the “System Administrator” in the CCC Administrator.  

  • All users must have a user account

  • User accounts specify the applications, roles and permissions, that the user is authorized to across the CCC Administrator.  

  • For CCCApply Administrator, users accounts specify:

    • Applications:  Indicate which CCCApply application(s) the user can access;

    • Role:  Indicates which “role” the user has;

    • Permissions:  Indicates the actions the user is permitted (or authorized) to perform;