Problem Statement
In summer 2015, the CCCCO required colleges to comply with AB13, the VACA Bill, which extends eligibility to honorably discharged military members and their dependents from one year to three (3) years of discharge and currently living in California. CCCApply standard application needs to be updated to comply with this requirement. In addition, the existing military status field values did not align to the MIS reporting values, and as an oversight, did not provide a response value for dependents of discharged military, and also combined "Currently Active Reserves and National Guard", while MIS (SG01 and SG02) listed these response values separately.
Proposed Solution
Update the Military Status field in the standard application to align the values to the MIS reporting values/requirements. Then based on the new revised values (new, revised, and removed), ensure the other military data fields trigger based on the response values. and the VACA AB13 legislature. In addition, the Area C (Military) residency logic has been updated to extend the period of eligibility for honorably discharged military members and their dependents from one year of discharge to three (3) years of discharge, based on the RDD (residency determination date).
Requirements Summary
| # | Description | Notes |
|---|---|---|
| 1 | Military Status field response values have been revised to comply with VACA Bill AB13 | Response values have been totally revised. IMPORTANT. Change to downloads. |
| 2 | Military Status field response values have been revised to comply with MIS | Old values did not align to MIS |
| 3 | Residency eligibility has been extended from one to three years of discharge | In compliance with VACA AB13 |
| 4 | Dependents of discharged mlitary are also eligible to one to three years of discharge | Eligibility for dependents extended to 3 years of discharge |
| 5 | Language in Flag 71 was updated to comply with VACA AB13 | Language in integrity flag 71 was updated |
| 6 | Area C (Militay) residency logic was updated to extend eligibility period for honorably discharged vets from one year to three years of RDD | Logic calculates the residency status using the new response values Step 1 of the Area C Logic military_status = 2 OR If Yes (to the logic above), THEN set Class C2 and set flag 71 |
Change Specifications
1) Updates for: Military Status <residency: military_status>
a. Response Options: Revise the Military Status field responses from the current/existing values to the new response values.
Below is the current status field responses:
Current Military Status responses <military_status>
1 = None apply to me
2 = Currently active military
3 = Dependent spouse or child of currently active military
4 = Served in the U.S. military (active or reserve) discharged within the last year
5 = Served in the U.S. military (active or reserve) discharged over a year ago
6 = Currently in Reserves or National Guard (non-active)
Breakdown of Military Status field response value changes
Current Values | Action | New Values |
1 = None apply to me | No change | 1 = None apply to me |
2 = Currently active military | Change language | 2 = I am currently serving on active duty |
3 = Dependent spouse or child of currently active military | Change language | 3 = My parent/guardian/spouse is currently serving on active duty |
4 = Served in the U.S. military (active or reserve) discharged within the last year | Change language | 4 = I served in the U.S. military (veteran) |
5 = Served in the U.S. military (active or reserve) discharged over a year ago | Remove value | 5 = **This value will not be used** |
6 = Currently in Reserves or National Guard (non-active) | Remove value | 6 = **This value will not be used** |
Add New Value | 7 = My parent/guardian/spouse served in the U.S. military (veteran) | |
Add New Value | 8 = I am a member of the Active Reserve | |
| Add New Value | 9 = My parent/guardian/spouse is a member of the Active Reserve | |
| Add New Value | A = I am a member of the National Guard | |
Add New Value | B = My parent/guardian/spouse is a member of the National Guard |
Implementation Note: Two of 11 are "no longer in use" (#5 and #6). They will remain in the documentation for reference, designated as "no longer in use". NOTE: New values #8 and #9 pertain to Active Reserve; A and B pertain to National Guard.
Screen Shot: Onscreen Question & Menu
Below is a screen shot of how these new values wil appear in the drop box for U.S. military status as of <RDD>
b. Hover Help: RemovedEnglish hover help from the Military Status question/field.
c. Page Error Check: Updated Page Error Check validation using new Military Status response values, shown below:
- If the Military Status is "2 = I am currently active military" OR "3 = My parent/guardian/spouse is currently serving on active duty", THEN:
1. Display the State of Legal Residence question and require a response,
2. Display the Home of Record question and require a response,
3. Display the Stationed in California question and require a response.
- If the Military Status is "4 = I served in the U.S. military (veteran)" OR "7 = My parent/guardian/spouse served in the U.S. military (veteran)", THEN:
1. Display the State of Legal Residence question and require a response,
2. Display the Home of Record question and require a response,
3. Display the Stationed in California question but do not require a response.
- If the Military Status is “8 - I am a member of the Active Reserve” OR “A - I am a member of the National Guard”:
1. Display the Stationed in California question and require a response.
2) Updates for: Military Discharge Date < residency: military_ discharge_date>
a. Question Text: military_discharge_date : Using the new military status response values, revise the condition for which this field appears to the user:
- Conditions: Appears only if Military Status is one of the following:
4 - I served in the U.S. military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
b. Hover Help - Removed the following English Hover Help - Enter the date you were discharged from the military
c. Field Error Check: The following have been implemented for client side and server side validations. They also trigger immediate validations at the field level:
Year is before 1900 : "<fieldname> You must enter a 4-digit year after 1900."
Date is before DOB : "<fieldname> You cannot enter a date before your date of birth."
Leap year validation: "<fieldname> The day you selected is not valid for the year you entered."
Day is not valid for month: "<fieldname> The day you selected is not valid for the month you selected."
d. Page Error Check: Required Response; else error message, "You must provide your Military Discharge Date."
Must not be after <RDD>; else error message, "The Military Discharge Date cannot be after <RDD>. Please correct either the Discharge Date of the U.S. Military Status as of <RDD>."
Note: Revised the Page Error Check validations for Military Discharge Date question:
i. Removed the second and third Page Error Check validations completely and do not replace:
- REMOVED: If Military Status is ‘Served in the US military (active or reserve) discharged within the last year’, date must not be before <RDD> minus 1 year; else error message, “Your U.S. Military Status as of <RDD> and your Discharge Date do not agree. Please fix one or the other.”
- REMOVED: If Military Status is ‘Served in the US military (active or reserve) discharged over a year ago’, date must be before <RDD> minus 1 year; else error message, “Your U.S. Military Status as of <RDD> and your Discharge Date do not agree. Please fix one or the other.”
Implementation Notes on removing second and third Page Error Check logic: There are currently three Page Error Check validations for this field (Military Discharge Date), pertaining to users that are veterans: current status #4 or #5. The current response values #4 and #5 pertained to veterans within a specific time frame (i.e., “discharged within the past year (1 year)” and “discharged over 1 year ago”). However, with the new military status response/value changes, the response values no longer specify a time-frame as part of the status description, thus allowing for more flexibility relative to date changes in the future. Therefore, the second and third page error validations for this field are no longer valid and were removed. We do not need to replace these validations.
3) Updates for: Military Discharge Type < residency: discharge_type>
a. Question Text: Type of Discharge - Using the new military status response values, revised the condition for which this field appears to the user.
Appears only if Military Status is one of the following:
4 - I served in the U.S. military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
b. Hover Help: Removed English Hover Help from Military Discharge Type question. (No developer action required here. This is a language change only for the specs to be updated).
c. Field Error Check: None
d. Page Error Check: Using the new military status response values, revised the Page Error Check validation:
Required response when Military Status is one of the following:
4 - I served in the US military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
Error message if not selected: “You must select the discharge type”.
4) Updates for: Military State of Legal Residence < residency: military_legal_residence>
a. Using the new military status response values, revised the condition for which this field appears to the user:
Conditions: Appears only if Military Status is one of the following:
2 - I am currently serving on active duty
3 - My parent/guardian/spouse is currently serving on active duty
4 - I served in the U.S. military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
8 - I am a member of the Active Reserve
A - I am a member of the National Guard
b. Hover Help: Remove the English Hover Help from State of Legal Residence field. (No developer action required here. This is a language change only for the specs to be updated).
c. Page Error Check: Required Selection; else error message, "You must select your State of Legal Residence (Military)."
NOTE: The labels for the questions change based on the response value chosen by the user. Since we have brand new values being added for 8 and A, we kept the labels as follows if 8 or A are chosen:
- State of Legal Residence (Military)
- Home of Record
- Country of Record
The following radio button question text will also stay the same if values 8 or A are chosen:
- Are you currently stationed in California?
- Is your assignment in California for educational purposes for 30 days or more?
5) Updates for: Military Home State < residency: military_home_state>
a. Conditions: Using the new military status response values, revise the conditions for which this field appears to the user:
Appears only if Military Status is one of the following:
2 - I am currently serving on active duty
3 - My parent/guardian/spouse is currently serving on active duty
4 - I served in the U.S. military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
8 - I am a member of the Active Reserve
A - I am a member of the National Guard
b. Hover Help: Removed the English Hover Help from Military Home State field.
c. Page Error Check - Required Selection; else error message, "You must select the Home of Record."
NOTE: The labels for the questions change based on the response value chosen by the user. Since we have brand new values being added for 8 and A, we kept the labels as follows if 8 or A are chosen:
- State of Legal Residence (Military)
- Home of Record
- Country of Record
The following radio button question text will also stay the same if values 8 or A are chosen:
- Are you currently stationed in California?
- Is your assignment in California for educational purposes for 30 days or more?
6) Updates for: Military Home Country < residency: military_home_country>
a) Hover Help: Remove the English Hover Help from Military Home Country < residency: military_home_country>.
b) Conditions: Appears only if <residency: military_home_record> is "Foreign Country".
c) Page Error Check: Required selection; else error message, "You must select your Country of Record if your Home of Record is 'Foreign Country'."
7) Update data field specifications for: Military Stationed in California
Conditions: Using the new military status response values, revised the condition for which this field appears to the user:
Appears only if Military Status is one of the following:
2 - I am currently serving on active duty
3 - My parent/guardian/spouse is currently serving on active duty
4 - I served in the U.S. military (veteran)
7 - My parent/guardian/spouse served in the U.S. military (veteran)
8 - I am a member of the Active Reserve
A - I am a member of the National Guard
b. Hover Help: Removed the English Hover Help from Military Stationed in California field
c. Page Error Check: Updated the language in the Page Error Check validations for this field;
Required response; else error message, “You must indicate whether you or your parent/guardian/spouse is currently stationed in California.”
NOTE: The labels for the questions change based on the response value chosen by the user. Since we have brand new values being added for 8 and A, we kept the labels as follows if 8 or A are chosen:
- State of Legal Residence (Military)
- Home of Record
- Country of Record
The following radio button question text will also stay the same if values 8 or A are chosen:
- Are you currently stationed in California?
- Is your assignment in California for educational purposes for 30 days or more?
8) Updates for: Military Stationed in California for Ed Purposes < residency: military_stationed_ca_ed>
a. Conditions: Update the onscreen additional text that appears if this question/field appears to the user:
Alt Question Text: Parent/Guardian/Spouse: “Is the military member's assignment in California for educational purposes for 30 days or more?”
Appears only if Military Status is one of the following:
2 - I am currently serving on active duty
3 - My parent/guardian/spouse is currently serving on active duty
AND
Military Stationed in California is "yes"
(No change for when this field shows )
b. Hover Help: Removed English Hover Help.
c. Page Error Check: Updated the language in the page error check validation to this:
Change to Data Download File
There are NO new data fields as a result of this change request.
Military Status field <military_status> has NEW RESPONSE VALUES. See Change Requirement #4.1 above for new response values. PLEASE UPDATE YOUR REPOPTS AND MAPPED VALUES.
Change to Logic
The was a change to the Area C residency logic as a result of this change request. NO ACTION IS NEEDED BY COLLEGE.
This change updated the period of eligibility of residency for honorably discharged military members from one year to three (3) years from the RDD. Form DD21.
Supporting Documentation
Below is reference documentation relative to this change request or business need (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.).
| Description | File or Link |
|---|---|
| VACA Guidance Letter AB13 May 13, 2015 | Download File |