Online Meeting Information
This meeting will be held online via Zoom.
Date Wednesday, July 25, 2018
Time 10:00am - 3:00pm
Location ONLINE (NOTE: Due to low number of confirmed in-person attendance, this meeting was changed from Norco College to an ONLINE only meeting.)
Agenda
| TIME | DESCRIPTION | SPEAKER |
10:00AM | Roll Call | Leahy |
| 10:10AM | Pena | |
Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Donohue | |
| 2019 Workshop Update | Pena / Donohue | |
| Recap of MIS Requirements | Donohue | |
Update on CCCApply Redesign Workgroup | Calhoon / Pena / Donohue | |
Update on CCCApply 2018 Release | Donohue | |
| 12:30PM | CCCApply Residency & Legal Questions Review | Pena / Leahy / Donohue |
| 3:30PM | Close Meeting | Pena |
Roll Call
2018 Steering Committee Member Roster
2018 Committee Meeting Schedule
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.
The results of the online survey were discussed during the June 13 meeting and the following decisions were made:
- For the office of Chair, the survey results showed a majority of votes were cast for Michelle Pena of Bakersfield College. The committee decided to honor that outcome on June 13.
- For the offices of Vice Chair & Secretary, the survey results were thrown out because:
- There were several tie votes for several nominees for both offices;
- The nominees had not accepted their nominations first;
- The voting instructions did not clearly specify that the votes should be cast and counted as one vote per District, instead of one vote per person.
- Only one vote per District will be counted (per the Bylaws)
- Officers elected for Chair and Vice Chair must be from Admissions & Records within your District.
Therefore a decision was made to send out a second online survey for the election of the Vice Chair & Secretary and the results will be discussed at the next meeting on July 25. But first, nominees must accept the nomination. An email was sent out on June 14 with the names of the nominees that received any votes in the previous survey.
The following nominees accepted their nominations:
Vice Chair Nominees:
- Richette Bell - Compton College
Secretary Nominees:
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
- Cindy Gonzales - Los Rios CCD
- Mitch Leahy - Santa Rosa
CAST YOUR DISTRICT VOTE - Election of Vice Chair & Secretary - Online Survey - Please cast your District's vote.
Update: 2019 Workshop
What progress has been made since June 13?
Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Secure host college Contact and schedule meeting to discuss facility and meals planning
- Start working on theme and format
- Start working on a survey
Update on CCCApply Redesign Workgroup
- Update Share Redesign Workgroup mission and objectives
- AB3101 - Discuss the issues and the facts behind this bill.
- Workgroup sub-committees
- Fields & Questions committee
- Low-hanging Fruit Changes
- Deployment Schedule
- Other workgroups
- Update on the Ideas42 Study on CCCApply
- Objectives and timeline
- Ways to collaborate now
Phase 1: CCCApply Application Changes Approved for September 2018.
Next steps?
CCCApply 2018 Release Update
- CCCApply June 2018 PILOT Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
- Implementation: User Acceptance Testing (UAT) & Migration Verification Sessions are in-progress.
Colleges are asked to schedule this mandatory UAT session as soon as possible.
Release NEWS
- Production release - postponed until the completion of UAT sessions
- Feature revision - Ed Goal Alignment Filter will not be released to production per recommendation from testers feedback
- Working on changes to enhance this filter functionality
- Review with Steering
- Need volunteer to work with product manager to propose changes needed
- Work with CCCApply redesign workgroup on enhancing for Non-Credit Application
- Working on changes to enhance this filter functionality
INTERMISSION - LUNCH BREAK 12:00pm - 12:30pm
Residency Review Sub-Committee Update
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation