Release Summary
Two new questions have been added in support of AB 2881 (student parents with dependent children); these fields will be delivered via SuperGlue for Apply
The Foster Youth question language was revised to account for the age limit change for exiting foster care from 16 to 13 or older (SB 512)
A new application confirmation email was developed to better guide students to their college support services office
Support for AB 2881: New ‘Student Parent’ Questions
Two new questions and data fields identifying “student parents with dependent children” have been added to the CCCApply data set in support of AB 2881; one in the CCCApply Standard application and one in the CC Promise Grant application. This new legislation requires the California Community Colleges, as well as the CSU and the University of California systems to provide support and services including enrollment priority to students who have one or more dependent children under the age of 18 that receive more than half of their support from the student parent.
New Question in the CC Promise Grant Application
In the CCC Promise Grant application (CCPG), the new ‘student parent’ question has been added to the Dependency section; however the response does not impact the BOGFW eligibility algorithm. The question text reads: “Do you have children or dependents who will receive more than half of their support from you between [July 01, YYYY - June 30, YYYY]?” The dates will vary depending on the application year.
New Question in the the CCCApply Standard Application
The new ‘student parent’ question now appears on the Demographic Information page in the CCCApply Standard application only. It does not display in the Noncredit Application.
Data Delivered via SuperGlue for Apply
Each ‘student_parent’ data field is collected, stored and delivered separately via SuperGlue for Apply (to Standard and CCPG staging tables). Authorized college users can also obtain the data via the CCCApply Report Center, and the Data Warehouse Report Server. These fields are also available separately in the CCCApply Administrator for use in creating custom email rules & messages, if desired.
Foster Youth Language Update
The language in the Foster Youth Status question pertaining to the age at which a foster youth student “exited foster care” has been changed from “16 or older” to “age 13 years or older” to comply with Senate Bill No. 512 - which extends the requirement and request for enrollment priority as specified in Ed Code: EC 66025.9(b)(1) to “on or after the youth’s 13th birthday”.
New Confirmation Email for College Student Services
To better guide students with questions about their submitted application, CCCApply will now send a confirmation email to the student with the college’s contact information. The new “Confirmation of Successful Application Submission” email will read as follows:
Congratulations!
You have successfully submitted an application for admission to [ college name ]. Your application confirmation number is: 0000000. Please allow 1-2 business days for the college to process your application and get back to you with next steps.
Need Help Right Away? Please contact the college directly for immediate help with your application status, registering for classes, financial aid and any other college services. [ college name ] can be reached at [ college phone number ]
Updated AB540 Form Added to Special Links & Opportunities Page
The latest version of the Nonresident Tuition Exemption Request and Affidavit form (2023) is now available to download from the Special Links & Opportunities page of the CCCApply Standard application for students eligible for the AB540 tuition exemption. This updated form replaces the previous version as mandated by the CCCCO.
Bug Fixes & Other Improvements
Bug or Issue | Fix / Improvement |
|---|---|
Changed existing data field value for Adult Special Admit response in HS Education Level question. | Changed the field value for “Adult Special Admit” in the High School Education Level <hs_edu_level> data field from the number “7” TO the letter “Z”. No changes were made to the user-facing response option. This is a backend change only. Note: Using “Z” better aligns with the corresponding value for the same response option in the Enrollment Status field <enroll_status>. This data field <hs_edu_level> is related to MIS SB11 and the response option is related to legislation SB554 |
SIS Receipt data field added to the CCCApply Report Center. | Similar to the Download Status field, the purpose of the SIS Receipt field <sis_receipt> is to identify that a submitted application has been delivered to the college via SuperGlue for Apply. The field has now been added to the CCCApply Report Center for college reporting purposes. |
Spanish Version of CalVet Implementation (AB 305) | The Spanish language translation has been implemented for the new CalVet consent implementation that was added to the CCCApply Standard application in the v.6.12.0 release. |
Implementation Notes
[ Describe impacts to users and/or stakeholders with link(s) to instructions and other documentation.
Documentation
The following documents and links pertain to this version release.
Document Name | Description | Link or Attachment |
|---|---|---|