Discuss the prioritization rubric: CCC Data: Data Source Prioritization - Draft

• Clarifying question asked by Barney Gomez on the intent of the data source list. “What we believe or what you guys believe to be some sort of rubric around accessing the data?”

• Discussed that the prioritization rubric was to define which data sources are a priority to the members of the Data Warehouse advisory group, which would then be subject to CO approval and data governance before we would move forward to bring them into  the CCC Data Warehouse.

Dulce Delgadillo:

• Does the CCCApply application data include CCCApply Noncredit application data as well?

Yes, it does.

13 Jul 2020

Do we know which data will be included for the Canvas Data?

We do, Canvas has an API that we are leveraging. We will be leveraging API key provided by administrator from local college to pull data set out and into the data warehouse. It is a very robust data set, and we do have data dictionary for the Canvas data to have an idea of what is there.

Canvas_Data_Domains 20170801.xls

13 Jul 2020

In terms of Canvas Data, understanding is all that is needing is Canvas API key, is additional effort needed?

All that is needed is Canvas API key, additional effort on the college side is not needed. How to obtain key is pretty straightforward.

13 Jul 2020

Steve Klein:

Is the Employment Development Department Unemployment Insurance Wage File data, what is currently being collected as part of the MIS data that CO does collect? The EDD data?

Dulce Delgado:

• It is being matched by social security numbers and is part of Adult Ed launch board and Strong Workforce and possibly student success metrics.

Craig Howard:

• The CO gets a direct match with EDD, but it is not part of MIS.

• The EDD data shows up in Salary Surfer.

• But colleges only see the aggregated data.

• It's already a CO tool.

• https://salarysurfer.cccco.edu/SalarySurfer.aspx

• It contains EDD data but the issue is that the MOU does not allow the CCCCO to distribute that EDD data to colleges at a level that is more granular (i.e., appropriate to include in the DW).

13 Jul 2020

Mark Cohen:

Should we be tracking Salary Surfer as a potential data set for CCC Data?

At this time there is no need for it, Advisory feedback.

13 Jul 2020

Dulce Delgadillo:

Can you please send out that Data dictionary please? That would be great!

Action Item noted. Data Dictionary will be shared via CCC Data Services Program Public Documentation.

11 Aug 2020

Mark Cohen

Dulce Delgadillo:

Are we saying that all of this data (data currently listed under Potential Data Sources) will be at a student level?

That is the goal.

Valerie Lundy-Wagner:

That is the goal, but part of the data sharing and governance that will need to be worked out.

13 Jul 2020

Valerie Lundy-Wagner:

Mark, will you summarize the questions, concerns, and share them with the CO?

We need some documentation of what's being raised.

Google Docs perhaps to list those questions

Action Item noted. DW Advisory Meeting notes will be documented and shared via CCC Data Services Program Public Documentation, all meeting minutes can be found at DW Advisory Meeting Notes, FY 20/21.

11 Aug 2020

Mark Cohen, Crystal Hernandez

The unitary data would be at a district level? Because data is submitted at a district level.

Yes, Student Center Funding formula is allocated at a district level.

For Multi-college district it would be meaningful to have way to drill down

Need college codes, at student-enrollment level would need college code

13 Jul 2020

• Send out Data Dictionary to Advisory Group

Action Item noted. DW Advisory Meeting notes will be documented and shared via CCC Data Services Program Public Documentation, all meeting minutes can be found at DW Advisory Meeting Notes, FY 20/21.

Mark Cohen

• Create Spreadsheet to monitor questions brought up during Advisory meetings

This is documented above.

Crystal Hernandez