2016-38: Add Data Fields to Support Multiple Measures for Assessment Placement

Problem / Issue

The Common Assessment Initiative (CAI) is requesting the addition of a series of new data field questions to the CCCApply Standard Application for the purpose of collecting aggregate data (multiple measures)in support of assessment placement for the CCC Assess program. The CCCAssess pilot program includes 40 California Community Colleges; testing with pilot cohort begins on September 20, 2016.  Implementation of these new data fields is needed as part of the Apply September 2016 release.
NOTE: This onscreen and data download change warrants a 60 day notification to colleges.  Communication will begin in mid-July and the changes will need to roll to Pilot 30 days prior to release.

Proposed Solution

This change only pertains to the CCCApply Standard Application only.  

Add a new section to the Education page called, "High School Transcript Information", which will include 7 new downloadable data field questions asking students for GPA and highest English and Math courses taken and passed, and their respective grades, at the time of application. The section should  appear below the "Last HS Attended" section only if the student meets conditional criteria. CAI is only interested - at this time - in data pertaining to "high school course and grade information". The data fields will consist of one text input field (GPA) with validation for number format (must be 0.00 - 4.00), and four "menu" fields. The questions and data fields will be added to the Download Client and will be available in the Student Profile Service, Application Rules, and the Report Center.  

User Stories

• As a college transfer counselor, I need to collect specific high school transcript information from students who have graduated from high school, or equivalent, or are still in high school, in the United States, for the purposes of assessing placement testing through the CCCAssess program (a project of the CCC Technology Center).
   
• As a college assessment placement counselor, I need to ensure "High School Transcript Information" is available in the Download Client so it can be imported to the CCC Report Center for research and analysis.
   
• As a CCC researcher, I need to be able to run reports on the "High School Transcript Information" in the CCC Report Center.
   
• As a product manager/program manager of the Common Assessment Initiative (CAI), I need to ensure the "High School Transcript Information data is available in the Student Profile Service.
   

Requirements Summary

Screenshots / Mock-Ups

A) Mock-up showing new section: High school Transcript Information with all five data fields in basic layout.

B)  Hover Help for Text Input Data Field:  Grade Point Average

C) Placement of new section: High School Transcript Information

Proposed New Specs

HS Transcript Data Specs.docx

Proposed Technical Specifications 

The following technical specifications pertain to the Standard Application only. 

1. Add new section to the Education page in the Standard Applicationn for:  "High School Transcript Information" between the Last High School Attended section and the College Education Level section IF the student meets the following conditional criteria; otherwise do not display section..
   
   
   1. Condition: Display "High School Transcript Information" section with ONLY the new question for Grade Point Average IF: 
      
      High School Education Level is one of the following:

• • • Will be enrolled in high school (or lower grade) and college at the same time, OR
    • Received high school diploma from US high school OR
    • Passed a high school equivalency test
    • Received a Certificate of California High School Proficiency;

AND

Last High School Attended <hs_attendance> is one of the following:

• • • I attended high school
    • I attended a registered homeschool organization

AND

       High School Country <hs_country> is “United States”

THEN,  display new "High School Transcript Information" section with Grade Point Average question only.

ELSE, DO NOT DISPLAY NEW SECTION or questions.

 2. Add new "Grade Poiint Average" question and Menu field to High School Transcript Information section:  "

2.  Display new downloadable data question: Grade Point Average

a. Data element name:  grade_point_average

b. Conditions: Only display the "Grade Point Average" question if the High School Transcript Information section is displayed (see conditions above). 

c. Format Type/Length:  formatted text input field _ . _ _

c. Values:  free form text input

d. Question Text: Add the following onscreen question text:

 "What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00." 
    Ensure the hyperlink is added under "unweighted high school GPA" and triggers the Help Pop-Up box, specified below.

e. Additional text:  

"If you are still in high school, enter your cumulative unweighted GPA as of the end of 11^th grade. If you have not completed 11th grade, you must enter 0.00."
 

f. Help Pop-Up Text: Add one new Help Pop-Up Text Box in the "Grade Point Average" question. There are two (2) hyperlinks that trigger this Help Pop-Up Box.

1.  Hyperlink under:  "unweighted high school GPA" in the onscreen question text;
2.  Hyperlink under:  "cumulative unweighted GPA" in the Additional text. 
3. Text for Help Pop-Up is:  

High School Transcript: Grade Point Average

You may want to refer to your high school transcript to answer this question. 

Cumulative GPA: This is the running total of your GPA that includes all of your high school coursework. 

Unweighted GPA: Typically, transcripts will show both a weighted and unweighted GPA. The unweighted GPA has a maximum value of 4.0 and does not assign extra points or “weight” to classes that are more difficult such as AP or Honors classes.

 
g. Hover Help: Add English hover help to the "Grade point Average" input text field with the following text:

"If you have completed 11th grade or higher, enter a value between 0.00 and 4.00. If you have not completed 11th grade, enter 0.00 in the text field." 

h. Field Error Validation:

Patty needs to work with Tyler on these validations.
1. Client side validation:  

• • • Must be a numeric value between 0.00 - 4.00, else error message, "You must enter a value between 0.00 and 4.00. Please try again."

2. Server validation: 

• • • Must be a numeric value between 0.00-4.00. Ensure highest number entered is 4.00.
       

i.  Page Error Validation:

Patty needs to work with Tyler on these validations.

• • Required response, else error message, "You must enter your unweighted high school GPA (grade point average). Please enter a value between 0.00 - 4.00, or enter 0.00 if you are in 10th grade or lower".
  • Must not be 0.00 if High School Education Level is not "Enrolled in high school (or lower grade) and college at the same time".

2.. Display five new downloadable data fields and require response.

1.  'What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00:   _. _ _"
   1. Data element:  grade_point_average
   2. Description:  (See attached data specs)
   3. Condition:  Always, if section appears on screen
   4. Format/Length:  Text Input Field - Numbers only  _ . _ _ 
   5. Field validation:  must be number between 0.00 and 4.00, else error message, 
   6. Page validatoin:  Required response; else error message, "You must enter your unweighted high school GPA between 0.00 and 4.00. If unsure, please estimate."
   7. Hover Help:  "Enter your high school GPA (grade point average) between 0.00 and 4.00. If you are unsure of your GPA, please estimate."

2. If the Grade Point Average question is NOT 0.00 - then always display Questin #2: Highest English Course

What was the highest English course you completed in high school?  (Additional text: If you are currently enrolled in high school, this would typically be in 11th grade or earlier.)

⎯ 12th grade advanced placement (AP) English composition or literature

⎯ 12th grade honors English composition or literature

⎯ 12th grade English composition or literature

⎯ 11th grade advanced placement (AP) English composition or literature

⎯ 11th grade honors English composition or literature

⎯ 11th grade English composition or literature

⎯ 10th grade (or lower) English (composition or literature

_  None of the Above / Don't Know

Logic: If they choose "None of the Above / Don't Know" then Do NOT show the next question #3 "What grade did you receive?" Otherwise display question #3. 

3. What grade did you receive?

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

⎯ D

P

⎯ F

⎯ NP

Display Always question #4 - "What was the highest math course you completed in high school? If you are currently enrolled in high school, this would typically be in 11th grade or earlier.

⎯ Pre-algebra or lower

⎯ Algebra 1

⎯ Geometry

⎯ Algebra 2

⎯ Trigonometry

⎯ Pre-calculus

⎯ Calculus

⎯ Statistics

⎯ Integrated Math 1

⎯ Integrated Math 2

⎯ Integrated Math 3

Integrated Math 4

None of the Above / Don't Know

Condition: If they choose "None of the Above / Don't KNow" then don't show question #5 "What grade did you receive?" otherwise DISPLAY Question 5 or question 6 and 7.
If they select a course above, show Questin 5 "What grade did you receive?" 

5. What grade did you receive?

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

-P

⎯ D

⎯ F

⎯ NP

[Branch Logic, if received D, F, or NP in highest math class taken, then go to next question #6 - otherwise Don't show question 7] If grade in #5 is "C-" or better then don't show questions 6 or 7. 

6. What was the highest math course that you passed with a C- or better in high school, this may be the same course as you reported above. If you are currently enrolled in high school,

please provide the highest course you completed in 11th grade or earlier.

⎯ Pre-algebra or lower

⎯ Algebra 1

⎯ Geometry

⎯ Algebra 2

⎯ Trigonometry

⎯ Pre-calculus

⎯ Calculus

⎯ Statistics

⎯ Integrated Math 1

⎯ Integrated Math 2

⎯ Integrated Math 3

-Integrated Math 4

7. Highest Math Passed Grade
Data Field:  highest_math_passed_grade

Question Text:  “What grade did you receive?”

⎯                 A

⎯                 A-

⎯                 B+

⎯                 B

⎯                 B-

⎯                 C+

⎯                 C

⎯                 C-

•           P

Supporting Documentation