...
Note |
---|
For the purpose of efficiency, the process outlined in this worksheet assumes that the college will be using the “Import Majors” functionality to implement the Major Category filter, as opposed to editing each Major individually in the Majors module in Admin 2.0. |
...
It is also assumed that you will be setting up and testing this implementation in the Pilot Administrator environment first, tested thoroughly, and then repeated in the Production Administrator environment, once you have verified successful end-to-end testing. For more information on testing in the Pilot vs Production environments, see Testing Your Implementation.
General Definitions & Notes
Majors Module: A series of custom data fields configured by each CCC college for use in one or more CCC web applications. The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user. From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.
...
General Definitions & Notes
Majors Module: A series of custom data fields configured by each CCC college for use in one or more CCC web applications. The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user. From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.
Major Category Data Field: A new optional data field added to the Majors table in CCCApply. The data field <major_category> is a text field and the response options - which are determined by the college - are restricted to 100 characters each. There is no limit to the number of response options that can be defined for this field by the college. The data field responses/values, are configured in the CCCApply Administrator 2.0. The data field responses/values must be setup separately for CCCApply Standard and International applications. When implemented correctly, the response options will appear in a new Major Category dropdown menu which will appear on the Enrollment page directly above the existing "Major or Program of Study" menu in the CCCApply Standard, or International, application.
Major Category Filter: The dynamic display of the custom-defined response options that will appear in the Major Category drop down menu on the Enrollment page in CCCApply Standard, or International, application. When the Major Category data field is configured, the dropdown menu appears in the student-facing application as a filter, prompting the applicants to choose a high-level major "category" before selecting a filtered major or program. Each response option that appears in the "Major Category" dropdown menu aligns to one or more majors or programs of study configured by the college.
Note | ||
---|---|---|
|
...
|
Displaying the
...
Major Category Menu in CCCApply
The Major Category data field and filter is OPTIONAL. If your college chooses to implement categories to filter or group their existing majors, such as meta majors, they should plan out their categories using this worksheet and determine which majors should align to each category in advance.
...
- IF the college adds one or more custom category names in the Category input field in the "Add Majors" modal, or by Importing Majors, THEN the "Major Category" dropdown menu will appear as a required field in the student-facing CCCApply application. The Major Category menu will appear between the Education Goal field and the Intended Major or Program of Study field on the Enrollment page.
- IF the college DOES NOT add one or more custom Categories in the Majors module for their CCCApply application, THEN the Major Category menu DOES NOT appear in the application and their list of majors will display in alphabetical order by Major Description in the Intended Major or Program of Study menu in CCCApply.
- The Major Category filter can be turned off by removing all custom categories created in the Category field for every major listed for your college in the Administrator. This will remove the Major Category menu from the student-facing CCCApply applications and the Intended Major or Program of Study menu will revert back to displaying the full list of majors and programs in alphabetical order by Major Description.
- All listings of your college majors will display in alphabetical order, including the list of custom categories (major category response options) and each filtered list of majors by category.
...
Using the Major Category Field
To implement the Major Category filter, complete this worksheet and ensure Admissions staff understand the new configuration. The following tasks will be completed in this process:
- Getting Started
- Identify Your Major Categories
- Export Your Current Majors List from the CCCApply Administrator
- Align Your Categories to Your List of Majors
- Import Your Configured Majors List
- Test Your Major Category Implementation
Getting Started
- Plan your Major Category implementation completely before you begin
Setup your Major Categories in the Pilot CCCApply Administrator 2.0
Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL
Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu
From the CCCApply homepage, select the Majors module from the modules menu bar for your college
From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
Identify and Create Your Major Categories
Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
- Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
...
From the Admin 2.0 Majors module summary table, click on the “Export Majors” button to export your current list of college majors to a CSV file. By default, the file will export as a CSV file.
Locate and open the file from your Downloads folder and Save As with a name that identifies it as the original exported list of majors from your Pilot environment for your college.
Note |
---|
Locate your CSV file in your Downloads folder and Save As a CSV file with a filename that indicates it is the original major list for your college from a specific environment. |
...
Aligning Your Custom Categories to Your Majors
Editing the Export Majors CSV File
...
- Open the exported majors .csv file on your computer using the application of your choice (Microsoft Excel is recommended).
- Edit the majors data as needed. It is assumed that your intention is to add new majors and/or edit the majors displayed in order to import them with new values for your CCCApply application(s). Use the table below as a guide.
Warning |
---|
Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application. |
...
Majors CSV File Element
...
Purpose/Format Rule
...
Header row (i.e. row 1 that reads left to right: application, code, description, etc.)
...
IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.
...
Application column (application)
...
The application column value must be in ALL CAPS and be either:
- APPLY (for CCCApply application majors), OR,
- INTERNATIONAL (for International application majors)
You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time.
...
Award Type (awardType)
...
The Award Type field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
The award type values must not contain any spaces and MUST be one of the following allowed values:
- AA_degree
- AS_degree
- AA_T
- AS_T
- Certificate
- Other
- None
The Award Type field is required in the new system. All imported majors, and majors migrated from the legacy Admin 1.0 system, must include a value in this field. If you do not have an aligned award type for one or more majors, please enter “None”.
When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”
...
Education Goals (eduGoals) (NOT APPLICABLE in this version)
Warning |
---|
The Education Goals filter is OUT OF SCOPE for the first version of the CCCApply Admin 2.0. This filter was removed from the code prior to the September 2018 release. However, the column remains in the table for future development. This column must NOT BE REMOVED from your CSV file. It must remain EMPTY in your Import Majors CSV file. |
...
Date Values (start or end columns)
...
- the majors displayed in order to import them with new values for your CCCApply application(s). Use the table below as a guide.
Warning |
---|
Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application. |
Aligning Your New Categories to Your Majors
...
CSV Column Heading | Required | Important Configuration Notes | ||||
---|---|---|---|---|---|---|
HEADER ROW | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. | ||||
Application | YES |
| ||||
Major Code | YES |
| ||||
Major Description | YES |
| ||||
Category | NO |
| ||||
TOP Code | NO |
| ||||
Program Control Number | NO |
| ||||
Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
| ||||
CIP Code | NO |
| ||||
EduGoal Education Goals (eduGoals) NOT APPLICABLE in this version) | NO | NOT USED IN THIS VERSION. The EduGoal field pertains to the Education Goal Alignment Filter implementation which is out of scope for this release.
| ||||
Start Date | YES | |||||
End Date | YES | |||||
Create Date | NO |
|
...