Review added to Proposal Status dropdown. 

CC-1705

CC-1702

CC-1714

Programs imported from the legacy system were given a Proposal Create Date of 6/27/2017 or 6/29/2017. This was the date these proposals were imported and thus "created" in COCI. This field is intended to reflect the date the program was actually locally created. 

MIS provided a copy of the Master Program file from June 2017 that contained all legacy programs and the either the date the program was initially sent from COCI to MIS or the date MIS first reflected a PCN assigned. 

This information was used to update the Proposal Create Date field in COCI 

This new feature allows College Submitters to remove documents erroneously associated to the program proposal when legacy data was imported and/or remove documents that are no longer current or duplicative. 

The previous version required College Submitters to complete this effort on the Manage page, which was challenging at best since removing documents from Active Programs required the program to be resubmitted to the CCCCO for review. 

Using the document Audit link, users can improve the data integrity of the program proposal without the additional review. 

All documents associated to the Program Proposal ID and Program Control Number are listed in the Documents table. 

The table is organized into two columns - the left displaying the document type and the right displaying the document as an active link and the date the document was uploaded/updated.

Submitters can click the Remove checkbox after verifying the document should no longer be connected to the program and are taken to a confirmation screen before the changes are finalized. 

Not all documents can be removed from this page.

Programs with control numbers assigned must include a Program Narrative and Approval Letter. If there are multiple versions of these documents, the Submitter will be able to remove all but the most recent version. If there is only a single narrative, and the Submitter wants to provide a more current version of the narrative, the Submitter will need to go into edit mode and replace the existing narrative on the manage page. 

Major page layout changes are included in this release. Increased ease of use was the major design consideration for this upgrade.

Program proposal information is displayed on three pages in COCI:

1. The Manage page where Submitters create and edit programs.
2. The Detail page where users can view the contents of a program proposal.
3. The Review page where the CCCCO Reviewer completes his/her review of the program.

With this release, program proposals are organized the same regardless of which page you are on. Program proposals are organized into 6 sections:

• Proposal Attributes
• Program Summary
• Program Details
• Units and Hours
• Associated Courses
• Comments 

Key Changes:

• Improved field level messaging is intended to better display/communicate why fields may be empty or incomplete. 
• Supporting documents are uploaded and displayed in the section of the program the document applies to rather than in a single documents table.
• Document types have been greatly simplified.
• Optional fields are visually flagged for the user. 
• Comments function added for Submitters to communicate with Reviewers or Support, as needed. 

CC-1585

CC-2059

CC-1589

CC-2009, 2010, 2011

CC-1949

CC-1957

CC-2056

The previous version presented the Submitters with the superset of fields are program related. Submitters would need to cross reference the PCAH and previously entered programs to ensure the correct fields were being completed. 

Conditionally rendered and required fields have been implemented with this version. 

The Program Award and Program Goal fields drive much of the conditionally rendered fields. The CCCTC partnered with the CCCCO to create the master conditional display outline. You can find a copy of that outline here.

1. "School" has been changed to "College"
2. Control Number field added directly to the Manage page
3. The field titled "Certificate or Diploma" has been relabeled to "Noncredit Program Type"
4. Catalog Description is now responsive to the amount of text entered so users no longer have to scroll to view the entire entry
5. CIP code has been added and is a required field.
6. The fields "Program Review Month:" and "Program Review Year" have been combined and relabeled as "Next Program Review" and the year dropdown goes through 2035
7. "Program Effective Start Date" and "Program Effective End Date" have been added as optional fields. Inputting a response in these fields is for information only - these new fields do not currently drive any system behavior. 
8. "California DAS Approval Letter" added as a standalone document upload field
9. "RSI Year" and RSI Hours" fields have been combined onto one row with dropdown selections for each
10. "C-ID Status" added as a standalone document upload field 
11. "CTE Regional Consortia Recommendation" added as a standalone document upload field field 
12. The "Justification" field has been removed and replaced with the comments functionality. Text previously entered into the justification field has been migrated to the Comments history.

The last release expanded the criteria by which Courses appear on the Add Courses table to include all Courses with control numbers, except for those in Deleted or Inactive status and Courses in Approved status regardless of whether a CCN had yet been assigned. 

Users reported Approved courses were not displaying on the table. This bug has been corrected with this release. 

Updates to Program Detail Page

Change PCN Field Label to Program Control Number (SP04)

CC-1583

CC-2137

Colleges that have their certification submitted to Academic Affairs are eligible to have modifications made to Programs with select Program Awards auto approved by the system. 

The following program types are eligible to have modifications auto approved:  

1. A.A.
2. A.S.
3. Certificate of Achievement 12 to fewer than 18
4. Certificate of Achievement 18 or greater

Modifications to Noncredit, A.A.-T and A.S.-T Programs will still be reviewed by a CCCCO Reviewer.

All new program submissions are reviewed by a CCCCO Reviewer

Auto approval for program modifications works just like auto approval for credit courses:

1. College Submitter locates the Program from the main program page and selects the "Edit" link in the Action column. 
2. Proposal is updated as needed.
3. After all updates are inputted, the Submitter scrolls to the bottom of the page and selects the "Submit" action button.
4. Field validation checks are conducted by the system
5. User is required to correct validation errors, if any. 
6. Once all field validations pass, the Program is in Approved status and the College Submitter can activate the program.