Major page layout changes are included in this release. Increased ease of use was the major design consideration for this upgrade. Course proposal information is displayed on three pages in COCI:

1. The Manage page where Submitters create and edit courses.
2. The Detail page where users can view the contents of a course proposal.
3. The Review page where the CCCCO Reviewer validates 1) the proposal aligns to the PCAH, 2) Data Element Dictionary rules for coding fields have been met and, 3) attachments contain the required information. 

With this release, course proposals are organized the same regardless of which page you are on.  The CCCCO Reviewer is presented with a course that displays the fields required and conditionally required for the submission type. This tailored view is intended to make the review process faster as Reviewers should no longer have to cross reference the PCAH or previous, similar reviews, to ensure all data elements needed are entered. 

All three pages contain the following sections:

• Proposal Attributes: Essential and quick reference information about the program, as well as contact information for the submitter and reviewer. 
• Course Summary
• Course Details
• Units and Hours

Comments function on Review Course page changed to a single comment box. 

The previous version contained a comment box against each data element on the form. Users reported it was unwieldy to enter, manage and respond to comments displayed by field. With this release, Reviewers can provide all feedback in a single, more dynamic comment field. 

The single comments box also allows for general communication between the Reviewer and the Submitter.

CC-1588

CC-2126

CC-1958

Reviewers can format comments. 

Features:

• Users are able to format comments
• Users can insert an active link in the comment

Comments are now stored in history so the Reviewer and Submitter are able to see the entire communication thread for the program. 

The comment entered becomes visible to the College Submitter and College Admin when either the "Save and Approve" or "Send to Revision" action buttons are clicked. Comments are not posted on the detail page or visible to users with read only access. 

Review added to Proposal Status dropdown. 

CC-1705

CC-1702

CC-1714

Programs imported from the legacy system were given a Proposal Create Date of 6/27/2017 or 6/29/2017. This was the date these proposals were imported and thus "created" in COCI. This field is intended to reflect the date the program was actually locally created. 

MIS provided a copy of the Master Program file from June 2017 that contained all legacy programs and the either the date the program was initially sent from COCI to MIS or the date MIS first reflected a PCN assigned. 

This information was used to update the Proposal Create Date field in COCI 

This new feature allows College Submitters to remove documents erroneously associated to the program proposal when legacy data was imported and/or remove documents that are no longer current or duplicative. 

The previous version required College Submitters to complete this effort on the Manage page, which was challenging at best since removing documents from Active Programs required the program to be resubmitted to the CCCCO for review. 

Using the document Audit link, users can improve the data integrity of the program proposal without the additional review. 

All documents associated to the Program Proposal ID and Program Control Number are listed in the Documents table. 

The table is organized into two columns - the left displaying the document type and the right displaying the document as an active link and the date the document was uploaded/updated.

Submitters can click the Remove checkbox after verifying the document should no longer be connected to the program and are taken to a confirmation screen before the changes are finalized. 

Not all documents can be removed from this page.

Programs with control numbers assigned must include a Program Narrative and Approval Letter. If there are multiple versions of these documents, the Submitter will be able to remove all but the most recent version. If there is only a single narrative, and the Submitter wants to provide a more current version of the narrative, the Submitter will need to go into edit mode and replace the existing narrative on the manage page. 

Major page layout changes are included in this release. Increased ease of use was the major design consideration for this upgrade.

Program proposal information is displayed on three pages in COCI:

1. The Manage page where Submitters create and edit programs.
2. The Detail page where users can view the contents of a program proposal.
3. The Review page where the CCCCO Reviewer completes his/her review of the program.

With this release, program proposals are organized the same regardless of which page you are on. Program proposals are organized into 6 sections:

• Proposal Attributes
• Program Summary
• Program Details
• Units and Hours
• Associated Courses
• Comments 

Key Changes:

• Improved field level messaging is intended to better display/communicate why fields may be empty or incomplete. 
• Supporting documents are uploaded and displayed in the section of the program the document applies to rather than in a single documents table.
• Document types have been greatly simplified.
• Optional fields are visually flagged for the user. 
• Comments function added for Submitters to communicate with Reviewers or Support, as needed. 

CC-1585

CC-2059

CC-1589

CC-2009, 2010, 2011

CC-1949

CC-1957

CC-2056

The previous version presented the Submitters with the superset of fields are program related. Submitters would need to cross reference the PCAH and previously entered programs to ensure the correct fields were being completed. 

Conditionally rendered and required fields have been implemented with this version. 

The Program Award and Program Goal fields drive much of the conditionally rendered fields. The CCCTC partnered with the CCCCO to create the master conditional display outline. You can find a copy of that outline here.

1. "School" has been changed to "College"
2. Control Number field added directly to the Manage page
3. The field titled "Certificate or Diploma" has been relabeled to "Noncredit Program Type"
4. Catalog Description is now responsive to the amount of text entered so users no longer have to scroll to view the entire entry
5. CIP code has been added and is a required field.
6. The fields "Program Review Month:" and "Program Review Year" have been combined and relabeled as "Next Program Review" and the year dropdown goes through 2035
7. "Program Effective Start Date" and "Program Effective End Date" have been added as optional fields. Inputting a response in these fields is for information only - these new fields do not currently drive any system behavior. 
8. "California DAS Approval Letter" added as a standalone document upload field
9. "RSI Year" and RSI Hours" fields have been combined onto one row with dropdown selections for each
10. "C-ID Status" added as a standalone document upload field 
11. "CTE Regional Consortia Recommendation" added as a standalone document upload field 
12. The "Justification" field has been removed and replaced with the comments functionality. Text previously entered into the justification field has been migrated to the Comments history.

The last release expanded the criteria by which Courses appear on the Add Courses table to include all Courses with control numbers, except for those in Deleted or Inactive status and Courses in Approved status regardless of whether a CCN had yet been assigned. 

Users reported Approved courses were not displaying on the table. This bug has been corrected with this release. 

Colleges that have their certification submitted to Academic Affairs are eligible to have modifications made to Programs with select Program Awards auto approved by the system. 

The following program types are eligible to have modifications auto approved:  

1. A.A.
2. A.S.
3. Certificate of Achievement 12 to fewer than 18
4. Certificate of Achievement 18 or greater

Modifications to Noncredit, A.A.-T and A.S.-T Programs will still be reviewed by a CCCCO Reviewer.

All new program submissions are reviewed by a CCCCO Reviewer

Auto approval for program modifications works just like auto approval for credit courses:

1. College Submitter locates the Program from the main program page and selects the "Edit" link in the Action column. 
2. Proposal is updated as needed.
3. After all updates are inputted, the Submitter scrolls to the bottom of the page and selects the "Submit" action button.
4. Field validation checks are conducted by the system
5. User is required to correct validation errors, if any. 
6. Once all field validations pass, the Program is in Approved status and the College Submitter can activate the program. 

This new feature allows College Submitters to remove documents erroneously associated to the course proposal when legacy data was imported and/or remove documents that are no longer current or duplicative. 

The previous version required College Submitters to complete this effort on the Manage page, which was challenging at best since removing documents from Active Courses required the Course to be resubmitted to the CCCCO for review. 

Using the document Audit link, users can improve the data integrity of the Course proposal without the additional review. 

All documents associated to the Course Proposal ID and Course Control Number are listed in the Documents table. 

The table is organized into two columns - the left displaying the document type and the right displaying the document as an active link and the date the document was uploaded/updated.

Submitters can click the Remove checkbox after verifying the document should no longer be connected to the Course and are taken to a confirmation screen before the changes are finalized. 

Not all documents can be removed from this page.

Courses with control numbers assigned must include Course Outline of Record and Approval Letter. If there are multiple versions of these documents, the Submitter will be able to remove all but the most recent version. If there is only a single Course Outline of Record and the Submitter wants to provide a more current version, the Submitter will need to go into edit mode and replace the existing COR on the manage page. 

Review added to Proposal Status dropdown. 

CC-1705

CC-1702

Major page layout changes are included in this release. Increased ease of use was the major design consideration for this upgrade.

Course proposal information is displayed on three pages in COCI:

1. The Manage page where Submitters create and edit courses.
2. The Detail page where users can view the contents of a course proposal.
3. The Review page where the CCCCO Reviewer completes his/her review of the course.

With this release, course proposals are organized the same regardless of which page you are on. 

All three pages contain the following sections:

• Proposal Attributes: Essential and quick reference information about the program, as well as contact information for the submitter and reviewer. 
• Course Summary
• Course Details
• Units and Hours

Key Changes:

• Improved field level messaging is intended to better display/communicate why fields may be empty or incomplete. 
• Supporting documents are uploaded and displayed in the section of the program the document applies to rather than in a single documents table.
• Document types have been greatly simplified.
• Optional fields are visually flagged for the user. 
• Comments function added for Submitters to communicate with Reviewers or Support, as needed. 
• Fields are conditionally displayed based on relational criteria. 

The previous version presented the Submitters with the superset of fields are course related. Submitters would need to cross reference the PCAH and previously entered courses to ensure the correct fields were being completed. 

Conditionally rendered and required fields have been implemented with this version. 

The Course Credit category drives most of the conditional display, but there are additional fields conditionally rendered based responses to fields other than CB04. The CCCTC partnered with the CCCCO to create the master conditional display outline. 

Titles, dropdown options and field behavior for select Course fields have been updated. 

1. "School" has been updated to "College"
2. Control Number field added directly to the Manage page
3. Course Outline of Record (COR) added as a document upload field
4. Catalog Description is now responsive to the amount of text entered so users no longer have to scroll to view the entire entry
5. "COR Effective Date" has been relabeled to "COR Effective Start Date" and "COR Effective End Date" has been added as an optional field. Inputting a response in the "COR Effective End Date" field is for information only - this new field does not currently drive any system behavior. 
6. The "District Governing Board Approval Date" dropdown goes through 2035. 
7. The field labeled "Basic Skills (CB08)" has been updated to "Course Basic Skills Status (CB08)"
8. The field labeled "SAM Priority Code (CB09)" has been updated to "Student Accountability Model (SAM) Priority Code (CB09)"
9. The field labeled "Classification (CB11)" has been updated to "Course Classification Status (CB11)"
   
10. The field labeled "Approved Special Class (CB13)" has been updated to "Educational Assistance Class Instruction (Approved Special Class) (CB13)"
11. The field labeled "Prior Transfer Level (CB21)" has been updated to "Course Prior to Transfer Level (CB21)"
12. "Minimum Course Contact Hours" and "Maximum Course Contact Hours" have been added to the Units and Hours Section for Non-Credit Courses. Hours data previously entered into the Contact and Outside of Class Hours fields has been consolidated into these two new fields. 
13. "Hours of Paid Work" and "Hours of Unpaid Work" have been added to the units and hours section.
14. The "Special Characteristics Code Descriptor" field has been marked optional - OptionalThe field labeled "Program Status (CB24)" has been updated to "Course Program Status (CB24)"
15. The "Justification" field has been removed and replaced with the comments functionality. Text previously entered into the justification field has been migrated to the Comments history.

CC-1594

CC-2078

CC-2128

CC-2131

CC-2130

CC-1959

Manage User page updated to include more information displayed to College Admins and Site Admins. 

Search Criteria have ben added to the Manage Users page to help both Admin roles more easily identify exiting users. 

The "Role" and "College" columns on the results table have been updated to display all the roles and colleges a given user is assigned to. If the user is assigned to more than one college, the College will appear as a hyper link calling visual attention to more than one association. The full listing is displayed in Edit mode. 

MIS Error table (on MIS TAB) should display most recent error returned date not initial return date

Formatting and layout changes to improve the usability of the excel export for Programs and Courses report. 

New data elements were added to the public Course Report: 

• Minimum Contact Hours
• Maximum Contact Hours
• Min Units (CB07)
• Max Units (CB06)
• Classification (CB11)
• Approved Special Class (CB13)
• Prior to College Level (CB21)
• Funding Agency (CB23)