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This worksheet provides step-by-step instructions for setting up the Major Category field and filter in the CCCApply Administrator 2.0 system for CCCApply Standard & International applications. This worksheet references user information detailed the CCCApply Administrator 2.0 User Guide /wiki/spaces/PD/pages/758546724. If your college chooses to implement this optional filter in CCCApply, this worksheet should be completed before you begin.
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- Getting Started
- Identify Your Major Categories
- Export Your Current Majors List from the CCCApply Administrator
- Align Your Categories to Your List of Majors
- Import Your Configured Majors List
- Test Your Major Category Implementation
Getting Started
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Setup your Major Categories in the Pilot CCCApply Administrator 2.0
Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL
Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu
From the CCCApply homepage, select the Majors module from the modules menu bar for your college
From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
Identify and Create Your Major Categories
Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
- Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
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Now that you’ve aligned your new categories to each major, you must ensure that all required data is configured correctly in the spreadsheet before importing your Majors file. Specifications for each required data column appears below.
| CSV Column Heading | Required | Important Configuration Notes |
|---|
| Application | YES | - The Application column identifies the CCCApply application that these majors pertain to;
- The Application data is system-generated and should not be changed.
- Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.
- Do not remove or change this column.
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| Major Code | YES | - The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.
- Adds a row to the Majors database table identifying a unique Major
- Must be formatted based on layout in the Data Dictionary
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| Major Description | YES | - The “Description” is required
- Can be edited/modified by an authorized college/district user
- Must be formatted based on layout in the Data Dictionary
- Provides a text description of the active major to the end-user
- *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications
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| Category | NO | - The “Category” column is optional. See detailed notes about adding your custom categories to this column in the section above.
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| TOP Code | NO | - The “Top Code” is an Optional field, but can be added by the college if desired.
- Top Codes should be aligned to each individual Major
- Does not appear to the end user
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| Program Control Number | NO | - The “Program Control Number” is an optional field, but can be added by the college if desired.
- Program Control Numbers should be aligned to each individual major
- Does not appear to the end user
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| Award Type | NO | - The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”. The following notes pertain to implementing this field in the new system:
- AA_degree
- AS_degree
- AA_T
- AS_T
- Certificate
- Other
- None
- The “Award Type” is an optional field, but can be added by the college, if desired.
- Aligned to each individual Major
- Does not appear to the end user
- The Award Type field is required in the new system. All imported majors, and majors migrated from the Admin 1.0 system, must include a value in this field. If you do not have an aligned award type for one or more majors, please enter “None”
- The award type values must not contain any spaces and MUST be one of the following allowed values:
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CIP Code | NO | - The “CIP Code” is an optional field, but can be added by the college, if desired.
- Aligned to each individual major
- Does not appear to the end user
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EduGoal (NOT APPLICABLE in this version) | NO | - VERY IMPORTANT: The “EduGoal” column does not pertain to this version of CCCApply BUT the data column MUST be remain in your Import Majors file and should be left BLANK in your CSV file.
- If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.
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| Create Date | NO | - VERY IMPORTANT: The “Create” column is a system generated date field that MUST remain blank when completing your CSV import file.
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| Warning |
|---|
VERY IMPORTANT: The “EduGoal” and the "Created" columns do not pertain to this version of the Majors module in Admin 2.0 - BUT the data columns MUST remain in your Import Majors file and should be left BLANK in your CSV file. |
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