Page Comparison

...

This worksheet provides step-by-step instructions for setting up the Major Category field and filter in the CCCApply Administrator 2.0 system for CCCApply Standard & International applications. This worksheet references user information detailed the CCCApply Administrator 2.0 User Guide. If your college chooses to implement this optional filter in CCCApply, this worksheet should be completed before you begin.

...

• There is no limit to the number of custom categories that can be created by the college and aligned to individual majors; however, every major should be aligned to at least one category.
  
  
• A category can be added, disassociated, imported and exported in the Majors module in the CCCApply Administrator 2.0.
  
  
• Custom categories, also known as response options to the <major_category> field, are case-sensitive and must be spelled correctly and spaced consistently, when added to individual major records through the “Add Major” modal.  If a category is accidentally misspelled, or if extra spaces are added, the system will consider it unique and will create a new category.
  
  
• If your college plans to implement the Major Category filter in both the CCCApply Standard application and the International application, you will need to set up categories for each application separately.
  
  
• The most efficient way to implement the Major Category data field and filter for your existing majors, use the Import Majors process detailed below to ensure consistency across the categories and alignment to majors.

Displaying the Optional Major Category Menu

The Major Category data field and filter is OPTIONAL. If your college chooses to implement categories to filter or group their existing majors, such as meta majors, they should plan out their categories using this worksheet and determine which majors should align to each category in advance. 

...

• Getting Started
• Identify Your Major Categories
• Export Your Current Majors List from the CCCApply Administrator
• Align Your Categories to Your List of Majors
• Import Your Configured Majors List
• Test Your Major Category Implementation
  
  

Getting Started

1. Create shared folder to capture implementation files & notes
   To document this process and ensure all changes made during this implementation process are securely stored for reference purposes, we recommend creating a shared folder somewhere on your college network to keep save copies or original export files, worksheets, screenshots, and other spreadsheets relative to this implementation.
   
   

2. Setup your Major Categories in the Pilot CCCApply Administrator 2.0

   1. Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL

   2. Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu

   3. From the CCCApply homepage, select the Majors module from the modules menu bar for your college

   4. From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
      
      

3. Identify and Create Your Major Categories

   1. Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*

      1. Category names must not be longer than 100 characters each.

      2. Category names may include multiple words, capitalization, punctuation, and spacing (such as:  Arts, Humanities, Communication & Design).

      3. Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
         

Identify Your Major Categories

1. Using the table below, define the names of your custom categories. Remember, each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*

   1. Category names must not be longer than 100 characters each.

   2. Category names may include multiple words, capitalization, punctuation, and spacing (such as:  Arts, Humanities, Communication & Design).

   3. Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
      
      

...

Export Your Current Majors List from the CCCApply Administrator

1. From the Majors module summary table, click on the “Export Majors” button to export your current list of college majors to a CSV file. By default, the file will export as a CSV file.

2. Locate and open the file from your Downloads folder and Save As with a name that identifies it as the original exported list of majors from your Pilot environment for your college. 

Align Your Categories to Your Majors

Editing the Majors CSV File

The export Export Majors function produces a .csv file and the import Import Majors function requires a .csv file in exactly the same format. It is important that you maintain the format that is exported. Unless you have experience with text editors and CSV files,  the the best way to edit your .csv file may be with a spreadsheet application such as Microsoft Excel or OpenOffice Calc.

...

1. Open the exported majors .csv file on your computer using the application of your choice (Excel or another spreadsheet program is recommended).
2. Edit the majors data as needed. It is assumed that your intention is to add new majors and/or edit the majors displayed in order to import them with new values for your CCCApply application(s). Use the table below as a guide.

The table below calls out specific information pertaining to the format of your CSV file.

Aligning Your New Categories to Your Majors

...

The screen shot below shows an example of a typical Majors Export file.  Remember to leave the "eduGoals" column empty and the "created" column empty when you import your configured majors file.

Configuring the Major Start & End Dates

IMPORTANT NOTE:  Date formats for the Majors .csv file must be in the following format: yyyy- mm-/dd/yyyy.

After configuring the Start and End dates for your custom major list, check to ensure the format of the Start and End dates columns must be re-formatted with are configured to the correct date format. To correct the format of these columns in your CSV file, highlight the columns and change the date format to “yyyy-mm-dd”“mm/dd/yyyy”.

Major Start Date

• The “Start” date is required.
• The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications.
• Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display;
(NOTE:
• Must be a valid calendar date (cannot be February 30, etc.)
  
  

...

...

...

Major End Date

• The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;
• The End Date is required, else error message.
• The major must be setup with one of the following settings:  
• Major has no end date, OR
• Major has end date
• Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user
• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)
• Cannot be before the Major Start Date, else error message else error message will display
• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields
• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply
• If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)
• Cannot be before the Major Start Date, else error message else error message will display

Configuring Required Majors Data

Now that you’ve aligned your new categories to each major, you must ensure that all required data is configured correctly in the spreadsheet before importing your Majors file.  
Specifications for each required data column appears below.

Configuring Optional Majors Data

...

...

...

Importing Your Majors CSV File

You must use a .csv file to import majors into the CCCApply Administrator. The easiest way to do this is usually to export the current majors to a .csv file and then edit the file since a header row and some configuration details are required.

The table below details the add and update functionality for majors imports (no deleting or archiving of any majors occurs upon import).

Use the following steps to import majors.:

1. Using the exact same file format, prepare your configured .csv file of majors for importing.  See Editing the Exported Majors CSV File for details.
2. Select either CCCApply or International from the Applications drop-down list.
3. From the Majors module, click Import Majors to display the Import Majors dialog box.
   

...

1. 
   Image Added
   

Image Removed

1. 
   
   
   
2. Click the Choose File button to display your computer’s file navigator.
3. Navigate and select the majors .csv file you want to import.  Ensure that, if you selected CCCApply or International in step 2 above, you select the correct application majors .csv file. After selecting your .csv file, the file name displays next to the Choose File button (see example below).
   
   Image Modified
   

...

1. 
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
2. Click the Import button to import the majors .csv file. The Import Majors dialog box closes automatically, and the Majors table displays with all rows updated and and refreshed to display your edited and new major values.

...

Test Your Major Category Implementation

Once you’ve completed your Major Category alignment and imported your Majors Import file to the Pilot (or Production) system, the changes require 30 minutes before they will appear in the student-facing CCCApply application.  

...

Environment-Specific End-to-End Testing

Remember, changes made in the Pilot Administrator will display in your Pilot Application and, if applicable, are downloaded from the Pilot Downloads server, and reports can be run on the changes in the Pilot Report Center.

...

Remember, changes made in the Pilot CCCApply Administrator will only display in your Pilot CCCApply Application and, for downloadable data fields, are only downloaded from the Pilot Downloads server. This also pertains to reporting. Pilot applications can only be run in the Pilot Report Center. 

This is an important concept to remember when setting up your major categories, configuring your required and optional major data fields, and testing the full workflow of setup (configuration), data collection, data download and data reporting in the same environment.

Log in to the Corresponding CCCApply Application URLs

The URLs shown below are templates. To see your college application, you must replace the "XXX" at the end of the URL with your college's MIS code.  To validate that you have reached your college applications, you should see your college logo in the upper left corner of the header banner. NOTE: We have no district applications, so if you are a single-college district, use your college MIS code to access your application.

...