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This worksheet provides step-by-step instructions for setting up the Major Category field and filter in the Pilot CCCApply Administrator 2.0 system for CCCApply Standard & International applications. This worksheet references user information detailed the CCCApply Administrator 2.0 User Guide. If your college chooses to implement this optional filter in for CCCApply, this worksheet should be completed before you begin.
| Warning |
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Before you implement the "Major Category" filter feature, it is highly recommended that you follow and complete this worksheet before you begin. To export a copy of this worksheet, click on the icon in the upper right header and select "Export to PDF" or "Export to Word". Once you export a copy, print it out or complete the worksheet in Microsoft Word or comparable text editor. |
| Name | |
|---|---|
College / District Name | |
MIS Code | |
College Staff Contact | |
College Staff Email |
| Note |
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For the purpose of efficiency, the process outlined in this |
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worksheet assumes that the college will be using the “Import Majors” functionality to implement the Major Category filter, as opposed to editing each |
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Major individually |
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in the Majors module in Admin 2.0. |
Pilot vs Production Environments for End-to-End Implementation
It is also assumed that you will be setting up and testing this implementation in the Pilot Administrator environment , which will need to be first, tested thoroughly, and then repeated in the Production Administrator environment, once you have verified a successful end-to-end implementationtesting. For more information on testing your in the Pilot vs Production implementationenvironments, see Testing Your Implementation.
General Notes & Definitions
Majors Module - refers to a : A series of custom data fields custom configured by and for each CCC college for use in one or more CCC web applications.. The Majors Module can be accessed by authorized college & district users by clicking on "Majors" from the CCCApply & International Application Homepages module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user. From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.
Major Category Data Field - refers to a new optional data field added to the Majors table in CCCApply. The data field <major_category> is a text field and the response options are restricted to 100 characters each. There is no limit to the number of response options that can be defined for this field by the college. When implemented, the response options appear in a new Major Category dropdown menu on the Enrollment page in CCCApply.
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- Determine your custom category names for each application and add them to the table below.
- Category names must not be longer than 100 characters.
- Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
- Category names must be consistent - any deviation from the category name or punctuation (case sensitive and spacing) will create a new category in the system.
| Category Name | Standard Application | International Application |
|---|---|---|
Category 1 | ||
Category 2 | ||
Category 3 | ||
Category 4 | ||
Category 5 | ||
Category 6 | ||
Category 7 | ||
Category 8 |
[Add more rows to the table above, if needed.]
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The table below calls out specific information pertaining to the format of your CSV file.
Majors CSV File Element | Purpose/Format Rule |
Header row (i.e. row 1 that reads left to right: application, code, description, etc.) | The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. |
Application column (application) | The application column value must be in all caps and be either:
You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time. When importing you must also be sure to |
Award Type (awardType) | The Award Type field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
AA_degree AS_degree AA_T AS_T Certificate Other None
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Education Goals (eduGoals) | There is a distinction between the Education Goal field that appears in the student-facing CCCApply Standard and International applications (on the Enrollment pages) and the Education Goal filter currently under development for CCCApply. |
Date Values (start or end columns) | IMPORTANT NOTE: |
Aligning Your New Categories to Your Majors
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The “Award Type” is an optional field, but can be added by the college, if desired.
Aligned to each individual Major
Does not appear to the end user
The Award Type field is required in the new system. All imported majors, and majors migrated from the Admin 1.0 system, must include a value in this field. If you do not have an aligned award type for one or more majors, please enter “None”
The award type values must not contain any spaces and MUST be one of the following allowed values:
- CIP Code
- The “CIP Code” is an optional field, but can be added by the college, if desired.
- Aligned to each individual major
- Does not appear to the end user
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The table below details the add and update functionality for majors imports (no deleting or archiving of any majors occurs upon import).
If you import a majors CSV file and... | ...then |
no existing major(s) values were changed but new majors are added to the .csv file | the new majors are added to the CCCApply Administrator Majors table and will appear in the CCCApply application(s) |
existing major(s) values were changed | the changed majors are updated in the CCCApply Administrator Majors table and will appear changed in the CCCApply application(s) |
existing major(s) values were changed AND new major(s) were added | the new major(s) are added and the changed majors are updated in the CCCApply Administrator Majors table and will appear in the CCCApply application(s) |
Use the following steps to import majors.
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The URLs shown below are templates. To see your college application, you must replace the "XXX" at the end of the URL with your college's MIS code. To validate that you have reached your college applications, you should see your college logo in the upper left corner of the header banner. NOTE: We have no district applications, so if you are a single-college district, use your college MIS code to access your application.
| PILOT Application | Application URL |
|---|---|
| PILOT CCCApply Standard Application | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX *Replace the XXX with your college MIS code |
| PILOT BOG Application | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX *Replace the XXX with your college MIS code. |
| PILOT International Application | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX
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Majors Sort Order
- The following Sort Order logic should be in place - The default sort order for Majors without any filters added is: alphabetical, ascending, by <major_description> (not Major code, but the description of the major (i.e., Art History 1A = description, vs. ART1A = major code.)
- Only the Major description field displays to the student in the Apply & International applications. This is what appears in the "Intended Major or Program of Study" dropdown menu that the student chooses. If no filtering is added in the Administrator, the long, flat list of majors should appear in alphabetical order to the student in the menu in the application.
- Save- User needs the ability to save so that the major is added and configurations are affiliated.
- Cancel- user needs the ability to cancel out of adding a major without any configurations being saved.