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This worksheet provides step-by-step instructions help for setting up configuring the Major Category field and filter for your majors in the CCCApply Administrator 2.0 system for CCCApply Standard & International applications. This worksheet references user information detailed the CCCApply Administrator User Guide. If your college chooses opts to implement this optional filter in CCCApply, it is recommended that worksheet be completed , we recommend using this worksheet to keep track of your categories before you begin.
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To export a copy of this worksheet, click on the icon three dots in the upper right page header and select "Export to PDF" or "Export to Word". Once you export a copy, print it out or complete the worksheet in Microsoft Word or comparable text editor. |
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College / District Name | |
MIS Code | |
College Staff Contact | |
College Staff Email |
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The recommended process below incorporates uses the “Import Majors” feature function to set up configure the Major Category filter , as opposed to editing each Major individually. |
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General Notes & Definitions
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The Majors Admin Module
A series of custom configurable data fields configured by each CCC college for use in one or more CCC web used in the CCCApply applications. The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district userstaff. From the CCCApply , or International , Administrator homepage, click on the select "Majors" link from the modules menu bar.
The Major Category Field
A new An optional data field added to the Majors table in CCCApply. The data field <major_category> data field is a text field and the response options - which are determined by the college - are restricted to 100 characters each, allowing 100 maximum characters (per category entry). There is no limit to the number of response options category entries that can be defined for this field by the college. The data field responses/values, are configured in the CCCApply Administrator 2.0. The data field responses/values must be setup separately for Just like Majors, categories must be configured separately for your CCCApply Standard and International applications (if applicable). When implemented correctly, the response options will appear your categories will display in a new Major Category dropdown menu which will appear on the Enrollment page directly above the existing "immediately preceding the Intended Major or Program of Study" menu dropdown allowing you to group your majors in a custom way in the CCCApply Standard, or International, application.
Custom categories Categories are configured in the Majors module in the CCCApply Administrator 2.0
Categories must be set up configured separately for the each CCCApply Standard and International applicationsCategories applications (if applicable).
Majors can be created and aligned to one or more Majors - manually (through the Add/Edit Major modals) or by .csv file importCategories using the Import Majors CSV file.
Categories are NOT available in the Noncredit application.
The Major Category Filter
The dynamic When implemented, the dynamic display of the your custom-defined response options that categories drop down will appear in the Major Category drop down menu on the Enrollment page in your CCCApply Standard , or International , application . When the Major Category data field is configured, the dropdown menu appears in the student-facing application as a filter, prompting the applicants to choose a high-level major "category" before selecting a filtered major or program. Each response option that appears in the "Major Category" dropdown menu aligns to one or more majors or programs of study configured by the college.
IMPORTANT NOTES
Custom categories are restricted to 100 characters each.
No limit to the number of categories that can be defined and aligned to individual majors; however, every major should be aligned to at least one category.
A category can be added, edited, disassociated, imported and exported in the Majors module in the CCCApply Administrator 2.0.
Custom categories, also known as response options to the <major_category> field, are case-sensitive and must be spelled correctly and spaced consistently.
If a category is accidentally misspelled, or if extra spaces are added, the system will consider it unique and will create a new category.
Custom categories can be added to individual major records through the “Add/Edit Major” modal or through the "Import Majors" function.
When adding custom categories manually through the "Add/Edit Major" modal - the user must click ENTER after spelling (case sensitive) the category correctly. Multiple categories can be added to the same Major, but the ENTER button must be clicked after each Category is entered.
If your college plans to implement the Major Category filter in both the CCCApply Standard application and the International application, you will need to set up categories for each application separately.
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Adding Categories Individually Using the "Add/Edit Major" Screen
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(if applicable). The filter is enabled when the first category is configured and added to a Major. The filter prompts the applicant to choose a group or higher-level category before selecting a major or program. Each major may be assigned to one or more category. Any major that is not assigned to a category will appear alphabetically in an All Majors category.
The default sort order for Majors without any filters added is: alphabetical, ascending, by <major_description> (not Major code, but the description of the major (i.e., Art History 1A = description, vs. ART1A = major code.)
Only the Major description field displays to the student in the Apply & International applications. This is what appears in the "Intended Major or Program of Study" dropdown menu that the student chooses. If no filtering is added in the Administrator, the long, flat list of majors should appear in alphabetical order to the student in the menu in the application.
IMPORTANT NOTES
Custom categories are restricted to 100 characters each.
No limit to the number of categories that can be defined and aligned to individual majors; however, every major should be aligned to at least one category.
A category can be added, edited, disassociated, imported and exported in the Majors module in the CCCApply Administrator.
Categories, also known as response options/values to the <major_category> field, are case-sensitive and must be spelled correctly and spaced consistently.
If a category is accidentally misspelled or if extra spaces are added, the system will consider it a separate and unique category and add it to the list of categories.
Categories may be added manually to a major via the “Add/Edit Major” modal; however we strongly recommend using the "Import Majors" process described in the sections below.
If adding categories manually in the "Add/Edit Major" modal, you
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MUST HIT ENTER after
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adding each (case sensitive) category.
The Major Category filter must be configured separately in each CCCApply application.
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If a category is accidentally misspelled , or if extra spaces are addedincluded, the system will consider it a separate and unique category. The The most efficient way to set up the Major Category Filter for your existing majors is to use the Import Majors process detailed below to ensure consistency across the categories and alignment to majors. |
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Configuring the Major Category
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Filter
The Major Category data field and filter is OPTIONAL. If your college chooses to implement categories to filter or group their existing majors, such as meta majors, they should plan out their categories using this worksheet and determine which majors should align to each category in advance.
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It is critical that your plan out and align your custom categories completely before you begin setting up your meta majors or other categories. If ONE category is created and added to a major record in the Major module, this will trigger the display of the Major Category dropdown menu on the student-facing application. If the setup is not thorough, this could prevent a student from submitting their application. |
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Therefore, if the college does not want to filter or group their existing majors by category type, they should not setup categories in the Majors module in the CCCApply Administrator 2.0.
IF the college adds one or more custom category names in the Category input field in the "Add Majors" modal, or by Importing Majors, THEN the "Major Category" dropdown menu will appear as a required field in the student-facing CCCApply application. The Major Category menu will appear between the Education Goal field and the Intended Major or Program of Study field on the Enrollment page.
IF the college DOES NOT add one or more custom Categories in the Majors module for their CCCApply application, THEN the Major Category menu DOES NOT appear in the application and their list of majors will display in alphabetical order by Major Description in the Intended Major or Program of Study menu in CCCApply.
The Major Category filter can be turned off by removing all custom categories created in the Category field for every major listed for your college in the Administrator. This will remove the Major Category menu from the student-facing CCCApply applications and the Intended Major or Program of Study menu will revert back to displaying the full list of majors and programs in alphabetical order by Major Description.
All listings of your college majors will display in alphabetical order, including the list of custom categories (major category response options) and each filtered list of majors by category.
Using the Major Category Filter
To implement the Major Category filter, complete this worksheet and ensure Admissions staff understand the new configuration. The following tasks will be completed in this process:
Getting Started
Identify Your Major Categories
Export Your Current Majors List from the CCCApply Administrator
Align Your Categories to Your List of Majors
Import Your Configured Majors List
Test Your Major Category Implementation
Getting Started
Plan your Major Category implementation completely before you begin;
Setup your Major Categories in the Pilot CCCApply Administrator 2.0
Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL
Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu
From the CCCApply homepage, select the Majors module from the modules menu bar for your college
From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
Identify and Create Your Major Categories
Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
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Getting Started
Plan your implementation before you begin. Use this or some other worksheet to track your category names.
Set up in the Pilot environment first and test.
Navigate to your Pilot CCCApply Administrator system using your new college/district URL
Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu
From the CCCApply homepage, select the Majors module from the modules menu bar for your college
From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
Configure your categories.
Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
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Reminder: The instructions in this worksheet assumes you will setup all categories at one time using the "Import Majors" method. If any categories are added or edited individually, by adding or editing an individual major in the "Add/Edit Major" modal, you must spell, space and punctuate each category correctly and you must hit "Enter" after each individual category is entered into the "Category" input menu. |
Identify Your Major Categories
Using the table below, define the names of your custom categories. Remember, each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
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Category names must not be longer than 100 characters each.
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Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
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Category Name - Standard Application
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Category Name - International Application
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Category 1
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Category 2
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Category 3
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Category 4
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Category 5
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Category 6
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Category 7
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Category 8
[Add more rows to the table above, if needed.]
Export Your Current Majors List from the CCCApply Administrator
From the Admin 2.0 Majors module summary table, click on the “Export Majors” button to export your current list of college majors to a CSV file. By default, the file will export as a CSV file.
Locate and open the file from your Downloads folder and Save As with a name that identifies it as the original exported list of majors from your Pilot environment for your college.
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Locate your CSV file in your Downloads folder and Save As a CSV file with a filename that indicates it is the original major list for your college from a specific environment. |
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Export Your Current Majors List
From the Majors summary page, click the “Export Majors” button to download your current list of majors. By default the file will export as a CSV file.
Locate and open the CSV file from your Downloads folder and Save As with a name that identifies it as the original export file from your Pilot environment for your college.
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Locate your CSV file in your Downloads folder and Save As a CSV file with a filename that indicates it is the original major list for your college from a specific environment. |
Identify Your Major Categories
Using the table below, define the names of your custom categories. Remember, each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
Category Name - Standard Application | Category Name - International Application | |
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Category 1 | ||
Category 2 | ||
Category 3 | ||
Category 4 | ||
Category 5 | ||
Category 6 | ||
Category 7 | ||
Category 8 |
[Add more rows to the table above, if needed.]
Align Your Categories & Majors
Editing the Export Majors CSV File
The Admin 2.0 Export Majors function produces a .csv file and the Admin 2.0 Import Majors function requires exports a .csv file of your existing majors. This file will be edited with your categories and imported back in exactly the same format.
It is important that you maintain the Admin 2.0 format that is exported. Unless you have experience with text editors and CSV files, the best way to edit your .csv file may be with a spreadsheet application such as Microsoft Excel or OpenOffice Calc. (NOTE: The CCCApply Support team recommends
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Note: We recommend using Microsoft Excel for configuring your CCCApply Export/Import files |
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in the Administrator. |
However, these applications may have default date settings in place that will may need to be reset when before configuring your file for Import, so please . Please be prepared to reformat your dates across Admin 2.0 in the mm/dd/yyyy format. Remember to save your file in CSV format when you are finished editing it.
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Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application. |
Aligning Your New Categories to Your Majors
Now that your categories are identified and you’ve exported your current list of Majorsdefined and your majors have been exported, your export spreadsheet file now becomes your working spreadsheet to align your categories to each major and configure any other required or optional data to be imported to your Majors table.
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IMPORTANT: When aligning multiple categories to a single major, in the "category" column in your configuration file, separate each correctly spelled and punctuated category names by a comma WITH NO SPACES IN BETWEEN. For example, if your categories are:
These four categories should be listed like this in the category column: "Mathematics,Science,Art,Communication & Design" (no spaces between each category name). |
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The screen shot below shows an example of a typical Majors Export file. Remember to leave the "eduGoals" column empty and the "created" column empty when you import your configured majors file.
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Configuring the Major Start & End Dates
IMPORTANT NOTE: Date formats for the Majors .csv file must be in the following format: mm/dd/yyyy.
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CSV Column Heading | Required | Important Configuration Notes | ||||
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HEADER ROW | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. | ||||
Application | YES |
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Major Code | YES |
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Major Description | YES |
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Category | NO |
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TOP Code | NO |
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Program Control Number | NO |
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Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 CCCApply Administrator system. The following notes pertain to implementing this field in the new system:
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CIP Code | NO |
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Education Goals (eduGoals) NOT APPLICABLE in this version | NO |
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Start Date | YES | |||||
End Date | YES | |||||
Create Date | NO |
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VERY IMPORTANT: The “EduGoal” and the "Created" columns do not pertain to are NOT USED in this version of the Majors module in Admin 2.0 - BUT the CCCApply; however both data columns MUST remain REMAIN BLANK in your Import Majors file and should be left BLANK in your CSV file. |
Importing Your Majors CSV File
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IMPORTANT: Administrator Changes Take 30 Minutes to Appear in Applications |
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