| Table of Contents | ||
|---|---|---|
|
What is the CCCApply Administrator?
The CCCApply Administrator is the integrated, back-end admin configuration tool for the CCCApply Standard Application, CCCApply International Application, and the CC Promise Grant (BOG) Application. The current version of this system has been in production since 2012 and used by 110 CCCApply colleges.
This tool is required for maintaining custom, college-specific Terms, Majors, Rules & Messages, Supplemental Questions and other required and optional configuration settings integrated with the CCCApply applications.
What is the new CCCApply Administrator 2.0?
The new CCCApply Administrator 2.0 is primarily an application upgrade to the existing CCCApply Administrator (Admin 1.0), with a new look & feel and enhanced user navigation across all three integrated CCCApply applications (Standard, Promise Grant (BOG), and International). The technology has been upgraded from a PHP-based application to a java-based, spring boot platform, with a React user interface, which has allowed us to fix many of the bugs and issues that exist in our current administrator tool and implement one or two new features. Additional enhancements and new features and services are planned for future releases. toc
| Info |
|---|
| For more information on the CCCApply Administrator, please see, "What's the Difference Between the New Administrators?" |
What are the changes between Admin 1.0 and the new 2.0?
The biggest change from Admin1 to the new 2.0 version is that it is no longer a stand-alone admin application.
CCCApply Administrator 2.0 is now an integrated application to the new CCC Administrator (known internally as CAP), the new, central “core administrator platform” system, providing SSO-based authentication, User management, and application access via a single point-of-entry for all college users to all CCCTC secure admin applications.
In addition, User management is now configured in the new core administrator platform, including roles, permissions, and user account creation.
...
Pilot Migration & Implementation
...
Let's break the features down like this: 1) Which features have not changed and function exactly the same in the new Administrator 2.0?, and 2) What features are new or have changed in the new Administrator 2.0 system?
Which features
...
and functionality are exactly the same in the new CCCApply Administrator 2.0?
As outlined above, the majority of the feature modules, services, utilities, and user experience will be exactly the same in the new CCCApply Administrator 2.0 upgrade. This includes the back-end database structure and all the admin data fields, the APIs, and for the most part, the user interface behaves very similar to what you are used to today in Admin 1.0. The Administrator will still integrate with the CCCApply applications (CCCApply Standard, International and the CC Promise Grant (BOG) applications) and authorized college staff will continue to configure your custom, college-specific data settings within this tool. This integration between the CCCApply Administrator and the student-facing CCCApply applications will continue to be managed, and kept up-to-date, in order for students to submit their CCCApply admissions- and financial aid applications to your college.
...
The Major Category Filter
Many colleges have requested the ability to branch the display of their Majors in CCCApply as “Meta-majors” - which are collections of academic majors that have related courses, programs, degrees, and certificates. The intent of using Meta-majors is to help the student choose a degree or program of study based on their interests, knowledge, skills, and abilities.
The Major Category filter allows will allow colleges to create define one or more custom category values and align custom categories to their list of Majors or Programs of Study. Categories each major to the categories. Categories are created in the Add or /Edit Major modal , or can be imported in the Majors module in the CCCApply or International administrator applications. Categories can also be added in bulk using the Import Majors function in the Majors module.
| Note |
|---|
Important: This new filter is optional. Colleges do not have to implement the Major Category filter. |
To implement this new filter to display in the student-facing applications, a new data field was added to the Majors database table: <major_category>. The new data field will function similarly to the way supplemental questions work, allowing colleges to define the values for the create one or more category values that can then be used to sort or group whereby the implementation of the category fields triggers the display of new or existing majors in a new "Major Category" dropdown menu on the Enrollment page of the student-facing application. Many colleges have requested the ability to display their Majors offerings in CCCApply as “Meta-majors” - which are collections of academic majors that have related courses, programs, degrees, and certificates. The intent of using Meta-majors is to help the student choose a degree or program of study based on their interests, knowledge, skills, and abilities. The Major Category filter will enable the colleges to create these custom Meta-major categories.CCCApply Standard or International applications. If the college does not implement the new category filter - meaning, they do not add one or more categories (values) to the major category field - the Major Category dropdown will not appear in the application and the college's list of majors will display in alphabetical order in the existing "Intended Major or Program of Study" menu on the Enrollment page of the applications.
Note: Categories must be setup separately for the Standard and International applications.
The Ed Goal Alignment Filter
...
Features Moved to the CCC Administrator
What is the CCCApply Administrator?
The CCCApply Administrator is the back-end admin configuration tool for (Standard, International, and CC Promise Grant/BOG), and the current version - known as Admin1 - has been in production since 2012 and used by all 109 CCCApply colleges.
This tool is integral for maintaining custom college Terms, Majors, custom Email Rules & Messages, Supplemental Questions and other required and optional settings integrated with the CCCApply applicationsA significant change to the new CCCApply Administrator 2.0 upgrade is the removal of user and access management from inside the tool to the new CCC Administrator system in order to share that system administration, including user roles, permissions and other identity management - as well as single sign-on authentication to and with all current and future CCCTC admin applications.
The following functionality has moved from the CCCApply Administrator to the core “CCC Administrator” platform. College users will be required to work with CCCTC College Support Services on implementation of these relocated features to ensure a successful roll-out and user acceptance testing.
Getting to the Administrators
New College-Specific URLs: With the release of the new CCC Administrator system, the CCCApply Administrator 2.0 is no longer a stand-alone application with a direct URL. Each college (or district) will be given a new, custom URL that will replace their current Admin 1.0 link that will login staff users to the CCC Administrator system first. The new central system will authenticate the user via SSO and will drop them onto the new CCC Administrator landing page. There is no longer a direct link to the CCCApply Administrator 2.0 tool.
Note PILOT IMPLEMENTATION SUPPORT: Colleges will be contacted by CCCTC College Support Services between June 28 - July 9 to schedule an implementation and support session. A comprehensive Pilot Implementation Plan, including a one-on-one Pilot migration support session to be scheduled at the college's convenience, follow-up calls and online training sessions, live and recorded webinars, and written documentation will be provided to each college during the Pilot preview period. For more information, or to schedule your one-on-one implementation and support session, please contact College Support Services at staffsupportccctc@openccc.zendesk.com.
- New Landing Page: Using your new college-specific URLs for the Pilot and Production Administrators, college staff users will authenticate (login) to the CCC Administrator “landing page” using their existing Admin 1.0 user account. From there, users will select the administrator tool they want to manage via the "Applications" menu on the new homepage.
- New “Applications” Launch Menu: To access the CCCApply Administrator 2.0 (or other integrated administrator tools), users will select the “CCCApply Administrator” option from the “Applications" menu on the homepage.
User Management
- ALL USERS must have a Basic User Account in order to authenticate into the new CCCApply Administrator 2.0.
- ALL USER ACCOUNTS for the CCCApply Administrator 2.0 and the CCC Report Center will now be created and managed in the “User Manager” system in the CCC Administrator.
- ALL EXISTING USER ACCOUNTS for the Admin 1.0 and the CCC Report Center systems will be migrated over to the new 2.0 system for access to the Pilot and Production Administrators.
- ALL USERS will have "Basic User" permissions for the initial Pilot launch of the new CCCApply Administrator 2.0. This basic user authorization will allow users to login (authentication) to the CCC Administrator tool, and from there can launch and access the administrator applications they are currently authorized to access.
- All existing college and district user accounts will be validated by an authorized CCCTC College Support Services technician during the Pilot Implementation process. College Support Services will schedule one-on-one calls (online sessions) with a designated college or district representative during the weeks of July 2 - July 22, 2018.
- The purpose of the Pilot Implementation and support session is to ensure that each college completes implementation and user acceptance testing (UAT) to verify each user account is valid and tested prior to production release. To schedule your Pilot Implementation session, please contact CCCTC College Support Services today!
Launching Applications (CCCApply Administrator 2.0, Canvas Web App, and future integrations)
- All integrated CCCTC admin applications will now launch from the “Applications” menu in the core CCC Administrator in order to leverage single sign-on authentication via one single point-of-entry.
- In this first release, the CCCApply Administrator 2.0 and the Canvas Web App administrator tools are the only administrators accessible from the CCC Administrator. As more CCCTC admin applications are developed and integrated with CAP, they will launch from this core system AND leverage the same SSO, authorizations, and System Administrator (to define their own application-specific roles and permissions).