...
| # | Activity | Task Description | Target Date(s) |
|---|---|---|---|
| Review communication email about college migration & implementation | Each college receives a migration & implementation email which outlines the specific details of their current (legacy) Administrator account and the technical requirements for migration. | ||
| Complete Google Form to Schedule Support Session | |||
| Review and confirm sso proxy integration | Ensure college or district IdP has been integrated with the CCC SSO Proxy. Document any issues or support needs. | ||
| Capture and confirm validity of college or district URL to Admin 1.0 for legacy reference documentation (through Proxy) | Ensure college user can navigate to Admin 1.0 production environment. Capture URL for reference documentation. | ||
| Confirm validity of college or district URL to Production CCC Report Center for reference docs | Ensure college user can navigate to CCC Report Center production environment. Capture URL for reference documentation. | ||
| Review current list of college & district Users in Admin 1.0 Production & Pilot | Review the list of users with the college or district representative to ensure Users are current (remove old users, update/edit any changes) | ||
| Validate Admin 1.0 Production data is setup through spring 2019 (Terms) | Login to Admin 1.0 production environment and navigate to Terms module. Confirm college terms are setup correctly through Spring 2019 or beyond. | ||
| Validate Admin 1.0 Production majors, rules, and supp questions are setup through Spr 2019 | Navigate to the other modules to confirm accurate and current data exists through Spring 2019. | ||
| Validate all other Applications in Admin 1.0 Production | If the college has adopted the International Application, validate access, user account(s), and confirm/validateTerms are setup through Spring 2019 |
...
| or beyond. Review other modules and validate data accuracy. | |||
| Validate CC Promise Grant access in Admin 1.0 production | If the college has adopted the CC Promise Grant (BOG), validate access, user account(s), and all data is accurate and current. |
Pilot Migration Tasks in Admin 2.0
| # | Activity | Task Description | Target Date(s) |
|---|---|---|---|
| Review Pilot User accounts with college | Clean up list of current Pilot user accounts and clean up (add/edit/delete) as needed. | ||
| Login to the new PILOT CCC Administrator tool using new custom URL for college or district. | Each college will have new custom URLs for the Pilot and Production CCC Administrators. This is the new - based on your college or district IdP - for the CCCApply Pilot Administrator: *Note: The new URL will land the user in the new CCC Administrator. For there the user will select and launch the project Administrator in which they are authorized to manage. | ||
| Login to the CCC Report Center with existing URL through SSO Proxy | Each college will have a new custom URL - based on your college or district IdP - for the CCCApply Pilot Administrator: *Note: The new URL will land the user in the new CCC Administrator (CAP). For there the user will select and launch the project Administrator in which they are authorized to manage. | ||
| NOTE: Colleges should continue to use their existing CCC Report Center link, provided to them during adoption. There is no change to the CCC Report Center in this release cycle. | |||
| Confirm User Account Authorizations | Ensure your legacy CCCApply Administrator user account allows you to login to the new CCC Administrator (authentication) and you can launch and manage the specific applications you are authorized to access (authorization) for your college or district. | ||
| For Users with "Manage User" Role | Ensure your user account allows you to access the System Administrator link in the "Applications" menu in the new CCC Administrator (CAP). From "System Administrator" link, you should see sub-menu for "User Manager". | ||
| Ensure your "Manage User" account allows you to navigate to the User Summary table in the System Administrator and see all the authorized users setup for your college or district (depending on your "Manage User" permissions). | ||
| Ensure your "Manage User" account allows you to add a new user from the User Summary page by clicking on the Add User button. Ensure your "Manage User" account allows you to select a user from the User Summary table and either "edit" that user account or "delete" the user account. | ||
| Launch CCCApply Administrator | Ensure your user account allows you to select "CCCApply Administrator" from the "Applications" menu in the new CCC Administrator (CAP). This will launch the CCCApply Administrator and the specific application you are authorized to access in a new tab or window (depending on your browser). | ||
| Confirm Application(s) Authorizations | Ensure your user account allows you to access the individual CCCApply application(s) you are authorized to manage in the new CCCApply Administrator. | ||
| Multi-College District Users | If you are authorized as a "District User" - you have permission to view and manage all the colleges in your District. District users are authorized in the back-end by MIS code. District Users will have access to all the colleges in their District from the "College Menu" navigation bar that appears directly under the screen header. When managing your district's information in the Administrator, you can move between colleges by selecting a college from the College Menu. | ||
| Select CCCApply Application & Review Terms | If you are authorized to access the CCCApply Standard or International application(s), navigate to the "Terms" module and review the terms that have been migrated over from the legacy system. Confirm that the Terms information is correct. Make any needed changes to your college Terms. | ||
| Review & confirm Majors | Navigate to the "Majors" module and review the majors that have been migrated over from the legacy system. Confirm that the | ||
| Review & confirm Rules & Messages | |||
| Review & confirm Supplemental Questions | |||
| College Information: Review & confirm contact information and data settings | From the CCCApply Administrator header, select Colleges & Districts > College Information, from the dropdown menu. Click the "Edit" button. Ensure all College Information fields are populated correctly. Ensure the Admissions Office Contact, Phone, and Email fields are populated with the contact person information that should appear on the Confirmation pages for the Standard, BOG, and/or International application submission. | ||
| District Information: Review & confirm data settings | From the header, select Colleges & Districts > District Information from the dropdown menu. Click the "Edit" button. | ||
| Select CC Promise Grant (BOG) Application: Review & confirm data settings | If you have CC Promise Grant (BOG) application authority, navigate to the Applications menu and select "CC Promise Grant" from the APPLICATIONS menu. Navigate to the Rules | ||
| Select International Application: Review & confirm data settings | English Proficiency | ||
...