Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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Anchor new-fields new-fields
New Data Fields
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The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture FieldAnchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
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A new configurable redirect URL feature is under-development that upon submission of a Standard or International application opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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If you identify a bug in the OpenCCC Account system, or any of the OpenCCCApply admissions applications, we now have a designated OpenCCCApply College Support email and issue tracking system to capture these issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email cccapply@openccc.zendesk.com during business hours on Monday - Friday, 8:00am - 4:00pm PST. |
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Anchor hover-help hover-help
Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
| Step | Question | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
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Add Missing Validation for High School Completion Date #2Anchor HS-completion2 HS-completion2
If a student chooses the following option from the College Enrollment Status drop down box, “First time student in college (after leaving high school)”, there are 4 options in the High School Education Level drop down menu that should trigger the High School Completion Date field to be required.
Those 4 options are:
• Received high school diploma from U.S. school
• Passed the GED, or received a High School Certificate of Equivalency
• Received a Certificate of California High School Proficiency
• Received a diploma/certificate of graduation from a Foreign school
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The session timeout message that displays after a certain period of inactivity for the Account Creation, OpenCCCApply Standard, and BOG Fee Waiver questions applications has been refactored re-factored to work correctly with the following screen reader/OS:web browser combinations:
- JAWS/Windows: IE 11, Firefox, and Chrome
- VoiceOver/OS X: Safari, Firefox, and Chrome
When the sessioni session timeout warning pop-up box displays, clicking the "Yes, Keep Me Signed In" button functions correctly to keep your the session alive.
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Fix Error Message for the Under Age 13 Restriction in OpenCCC Account CreationAnchor Under-13 Under-13
Per federal privacy laws (COPPA) it is unlawful for persons under the age of 13 to create an online account and submit/provide personal information online. The OpenCCC Account creation is set up to prevent applicants under age 13 to create from creating an account, but the existing error message is ambiguous, and according to one college "opens the door for dishonesty by the applicant to get past the question and continue on.. The ..the language of the error message should be revised for clarity and should cite federal privacy legislation." No change to the validation itself was made, however the error message itself was revised to the following: "We found some problems with the information you submitted: Federal privacy laws restrict applicants age 13 years and younger from creating an online account and applying to college using an online application. Please contact the college Admissions & Records office for assistance."
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In an effort to support the CCC Help Desk with OpenCCC Account account recovery, development is underway to implement a system auto-generated confirmation email for each new OpenCCC Accountaccount created. The email will be sent to the email address provided during the account creation process and will confirm confirms the student's CCCID (California Community College Identification Number) and provides links to the CCC Help Desk for account recovery. This new feature will be implemented as soon as after it passes final accessibility review. *Note: This email is designed to confirm OpenCCC Account creation only, and is will not intended to confirm any submitted applications. |
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Development on the The International Application has been on development hiatus since August 2014; however several any changes made in this Release affected that apply to all applications and were also made to the International application. Those changes include:
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International Application Development Resumes Development work on the International Application has resumed and colleges are invited to participate in defining the remaining business requirements necessary needed to complete release the application necessary to complete a first iteration in the late-April / May time frame. The remaining development requirements and subsequent testing will follow the Agile development process, which means that progress happens through an ongoing series of 3 week development "sprints". During each sprint the development team works on specific tasks and requirements and at the end of the sprint, the team presents their results for feedback to the pilot colleges. This means that ongoing smaller changes and resets can be made to refine the application so that it meets the requirements and accessibility standards by the end of the process. The testing process will follow the Agile methodology of: development sprint, test, undo or revise, and preview to colleges. Testing will require assistance from the pilot colleges. For more information about the pilot, please contact Patty Donohue, Project Manager, donohuepa@cccnext.net. |
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To better support Colleges Live on the OpenCCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the OpenCCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Steering Committee Change Requests
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