Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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Anchor new-fields new-fields
New Data Fields
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New optional downloadable data fields have been added to the Apply (standard)Standard, BOG, and International applications. These new fields are the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files or not; by adding the field namesupdating the addition of these fields will not affect existing download files. For information on adding fields to your Download files, visit the new Online User Guides or follow the links to the technical release notes and instructions included below. The download client transfer jar file will also need to be updated.
IP Address Capture FieldAnchor capture-ip capture-ip
The IP Address data field is captured through an updated web service that stores the fields in the Standard, BOG, or International applications submitted applications tables. This field is optional and will not be visible on the applications to the applicant. The Privacy Policy has been amended with approved language by the CCCCO to disclose that the CCCTC will be collecting the user's ip IP address upon submission of their application (after giving consent). The <ip_address> field is now available in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
The Standard, BOG, and International applications have been enhanced to capture hidden tracking fields for colleges that want to track enrollment campaigns for research purposes. Up to three unique URL key/value pairs can be integrated into each application via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x" value is stored in the submitted_applications database and downloaded through your job and format XML files. The Application data dictionaries and the Download client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide.
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A new configurable redirect URL feature is under-development that, upon submission of a Standard or International application, opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Anchor Bugs Bugs
Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
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International Application Development Resumes Development work on the International Application has resumed and colleges are invited to participate in defining the remaining business requirements necessary to complete the application necessary to complete a first iteration in the late-April / May timeframetime frame. The remaining development and testing will follow the Agile development process, which means that progress happens through an ongoing series of 3 week development "sprints". During each sprint the development team works on specific tasks and requirements and at the end of the sprint, the team presents their results for feedback to the pilot colleges. This means that ongoing smaller changes and resets can be made to refine the application so that it meets the requirements and accessibility standards by the end of the process. The testing process will follow the Agile methodology of: development sprint, test, undo or revise, and preview to colleges. Testing will require assistance from the pilot colleges. For more information about the pilot, please contact Patty Donohue, Project Manager, donohuepa@cccnext.net. |
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The logic around the Session Time-Out functionality has been enhanced to ensure that students using a screen reader for the OpenCCC Account creation and the OpenCCCApply applications have a clear understanding of when the Session Time-Out has begun and can very easily continue in their session or opt to sign out.
Ease of Use in the School Finder Tool with Screen Readers
New development was implemented to enhance the use of the High School and College School Finder tool to ensure the student has a seamless experience if using a screen reader.
Navigation Tab Indicators (Green Check Marks) in the Standard, BOG and International applications are now consistently picked up and read by screen readers.
New Hover Help Implemented to Help with Easability for Accessibility Purposes
We implemented the following hover help changes for students using screenreadersscreen readers:
- Revised hover help messages were added to the College/University and High School/Homeschool School Finder tools to provide clarity and ease-of-use.
- Hover help messages were added in the “Needs & Interest Page"
- The Financial Assistance hover help was enhanced to ensure instructions are clear and easily understood to users utilizing a screenreaderscreen reader.
New logic was introduced for Error Validation Pop-Up Readability with Screen Readers
Screen readers now read all error validations and help pop-ups that appear during the application.
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To better support Colleges Live on the OpenCCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the OpenCCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Anchor change-requests change-requests
Steering Committee Change Requests
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| CR Status | DESCRIPTION | RELEASE DATE | TYPE |
| Approved | 2014-06: Restrict Concurrent Enrollment Status for Applicants Over Age 22 | MARCH 2015 | Error Validation |
| Approved | 2014-06: Remove HS Completion Date Fields for Concurrent HS/College Enrollment & HS Ed Levels | MARCH 2015 | Error Validation |
| Approved | 2014-40: OpenCCC Message to Student About UnSubmitted In-progress Application | Under-development | System-generated |
| Deferred* | 2014-48 Residency Issue with DACA Worker Status - Xap | Work-around | Supplemental Question |
| Approved | 2014-52: Enrollment Campaign Tracking | MARCH | New Data Field |
| Deferred - uPortal | 2014-53: Auto-population for Standard App / uPortal | Under-development | |
| Approved | 2014-56: Capture IP Address on Submitted Applications | MARCH | New Data Field |
| Approved | 2014-60: Revise Error Message Language: Under 13 Age Restriction | MARCH | Text / Language |
| Approved | 2014-62: Add CapTel Field for Hearing Impaired - Disability Compliance | Under-development | New Data Field |
| Approved | 2014-64: Create New App-LookUp Look Up Report for DOB | 12/5/2014 | |
| Approved | 2014-65: Revise Error Checking in Date Stay Begin in CA | MARCH | Error Validation |
| Deferred - uPortal | 2014-67: Add Social Media Connections to OpenCCC Account Creation | ||
| Approved | 2014-71: Foster Youth Error in Area B Logic Not Ending | MARCH | Logic |
| Deferred - uPortal | 2014-74: Add Link Between OpenCCC and My Applications | ||
| Approved | 2014-75: CCCID On The My Applications Page (Header Upper Right Next to Student Name) | Under-development | |
| Approved | 2014-77: Spanish Hover Help Missing from OpenCCC Account Creation | MARCH | Text / Language |
| Approved | 2014-78: Add Currency Formatter to BOG App Download Format | Under-development | Downloads |
| Approved | 2014-79: Add validation for High School Completion Date field | MARCH | Error Validation |
| Approved | 2015-01: OpenCCC Account Creation Confirmation Email | Under-development | System-generated |
| Deferred | 2015-02: Create a Compliant Paper Application | May 2015 | Text / Language |
| Approved | 2015-03: Submitted Application Confirmation Email | Under-development | System-generated |
| Approved | 2015-04: Add System Requirements & Support Browsers Info to Accessibility Page | Under-development | Text / Language |
| NEW | 2015-05: Add AS-T and AA-T to the Award Types Field | ||
| NEW | 2015-06: Revise Foster Youth Language in Apply per MIS/Legislature | ||
| NEW | 2014-76: Add Alternate (Preferred) Name Field to OpenCCC Account for Transgender | ||
| NEW | 2014-80: Add Transgender to Gender Field | ||
| NEW | 2014-81: Develop Generic Financial Aid Online Application | ||
| Approved | Custom Re-direct URL After Submission | ||
| NEW | Add "No First Name" to DD, FS,field available in the Rules section of the Administrator | ||
| NEW | Add language to the Alien Reg field to include USCIS as interchangeable | ||
| NEW | Ask Steering - How are single-name students (Cher, Madonna) handled relative to MIS reporting? |
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