Development Summary

Release date:  03-27-2015

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Contents Contents

Contents

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Steering Committee Change Requests

 

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standard standard

Standard Application
 

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new-fields new-fields

New Data Fields

New optional downloadable data fields have been added to the Apply (standard), BOG, and International applications. These new fields are the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files or not; the addition of these fields will not affect your existing download files. For information on adding fields to your Download files,  by following the links to the technical release notes and instructions.  The download client transfer jar file will also need to be updated.
  

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capture-ip capture-ip

IP Address Capture Field

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campaign-fields campaign-fields

Enrollment Campaign Tracking Field 

The Standard, BOG, and International applications have been updated to capture hidden tracking fields for colleges that want to track enrollment campaigns for research purposes. Up to three different URL key/value pairs can be integrated into each application via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&campaign1=x, the "x" value is stored in the submitted_applications database and downloaded through your job and format XML files. The Application data dictionaries and the Download client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide. (Steering approved change request 2014-52)

 

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URL-redirect URL-redirect

Re-Direct URL

 A new configurable redirect URL feature is now available that, upon submission of a Standard or International application, opens a new browser tab to a specified URL. The new redirect URL feature allows colleges to:

• • Provide a seamless student applicant experience within the college context
  • Capture the student applicant's encrypted CCCID, which can then be decrypted for download into the SIS

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title Setting it up
Anchor redirect redirect Re-direct URL as a Supplemental Question The redirect URL feature is configured by implementing a supplemental question (in the Administrator) using a new EncryptedText XML attribute. The supplemental question is not displayed, but captures and encrypts the student's CCCID, which can then be decrypted after you run a Download job to your SIS (where the format definitions XML file is configured to capture the new supplemental question field). The OpenCCCApply Data Dictionary has been updated to include the new redirect_url field in the School table. Please contact the CCC Tech Center for assistance in implementing the redirect feature by sending an request to the OpenCCCApply College Support email: cccapply@openccc.zendesk.com.

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Bugs Bugs

Bugs & Fixes

Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:

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title Need to submit a bug?
If you identify a bug in the OpenCCC Account system, or any of the OpenCCCApply admissions applications, we now have a designated OpenCCCApply College Support email and issue tracking system to capture these issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email cccapply@openccc.zendesk.com during business hours on Monday - Friday, 8:00am - 4:00pm PST.

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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required. 

From Visa Types Table (Table F)  

From Area A Residency Logic: Step 6

 

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foster foster

Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth 
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.

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Under-13 Under-13

OpenCCC Account Creation:  Fix Fix Error Message for the Under Age 13 Restriction in OpenCCC Account Creation
Per federal privacy laws (COPPA) it is unlawful for persons under the age of 13 to create an online account and submit/provide personal information online. Though CCCApply prevents The OpenCCC Account is set up to prevent applicants under age 13 to create an account, but the existing error message that is present is ambiguous, and according to one college "opens the door for dishonesty by the applicant to get past the question and continue on". The language of the error message should be revised for clarity and should cite federal privacy legislation.Solution: Revised the error message language that appears in Account Creation if the applicant's birthdate is 13 years or less than the term <RDD>. If the birthdate entered is <RDD> minus 13 years > Birthdate, THEN display error message: "We found some problems with the information you submitted: Federal privacy laws restrict applicants age 13 or younger from "  No change to the validation itself was made, however the error message itself was revised to the following: "We found some problems with the information you submitted: Federal privacy laws restrict applicants age 13 years and younger from creating an online account and applying to college using an online application. Please contact the college Admissions & Records office for assistance."

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OpenCCC Account Security Question Fix: "What was your childhood phone number?"
A bug was fixed in the OpenCCC Account security questions area. You can now enter a phone number with punctuation without error in creation process for the security question, : "What was your childhood phone number including area code?" 
 

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The issue has been addressed and students can now enter a phone number with punctuation without error.
 

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title Under-Development
Anchor confirmation confirmation OpenCCC Account Creation Confirmation Email Under-development in the current sprint, a system-generated, confirmation email will be sent automatically In an effort to support the CCC Help Desk with OpenCCC Account recovery, development is underway to implement a system auto-generated confirmation email for each new OpenCCC accountAccount. The confirmation email will be sent to the email address entered provided during the account creation process and will confirm the student's new CCCID (California Community College Identification Number) and provides links to the CCC Help Desk for Account Recovery. The goal for this email is to reduce the number of students seeking account recovery from the Help Desk.  account recovery. This new feature will be implemented as soon as it passes final accessibility review. *Note: This email is designed to confirm OpenCCC Account creation only, and is not intended to confirm submitted applications.

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BOG BOG

BOG Fee Waiver Application

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title Under-Development
Anchor 2015-16BOG 2015-16BOG 2015 - 2016 BOG Application The CCCTC received the new 2015-16 BOG application from the Chancellor's Office on February 21, 2015; change requirements were completed and groomed for the development sprint which began on March 17. Sprints are three weeks in length, including the accessibility review. We anticipate the BOG application to be completed and released by the second week of April 2015. Changes include a new Method B Income Table (logic changes) and several text / language changes.

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New services are available to support colleges live on the OpenCCCApply applications. For issues with application bugs, access to staff tools, and other implementation issues, we have added a full-time support technician and have expanded our Xerox Support Help Desk to serve colleges calling in to support their students. 

NEW College Support Email
To provide a second level of technical support we have created a designated email to respond to issues and incidents, such as bugs, access issues, and other technical problems. Response to incoming requests for support will be answered within one business day, Monday - Friday, 8:00am - 4:00pm PST.

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title Under-Development
New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a second online self-help community is being implmented for colleges and staff. The site will be pre-populated with official support and technical FAQs designed to answer commonly asked questions, as well as allow college staff to submit a bug, search for answers to commonly asked application questions, and even support other colleges with information they've learned using a forum style comments and posts. Stay tuned for an update on CCCTechnology.info - coming soon!

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Change Requests

 

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