Development Summary

Release date:  03-27-2015

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Contents Contents

Contents

Standard Application

New Data Fields
Bug Fixes
Residency & Validation Logic
Education Page
Steering Change Requests

BOG Application

International Application

Report Center Upgrade

Infrastructure

Accessibility

Support Services

Steering Committee Change Requests

 

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Standard Application
 

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new-fields new-fields

New Data Fields

Two new optional data New optional downloadable data fields have been added to the Apply (standard), BOG, and International applications for download. Both of these These new fields were are the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files or not; the addition of these fields will not affect your existing download file by files. For information on adding fields to your Download files,  by following the links to the technical release notes and instructions.  The download client transfer jar file will also need to be updated.
  

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IP Address Capture Field

A new downloadable The IP Address data field is available from captured through an updated web service that stores the fields in the Standard, BOG Fee Waiver, and or International applications submitted applications tables.  Through an updated web service that can capture the applicant's IP address and store it in the submitted applications database. The ip_address This field is an optional download field and is will not be displayed on the applications to the applicant. The Privacy Policy has been amended and with approved language by the CCCCO to disclose that the OpenCCCApply application CCCTC will now be collecting the user's ip address upon submission of their application (after giving consent). The ip<ip_address address> field is now available in the following db tables:   

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Enrollment Campaign Tracking Field 

The OpenCCCApply Standard, BOG Fee Waiver, and International applications have been updated to capture up hidden tracking fields for colleges that want to track enrollment campaigns for research purposes. Up to three different campaign URL key/value pairs can be integrated in each application via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). 
For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&campaign1=x   
The , the "x" value is stored in the CCC Tech Center database and is available for downloadsubmitted_applications database and downloaded through your job and format XML files. The data dictionaries (application (Standard and International) and bogfw_application tables) and , and the Download client have been updated to include the new campaign1, campaign2, and campaign3 (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide. (Steering approved change request 2014-52)

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Re-Direct URL

 A new configurable redirect URL feature is now available that, upon student submission of a Standard or International application, opens a new browser tab to the a specified URL. The new redirect URL feature allows colleges to:

• • Provide a seamless student applicant experience within the college context
  • Capture the student applicant's encrypted CCCID, which can then be decrypted for download into the SIS

To support the redirect URL feature, the following Standard application onscreen display changes now appearhave been made:

• • The OpenCCCApply Standard application During the application submission process, the Confirmation page now displays a "Continue" button instead of "Finish"
  • The Special Links and Opportunities page now displays a "Sign Out & Finish" text button instead of "Sign Out"
    
    

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title Setting it up
Anchor redirect redirect Re-direct URL as a Supplemental Question The redirect URL feature is configured by implementing a supplemental question (in the Administrator) using a new EncryptedText XML attribute. The supplemental question is not displayed, but captures and encrypts the student's CCCID, which can then be decrypted after you run an OpenCCCApply a Download job to your SIS (where the format definitions XML file is configured to capture the new supplemental question field). The OpenCCCApply Standard Application Data Dictionary has been updated to include the new redirect_url field in the School table. Please contact the CCC Tech Center for assistance in implementing the redirect featurein implementing the redirect feature by sending an request to the OpenCCCApply College Support email: cccapply@openccc.zendesk.com.

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Bugs Bugs

Bugs & Fixes

Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity for the during OpenCCC Account Creation, OpenCCCApply or during the Standard, and BOG Fee Waiver questions BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:

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Info
title Need to submit a bug?
If you identify a bug in the OpenCCC Account system, or any of the OpenCCCApply admissions applications, we now have a designated OpenCCCApply College Support email and issue tracking system. In an effort to manage issues effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email to inform us of issues and we'll respond within one business day, cccapply@openccc.zendesk.com during business hours on Monday - Friday, 8:00am - 4:00pm PST.

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Fix Error Validation for 'Date Stay Began in California' Field
Colleges are reporting that the question/field for "When did your stay begin in California" has error checking that is preventing students from applying for late-starting courses on their campus. The solution was to fix the third validation check on the field <residency:ca_stay_began)> to check the date entered against the current date instead of the <RDD>. Solution: Replace the final field error validation (residencysolution was to fix the third validation on the field <residency:ca_stay_began) to > to check the date entered against the <current_date> current date instead of the <RDD>. Example: Student A arrived in CA after the start of the Term <RDD> but is here now. She is applying to College for a late-starting course. By changing the validation to check against the current date, she will be able to apply without being refused or forced to use false dates.

 

Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required. 

From Visa Types Table (Table F)  

From Area A Residency Logic: Step 6

 

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Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth 
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.

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Restrict Enrollment Option for Applicants 22 Years or Older (SB11)
Per MIS SB11, students age 22 or older are prohibited from enrolling in high school or lower grade grades in California. Therefore, remove the response option, "1 = Will be enrolling in high school (or lower grade) and college at the same time" from the response options displayed in the College Enrollment Status <enroll_status> field_status> and High School Ed Level <hs_ed_level> fields. (Steering approved change request 2014-06B.)

Two solution requirements: 

• • If applicant is 22 years or older (birthdate against RDD) do not display the response option for "Y = enrolling in college and high school at the same time" fromCollege Enroll Status field (entry_level) options.
    
  • If applicant is 22 years or older (birthdate against RDD) do not display value: "Will be enrolled in high school (or lower grade) and college at the same time" from theHigh School Ed Level field (hs_edu_level).
     

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Enforce Validation to Responses for Responses to Special Admits (SB15)
If an applicant selects the option, "Y = Enrolling in high school (or lower grade) and college at the same time" in the College Enrollment Status field, the sysem system will default to display the equivalent response option in the High School Ed Level field, "1 = Will be enrolled in high school (or lower grade) and college at the same time."  The error validation will remain consistent; ensuring both fields match for Special Admits. (Steering approved change request 2014-06C.)

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Two error validations were missing from the High School Completion Date field: 1) preventing dates in the future when the enrollment status and high school education level indicate the student is in high school (or lower grade) per on the day before the Term begins <RDD>. Per  Per Legal, for these applicants the system should not let them enter a graduation date that is a date beyong beyond the current date, unless it is before the Term <RDD>. 

Solution:  Add an error validation to <education: hs_comp_date> .  The logic should be: Date must be ensuring the date is before <RDD>; else error message, "Your High School Completion Date cannot be after <RDD >. Please correct the your completion date and/or your High School Education Level.”

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New services are available to support colleges live on the OpenCCCApply applications. For issues with application bugs, access to staff tools, and other implementation issues, we have added a full-time support technician and have expanded our Xerox Support Help Desk to serve colleges calling in to support their students. 

NEW College Support Email
To provide a second level of technical support we have created a designated email to respond to issues and incidents, such as bugs, access issues, and other technical problems. Response to incoming requests for support will be answered within one business day, Monday - Friday, 8:00am - 4:00pm PST.

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title Under-Development
New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a second online self-help community is being implmented for colleges and staff. The site will be pre-populated with official support and technical FAQs designed to answer commonly asked questions, as well as allow college staff to submit a bug, search for answers to commonly asked application questions, and even support other colleges with information they've learned using a forum style comments and posts. Stay tuned for an update on CCCTechnology.info - coming soon!

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Change Requests

 

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