Development Summary
Release date: 03-27-2015
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ContentsAnchor Contents Contents
New Data Fields
Bug Fixes
Residency & Validation Logic
Education Page
Steering Change Requests
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Anchor new-fields new-fields
New Data Fields
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Two new optional data fields have been added to the Apply (standard), BOG, and International applications for download. Both of these new fields were the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files; the addition of these fields will not affect your existing download file by following the links to the technical release notes and instructions. The download client transfer jar file will also need to be updated.
IP Address Capture FieldAnchor capture-ip capture-ip
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
The OpenCCCApply Standard, BOG Fee Waiver, and International applications have been updated to capture up to three different campaign URL key/value pairs via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign).
For example, when you provide an application URL link that includes the campaign value such as this one:https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&campaign1=x
The "x" value is stored in the CCC Tech Center database and is available for download. The data dictionaries (application (Standard and International) and bogfw_application tables) and Download client have been updated to include the new campaign1, campaign2, and campaign3 (hidden) fields. (Steering approved change request 2014-52)
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Re-Direct URLAnchor URL-redirect URL-redirect
A new configurable redirect URL feature is now available that, upon student submission of Standard or International application, opens a new browser tab to the specified URL. The new redirect URL feature allows colleges to:
- Provide a seamless student applicant experience within the college context
- Capture the student applicant's encrypted CCCID, which can then be decrypted for download into the SIS
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The redirect URL feature is configured by implementing a supplemental question (in the Administrator) using a new EncryptedText XML attribute. The supplemental question is not displayed, but captures and encrypts the student's CCCID, which can then be decrypted after you run an OpenCCCApply Download to your SIS (where the format definitions XML file is configured to capture the new supplemental question field). The OpenCCCApply Standard Application Data Dictionary has been updated to include the new redirect_url field in the School table. Please contact the CCC Tech Center for assistance in implementing the redirect feature. |
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Anchor Bugs Bugs
Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity for the Account Creation, OpenCCCApply Standard, and BOG Fee Waiver questions has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
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Restrict Enrollment Option for Applicants 22 Years or Older (SB11)Anchor concurrent concurrent
Per MIS SB11, students age 22 or older are prohibited from enrolling in high school or lower grade in California. Therefore, remove the response option, "1 = Will be enrolling in high school (or lower grade) and college at the same time" from the response options displayed in the College Enrollment Status <enroll_status> field. (Steering approved change request 2014-06B.)
Two solution requirements:
- If applicant is 22 years or older (birthdate against RDD) do not display the response option for "Y = enrolling in college and high school at the same time" fromCollege Enroll Status field (entry_level) options.
- If applicant is 22 years or older (birthdate against RDD) do not display value: "Will be enrolled in high school (or lower grade) and college at the same time" from theHigh School Ed Level field (hs_edu_level).
- If applicant is 22 years or older (birthdate against RDD) do not display the response option for "Y = enrolling in college and high school at the same time" fromCollege Enroll Status field (entry_level) options.
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Per Legal, the system should not let them enter a graduation date that is a date beyong the current date, unless it is before the Term <RDD>.
Solution: Add an error validation to <education: hs_comp_date>. The logic should be: Date must be before <RDD>; else error message, "Your High School Completion Date cannot be after <RDD >. Please correct the completion date and/or your High School Education Level.”
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Those 4 options are:
• Received high school diploma from U.S. school
• Passed the GED, or received a High School Certificate of Equivalency
• Received a Certificate of California High School Proficiency
• Received a diploma/certificate of graduation from a Foreign school
Solution: Ensure that the HS Completion Date fields appear ONLY when one of the 4 options above are chosen, and ensure that if they don’t enter in the high school completion date, they receive the following message: “You must specify your High School Completion Date. If unsure of the exact day, please estimate.”
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Development on the International Application has been on hiatus since August 2014; however several changes in this Release affected all applications and were also made to the International application. Those changes include:
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International Application Development Resumes Development work on the International Application has resumed and colleges are invited to participate in defining the remaining business requirements necessary to complete the application necessary to complete a first iteration in the late-April / May timeframe. The remaining development and testing will follow the Agile development process, which means that progress happens through an ongoing series of 3 week development "sprints". During each sprint the development team works on specific tasks and requirements and at the end of the sprint, the team presents their results for feedback to the pilot colleges. This means that ongoing smaller changes and resets can be made to refine the application so that it meets the requirements and accessibility standards by the end of the process. The testing process will follow the Agile methodology as well: sprint, test, undo or revise, and move forward. Testing will require assistance from the pilot colleges. For more information about the pilot, please contact Patty Donohue, Project Manager, donohuepa@cccnext.net. |
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Upgrade to a District-level User
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New accessibility policies and processes have been implemented to ensure all new and existing development meets 508 compliance standards from design to regression, testing scripts to release. In addition we've committed to doing a complete Accessibility
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review to determine a....Accessibility Requirements are applicable to the following OpenCCCApply applications:
- Create Account
- Apply
- BOG
- International
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The CCCTC is undergoing a 508 Compliance audit by the State of California. Deficiencies outlined by the audit will be developed in priority order. Early results from the 508 audit allowed us to expedite fixes to several key issues that were preventing students using certain browser/screen reader combinations from completing and submitting an application. The changes include:
Session Expiration / Time-Out Window
Issues with the High School and College School Finder Tools not guiding sight-impaired applicants through the process of finding their high school from the list.
Solution: The English and Spanish language hover help was changed to be more descriptive and provide navigational instructions
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Problems with certain screen readers reading Hover Help and Error Messages
Solution: We've re-designed the error messages
Navigation Tab Indicators Were Not Being Read by Certain Screen Readers
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Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity for the Account Creation, OpenCCCApply Standard, and BOG Fee Waiver questions has been refactored to work correctly with the following screen reader/OS:web browser combinations:
JAWS/Windows: IE 11, Firefox, and Chrome
VoiceOver/OS X: Safari, Firefox, and Chrome
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As part of our commitment to develop and release only Accessible content in the OpenCCCApply applications, we've commited to supporting the following browser, operating systems, and screen reader combinations: Windows: Fire Fox/JAWS OSX: Safari/VoiceOver Windows: Chrome/NVDA |
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New services are available to support colleges live on the OpenCCCApply applications. For issues with application bugs, access to staff tools, and other implementation issues, we have added a full-time support technician and have expanded our Xerox Support Help Desk to serve colleges calling in to support their students.
NEW College Support Email
To provide a second level of technical support we have created a designated email to respond to issues and incidents, such as bugs, access issues, and other technical problems. Response to incoming requests for support will be answered within one business day, Monday - Friday, 8:00am - 4:00pm PST.
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a second online self-help community is being implmented for colleges and staff. The site will be pre-populated with official support and technical FAQs designed to answer commonly asked questions, as well as allow college staff to submit a bug, search for answers to commonly asked application questions, and even support other colleges with information they've learned using a forum style comments and posts. Stay tuned for an update on CCCTechnology.info - coming soon! |
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