Update: December 9, 5:00pm: The issues reported by some colleges with the download client have been addressed through a change in the data center that accommodates all download clients. There is no longer a need to modify your download client, but if you have done so already, it will continue to function normally.
Update: December 8, 11:59am: It has come to our attention that some of the changes deployed 12/5 are not backwards compatible with older download clients (prior to 2014). If you are experiencing issues with your download file since the update, the link below will give you the details as to how to resolve the problem.
On Friday, December 5, 2014 the following changes were made to the OpenCCCApply Applications and OpenCCC Student Account System. Changes detailed below have been updated in corresponding application documentation.
Changes to downloads and new fields available to add to your download files are listed in Downloads section below.
OpenCCCApply Applications
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Standard Application
Content Changes
Note: Content changes to the Applications are approved under the guidance of the CCCApply Steering Committee. Change requests submitted to the committee are reviewed at quarterly meetings.
New VISA Table (Table F)
CACCRAO approved updates were made to the VISA Types table (Table F) to reflect residency eligibility information.
Updated Privacy Policy
A revision to the OpenCCCApply Privacy Policies was made, adding the disclosure that the CCCTC/CCCCO will be collecting users IP addresses along with other PII data. This change was made to Apply, BOG, OpenCCC, and International applications.
VISA Types Added to AB540 Logic
The AB540 logic has been revised to include VISA types T1-5 and U1-5 per XYZ.
New Question: Military Stationed in California for Educational Purposes
A new question has been added back into the military section of the Standard application to identify current military members, and their spouses/parents/dependents, stationed in California for educational purposes for 30 days or more.
If the applicant is stationed in California, and if they respond saying they are stationed here for education purposes, new Integrity Flag 65 is set to alert A&R to collect dates of assignment. Dates must be for a period of 30 days or more. Details of this new question, data field, and logic are documented in the OpenCCCApply Data Dictionary, Form Specification, and Submission Calculation documentation.
Note: This question was removed from CCCApply (Xap) in 2011, citing state law restrictions specifically for military applicants assigned to California for educational purposes only. However, per Legal Opinion 10-05, and verified by Elias Regalado, federal law trumps state law in this case, thus providing potential residency eligibility IF the assignment is for a period of 30 days or more. Flag 65 will be set to alert A&R to collect dates of assignment.
Change Residency Logic for Visa Expiration Date
The residency logic (Area A) was changed to check the Visa expiration date against the Residency Determination Date. Previously the logic was checking against the application submission date (current date).
Revised Enrollment/Entry Level Status Question Text
The Enrollment/Entry Level Status question title, prompt text and hover help was revised to provide clear instruction to students. Revised text: College Enrollment Status: “"As of <RDD>, I will have the following college enrollment status." New hover help: “Select the response that best indicates your college enrollment status as of <RDD>.”
Revised Language in Military Status Question from Veteran to Served in the US Military
Per CCCCO position on this issue, Steering voted to revise the To comply with AB258, language in our military section to comply with AB258. All instances of the term "veteran" regarding veterans will be replaced with "has served in the US military" in all OpenCCCApply applications.
Enhancements
Display Term Start & End Dates in Term Description Drop-down Menu
To clarify the dates of individual terms, start and end dates – which are college-defined in the Administrator – now appear to the applicant when they select a term from the drop-down menu.
Add New SSN Edit Account Changes from Account/Mailing Page
Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application.
USPS Validation Added in Edit Account
Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application. If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.
Added a Phone Number Type for Supplemental Questions
An option to have a phone number type question in Supplemental Questions is now available.
Information Passed Through Step Forward Link
When a student clicks on the Step Forward link on the Links & Opportunities page, the following parameters are passed to StepForward: Applicant’s First Name, College MIS Code, CCCID.
Fixes
Corrected Error in Residency Logic (Area B) for Foster Youth Eligibility
An error was corrected in the residency logic (Area B) relative to Foster Youth that may be eligible under AB669. Corrected logic now considers every applicant’s Foster Youth Status before final area determination is made.
Removed Invalid Value for “HW” Hawaii in Country Code Table
An invalid value was corrected in the Country Code table for “HW”.
New Download Fields
New application fields are available to add to your download file.
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NOTE: Older download clients may be causing errors due to incompatibility with 12/05/14 Update. Please review the Download Client Release Notes - Sprint 71 for troubleshooting details. |
- New Data Field: military_stationed_ca_ed
- New Question: "Is your assignment in California for educational purposes for 30 days or more?" (Radial buttons: Yes / No)
- Conditions: Appears only if answer to “Currently Stationed in California” = Yes
- Area C Logic: If military_stationed_ca_ed = Yes, then "Class C1 and set flag 65" and continue to next step in the logic.
- New Data Field: ssn_type
Corresponds to Social Security Number / Taxpayer Identification Number question- New question: "Please indicate the type of number: Social Security Number / Taxpayer Identificaton Number (Radial buttons)
- Conditions: Required user response if SSN/TIN fields are not empty, and SSN_No is empty; else error message, “Please indicate the type of number being provided: Social Security Number or Taxpayer Identification Number.”
- No residency logic is affected. See OpenCCCApply Form Specification for details.
NOTE: Typically, new fields can be added to your file, at your discretion, without impact to your current download file. However, please see information about Download Client Release Notes to ensure you have the latest download client before adding. If you have questions about including these new fields into your file, please contact us at your earliest convenience.
OpenCCC Student Account System
Content Changes
Revised OpenCCC Privacy Policy
Enhancements
USPS Validation Added to Edit Account pages.
Fixes
Removed Invalid Value for “HW” Hawaii in Country Code Table
BOG Fee Waiver Application
Content Changes
Revised BOG Application Privacy Policy
Enhancements
USPS Validation Added in Edit Account
Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application. If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.
Add New SSN Edit Account Changes from Account/Mailing Page
Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application
Fixes
Removed Invalid Value for “HW” Hawaii in Country Code Table
An invalid value was corrected in the Country Code table for “HW”.
Fixed Error Saving Review Application Page to PDF
Fixed an error that was preventing users from saving the BOG Review Application page to PDF.
International Application
Content Changes
Revised International Application Privacy Policy
Chinese, Cantonese Added to Primary Language Dropdown on Personal Information Page
Chinese, Cantonese languages were added to the Primary Language drop-down menu on the personal information page.
Enhancements
USPS Validation Added in Edit Account
Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application. If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.
Add New SSN Edit Account Changes from Account/Mailing Page
Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application.
Added a Phone Number Type for Supplemental Questions
An option to have a phone number type question in Supplemental Questions is now available.
Fixes
Fixed Error on Review Application for Submission Time
Correct the submission timestamp that displays on the post-submission confirmation page.
Removed Invalid Value for “HW” Hawaii in Country Code Table.
An invalid value was corrected in the Country Code table for “HW”.