The 2016-2017 CCCApply Annual Report provides a technical and operational overview of the CCCApply project, including the roadmap of planned and completed product enhancements and changes to the CCCApply requirements and specifications for all Approved Change Requests and program enhancements that have been approved by the CCCApply Steering Committee throughout the 2016-2017 FY (including the September 2016 Release 5.5, and the 2017 Annual Update Release 6.0). It also details the requests that have been deferred or declined, as well as the specific systems where each change will be implemented. Changes will appear on the Pilot (beta) environment servers between
Overview
CCCApply is the online gateway to the California Community Colleges. Each year at our 113 colleges, nearly three million students from all over the world build their career skills, prepare for transfer to four-year colleges and universities, or simply enrich their lives through learning. CCCApply is owned and operated by the California Community Colleges Chancellor's Office, and governed by the CCCApply Steering Committee, a committee of over 56 active, experienced CCC admissions, research and IT administrators and staff. Developed by the CCC Technology Center, the following list of applications and services makes up the CCCApply suite of applications:The CCCApply Annual Report FY 2017 is the annual overview report for the CCCApply Standard & International applications, the Board of Governors Fee Waiver application, and the OpenCCC Student Account System.between July 1, 2016 - June 30, 2017.
Contents
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Overview
CCCApply is the online application to all 113 California Community Colleges. Owned and operated by the California Community Colleges Chancellor's Office (CCCCO), CCCApply is developed by the CCC Technology Center (CCCTC), and governed by 45-member CCCApply Steering Committee which is made up of new and experienced Admissions, IT, and Research staff from colleges across Northern, Central, and Southern California, and the San Francisco Bay Area.
The CCCApply suite of applications includes:
- CCCApply Standard Application
- CCCApply International Application
- Board of Governors Fee Waiver Application
- CCCApply Administrator (v1.0)
- CCC Report Center (Jasper)
- CCC Title IX Survey Application
- CCCApply Download Client Tool
- CCC Helpdesk Application
- School Maintenance Table
- God Tool
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- and the OpenCCC Student Account System
Charter & Mission Statement
CCCApply is the online gateway to the California Community Colleges. Each year at our 113 colleges, nearly three million students from all over the world build their career skills, prepare for transfer to four-year colleges and universities, or simply enrich their lives through learning. CCCApply is owned and operated by the California Community Colleges Chancellor's Office, and governed by the CCCApply Steering Committee, a committee of over 56 active, experienced CCC admissions, research and IT administrators and staff.Since 2001, CCCApply has provided a streamline online user experience for over 5 million users
Milestones & Accomplishments
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Congratulations! OpenCCC Wins CENIC Innovation AwardMajor kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
- Professional Development: 2017 CCCApply & eTranscript California Workshop - 280 attendees across both days.
- OpenCCCApply Migration to Amazon Web Service Cloud Web-based Infrastructure
- Addressing abandoned applications through 24hr & 7 day system-generated email reminders
- Developed an approved paper-based version of the CCCApply Standard Application for colleges.
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News & Events
CENIC Awards OpenCCC with Innovation Award
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Congratulations! OpenCCC Wins CENIC Innovation Award Major kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
RFP Completed for Portal Software Development
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Keynote speaker, Pam Walker, Vice Chancellor of Education Services, CCCCO, kicked off the day's sessions to more than 250 CCC Admissions and Student Services staff over six sessions over three tracks throughout the day-long event: Admissions, Advanced IT, and On the Roadmap. Click here for Workshop Presentations.
CISOA Conference March 25 - 27, 2017
Patty will present on the status of CCCApply Annual Update at the CISOA Conference on March 26, 2017.
CACCRAO Conference April 23-27, 2017
Patty & Mike Quiaiot, CCCCO, will present at the General Session of the CACCRAO Conference, April 23-27, 2017 in San Diego, CA. This is a pretty big deal.
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Research Underway:
Request for Separate Non-credit Version of CCCApply Application
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Significant decrease may be attributed to the new account recovery enhancement, Password Reset by Email Link, developed and released September 30 (Release 5.5).
Implementation
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Adoption
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Standard Application Feather River College Palomar College Santa Monica College San Diego City College San Diego Mesa College San Diego Miramar College
Irvine Valley College Saddleback College State Center District (Just started) |
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- Shibboleth Upgrade to v3.1
- Tomcat 8.x (May 2017)
- uPortal 5.x (May 2017)
CCCApply Enrollment Stats - 2014-2017
The Enrollment Cycle Stats - data chart and worksheet helps CCCApply identify trends in enrollment activity, and plan dates for the CCCApply Annual Update release. (March Update aligns to dips in spring enrollment for Fall terms.)
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On April 1, 2016 - right after the 2016 Annual Update (March 31) and the launch of the International Application , our focus and development roadmap for CCCApply shifted from a software development phase to ”Maintenance mode” phase; the long-standing Unicon Apply development team was slashed and developers were reassigned to other high-priority projects, such as Common Assessment, Online Education, and MyPath, which will eventually house all the projects (portlets) in a single sign-on Portal environment.
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Development Roadmap
NOTE: OpenCCC Account System is NOT in maintenance mode and enhancements will continue to be developed as needed.
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If you have any questions about the Proxy, or the student experience, contact Patty Donohue, pdonohue@ccctechcenter.org
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All OpenCCC & CCCApply Projects - 2017-2018
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There are traditional peak and low-volume enrollment times throughout the year, as well as cyclical events/processes that impact the workload of college IT staff. After the March/April update, college enrollment is on blast until September 15 timeframe. All through the late spring and summer and into early Sept are high enrollment periods (kids getting ready to go back to school/Fall semester). There's a lull around mid-late September and early Oct, which would be next best time for a supplemental update. Late October is NOT advised.
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Take away: Stick with an annual Update schedule to align with college IT and Admissions peak periods.
Change Management Approval Cycle
The annual change management and release cycle typically begins in April for the following year's annual update release.
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Jan
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Accept and evaluate requests
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Draft specifications
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Finalize specifications
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Program changes
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Develop test plan
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Develop messaging to users
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TEST changes
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Program corrections
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Implement messaging to users
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Validate and sign-off changes
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Go LIVE on Production
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Plan next year’s enhancements
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is NOT advised.
Take away: Stick with an annual Update schedule to align with college IT and Admissions peak periods.
Change Management Approval Cycle
The annual change management and release cycle typically begins in April for the following year's annual update release.
| Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | |||||||||||||
Accept and evaluate requests | |||||||||||||||||||||||||
Draft specifications | |||||||||||||||||||||||||
Finalize specifications | |||||||||||||||||||||||||
Program changes | |||||||||||||||||||||||||
Develop test plan | |||||||||||||||||||||||||
Develop messaging to users | |||||||||||||||||||||||||
TEST changes | |||||||||||||||||||||||||
Program corrections | |||||||||||||||||||||||||
| Implement changes on Pilot Site | |||||||||||||||||||||||||
Implement messaging to users | |||||||||||||||||||||||||
Validate and sign-off changes | |||||||||||||||||||||||||
Go LIVE on Production | |||||||||||||||||||||||||
Plan next year’s enhancements | — | — | — | —> | |||||||||||||||||||||
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CCCApply Steering Committee
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