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Item | Presenter | Notes | |||||
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| 1 | CCC Data update | Mark Cohen | Data Warehouse Report Server
CCC Data 2.0.0
CCC Data 2.1.0
Development work has begun
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| 2 | Update on status of vision for success and student equity measurements metrics | Manos Stefanakos | Student Equity and Achievement/Vision for Success Metrics
Student Equity and Achievement
Vision for Success Metrics
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| 3 | Change Management; to include both an update on change management efforts at the CO and discussion on how we can best support changes to metrics and data elements. | David Kendall | Address Change Management as process/artifact
Questions/Concerns | ||||
| 4 | Discussion on concept of enabling districts to share data | Intro: Mark Cohen |
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Issues/Questions Resolved
Issue/Question | Resolution/Answer | Date Resolved/Answered | ||||||
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| 1 | Virginia Moran: In the past SCA was pre populated with MIS data and then we would just respond. So, but in the future. You're saying enable us to change what was reported in state MIS?” Manos Stefanakos: “It looked like in NOVA you were able to make changes. I could be wrong about that.”*Related to discussion topic #2 |
manipulation, there was no manipulation and then depending on what boxes you collect check that would also create other drop downs was my recollection, but there was no additional sort of like analysis of the data or inputting of the data. ”Craig Hayward: “ThatThat I can think of that may go to this, which is, I think it was possible to add a group that was not included in the derived in the data that was sent to the colleges so that may be the piece that you know can't be replicated or picked up kind of automatically from MIS”Virginia Moran: “So I agree, those kinds of things would be helpful for those of us who don't have a good handle on foster kids, for example, or who have issues with how economically disadvantaged is collected on the campus to kind of clean some of those things up. But in the future. I, I guess I hesitate to allow colleges to submit anything differentfrom what's already pre populated via state MIS, I would prefer they clean up state MIS”Manos Stefanakos: “Absolutely agree. So if that's the case, then it sort of alters my suggestion. If it is based on completely onMIS data. Um, I don't know that we need to sort of re-import it as it comes out of Nova. The only suggestion that I would have is that it's if possible that a similar view as to that reporting table be available maybe as part of the reporting or in a table that has saved somewhere, either in Data Lake or Data Warehouse. Mark and Steve I'll let you guys really respond to that let me know what you think.” |
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| 2 | Dulce Delgadillo: Are we saying that this data set would only have desegregation for metrics that are associated with student equity? Versus all of the other initiatives so SSM and we look at adult ed because some of those are also presented in a desegregated method. So I'm just a little curious on you know if the overlap. And when we say looking at SEA metrics are we saying that we are going to produce that the database would be able to produce a report that would list all of the SEA metrics with the desegregation that is intended that the state has told us to look at, because that also shifts right? ”*Related to discussion topic #2 | Manos Stefanakos: You'll see a little bit in the next section, we're talking about the success metrics, it absolutely captures the point you're making that similar metrics are looked at in a variety of different ways for different reasons. So, most of the students success metrics are represented in the list of the SEA metrics, you're just looking at them in a slightly different cut . I think we're trying to figure out, since the data we're finding out the most of it anyway, except the groups that might not be available within the selection already exist in MIS, do we need to bring in sort of the extract of the Nova, as reported by districts colleges back into the data warehouse. I think we're leaving that way based on this conversation so it would for this purpose, this would serve just the SEA metrics and then the generic version of a MIS data. I don't know what else to call it, you would still be able to use to do different desegregations on similar metrics. So completion and who received what type of degree and what happened to them after they left by different subgroups for different groupings, even you could do with that data, but this will be specific, so that the way I looked at it was if the schools want to sort of look over time progress and how things are going. By having sort of this data set as a unique source would facilitate make the reporting a little easier.”Virginia Moran: “So I'm then going back to Dulce’s question. It sounds like they'll say, as long as local colleges have identified specific groups that we're targeting, in addition to the mandated ones or whatever that are standard, we should be able to continue to track them if the this new system is going to take all of that that we've put into SEA when we're planning. That's what you're saying, right, because any original data that we're keying in to the SCA to Nova will be picked up then into this new system.” Manos Stefanakos: “That is the recommendation, yes.”
Mark Cohen: “To say, but based on what I'm hearing. Yeah, I think, you know, we're saying is, it should be added to the list of potential data sources and it is likely not a high priority of this time. And next time we go over the privatization exercise we could, you know, throw that into the mix and see where it ranks. But for now we should assume that it's not on the top.” Dustin Tamashiro: “I haven't been keeping on top of like the SEA discussions recently, but, um, is there any thought of like expanding, I thought they were supposed to do like cohort tracking, which would probably be a little bit more challenging for us to be replicated locally. So, I mean, I think I might personally find it useful to have like the like SEA measures like readily available so that I can try to reproduce it if that's upcoming in the future.” Z Reisz (he/him): “Thinking about metrics in two flavors. One is like an institutional health metric, which is usually a cross section at any given term, it's how many graduates, did you have in this term. This lets you know how your institutions health is doing. So we got to keep doing those but then another one and this is kind of what I was hoping to see some of the student success metrics go was really more of this student journey cohort based tracking. Where we're really looking okay, how did this student fair across our system.”
Vision for Success Metrics
Questions/Concerns
| 3 | Change Management; to include both an update on change management efforts at the CO and discussion on how we can best support changes to metrics and data elements. | David Kendall | Address Change Management as process/artifact
Questions/Concerns Z Reisz (he/him) | ||
| 3 | Z Reisz: “I think I just have kind of a broad one. So when we're talking about change management. So if you were to take, for example, the student success metrics, we're kind of talking about how we document and make modifications to any of those elements?” Related to discussion topic #3 | 5 | David Kendall: “TheThe decisions have to be made about the level of granularity, for sure, but that absolutely would seem logical to me. ” | 4 | Discussion on concept of enabling districts to share data (if time allows) | 00:45:41 Virginia Moran: @David can you please speak to maybe starting assumptions/core principles as well? | ||
| 4 | Valerie Lundy-Wagner: Isn't this a legal issue?00:57:16 *Related to discussion topic #4 | Bridget (she/her/hers) Herrin: Do you mean under FERPA? If its it's being used for legitimate academic purposes it should be covered | ||||||
| 5 | Elaine Kuo: How much coordination is there between the data warehouse work and the launchboard efforts? I recognize that is part of our continuing conversation. Should there be representation from the launchboard side on this task force (especially when these data elements are discussed)? *Related to discussion topic #4 | Valerie Lundy-Wagner: I think that sharing data should be done only when needed/necessary. The "legitimate" academic purposes has not been articulated to me just yet, but I understand it is possible.00:58:51 Valerie Lundy-Wagner: The question was posed as 'of interest' and it should be focused on the problem we're trying to solve. |
Issues/Questions Resolved
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| 6 | Jake Kevari: Discussion with possibility of sharing data from the data warehouse shared with other colleges or other districts Would this be across aggregates or at local level? | Discussed at this meeting, a decision was made to table this until a later date. | Nov 9, 1010 |
Issues/Questions Needing Resolution
Issue/Question | Resolution/Answer | Date Resolved/Answered | Owner | ||||
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| 1 | What do analytics indicate about CO MIS usage with regard to the data mart? | Alex Jackl will work w with Todd Hoig to get answer to this question, will share response w Mark and Advisory group. Per Alex, CO has been running some page web page analytics against people accessing data mart and so we might have some data from that. Alex will share responses w with Mark so that he can share with Advisory group. | Alex Jackl | ||||
| 2 | Should vision for success and student equity measurements metrics to be included | Manos Stefanakos will look into it and report back to the group on whether it's something that will be published again, or what the formula is in terms of how it is produced | Manos Stefanakos | 3 | Will add as a agenda item to an upcoming meeting. | Mark Cohen |
Action Items/Next Steps
Item | Notes | Owner |
|---|---|---|
| Mark Cohen | |
| Attaches in these meeting notes. | Manos Stefanakos |
| Mark Cohen |