<< Back || Employee Travel || Non-Employee Travel
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|| Contract Services and Accounts Payable
Retired 8/8/23. Use this link instead:
https://ccctechcenter.org/services/operations/travel-reimbursement
Travel Reimbursement Procedure
Employees of the CCC Technology Center will use this procedure to obtain reimbursement for allowable travel expenses related to CCC project travel. This may
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include committee meetings, other project related meetings, trainings, or workshops.
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Pre-Travel Procedure
Before traveling
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a Travel
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Request (TR) form must be approved and submitted to the Business Office.
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- Download the EMPLOYEE TRAVEL REQUEST FORM to your desktop
- Complete the TOP HALF of the
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- form, making sure to document all related estimated expenses (see Travel Form Instructions below)
- Collect all related documents into a single PDF to be included with the submission
Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF of documentation to CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/84e26b4c80a141f7ab718906f6d026bf- Monitor your email for a request to review and electronically sign if needed
Post-Travel Reimbursement
See Travel Reimbursement Tips Guide
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(below) for details on allowable expenses.
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- Complete the BOTTOM HALF of the same EMPLOYEE TRAVEL
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- REQUEST FORM used for Pre-Travel
- Complete the travel form with your expenses
- Scan your receipts into
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- .pdf files
- Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts
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- to CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/84e26b4c80a141f7ab718906f6d026bf - Monitor your email for a request to review and electronically sign your submission
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Please upload the travel form as an Excel file, all other documents should be PDF
Mileage Reimbursement
What is the MER/RC Form? Is this still a valid distinction??
See below for forms and frequently asked questions.
Hints and Tips:
- Airfare:
- Prior to your trip, include a Full Flight Itinerary with Dates, Times, and Departure/Return Airports
- On return, submit your itemized receipt showing final payment
- Airfare, hotels, or rental cars purchased as part of a "bundle" or "package" through sites such as Expedia, Kayak, or Orbitz are not eligible for reimbursement
- These items must be reserved and purchased separately with itemized receipts showing the cost
- Mileage Documentation:
- Provide MapQuest/Google Map showing the total mileage
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- for your trip
- District Reimbursement Rate for 2021 @ $0.56/Mile
- If mixed modes of transportation, please provide a breakdown and well-written notes to ensure prompt and accurate processing
- Drive vs. Fly:
- You can be paid mileage instead of airfare if the cost of mileage is less than the grand total of flying, driving, and parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for the comparative 2-week advance purchase fare to include in your documents
- When calculating mileage, obtain a screen-capture of a GoogleMaps route (or similar application) showing the total mileage for driving
- When calculating parking, obtain a screen-capture of the parking rate from the relevant airport's parking lot
Click Document Thumbnails to View
Employee Travel Form Alternate Download | Travel Form Instructions | Travel Reimbursement Tips Guide | ||||||||||||||||||
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