This page is obsolete, retired 8/8/23.
See public website here: https://ccctechcenter.org/services/operations/travel-reimbursement
The forms below are used for all
Committeecommittee members and other authorized travelers who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Travel Reimbursement Procedure
For Committee Members and other authorized travelers who are NOT employees of the Butte-Glenn Community College District , will use this procedure to obtain reimbursement for allowable travel expenses related to CCC project travel. This may include committee meetingmeetings, other project related meetings, trainings, or workshops.
See the Travel Reimbursement Guide, hints, and tips or 'Hints and Tips' section below for details on allowable expenses.
Download the TRAVEL FORM NON EMPLOYEES to your
desktopdesktop
Complete the travel form with your expenses
Scan your receipts into a single PDF file
Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts
toto CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/39fd116faf7840d4908a579af14b7112Monitor your email for a request to review and electronically sign your submission
Please upload the travel form as an Excel file, all other documents should be PDF
See below for forms and frequently asked questions.
If you have additional questions please contact your CCCTC Project Manager.
Hints and Tips:
- Airfare:
- Prior to your trip, include a Full Flight Itinerary with Dates, Times, and Departure/Return Airports
- On return, submit your itemized receipt showing final payment
- Airfare, hotels, or rental cars purchased as part of a "bundle" or "package" through sites such as Expedia, Kayak, or Orbitz are not eligible for reimbursement
- These items must be reserved and purchased separately with itemized receipts showing the cost
- Mileage Documentation:
- Provide MapQuest/Google Map showing the total mileage for your trip
- District Reimbursement Rate @ $0.575/Mile [1]
- If mixed modes of transportation, please provide a breakdown and well-written notes to ensure prompt and accurate processing
- Drive vs. Fly? Can I :
- You can be paid mileage instead of airfare if
- YES, you can be paid for mileage if it the cost of mileage is less than the combination grand total of flying+, driving+, and parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a the comparative 2-week advance purchase farefare to include in your documents
- When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, of a GoogleMaps route (or similar application to show your mileage if you drive vs. fly) showing the total mileage for driving
- When calculating parking, obtain a screen-capture of the parking rate from your local the relevant airport's parking lot
- Provide MapQuest/Google Map showing total mileage Requested
- District Reimbursement Rate @ $0.575/Mile [1] If mixed modes of transportation, please provide breakdown and beautiful notes to ensure prompt and accurate processing
Click Document Thumbnails to View
Non-Employee Travel Form | Non EmployeesTravel Form Instructions | Travel Reimbursement Tips Guide | ||||||||||||||||||||
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