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Overview
However, the recently passed Assembly Bill 3101 (AB3101) exempts a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, from community college residency classification requirements.
Therefore, the CCCApply application process needs to be updated to collect information/data on all students, provide colleges with an electronic admission application for their non-credit 1) exempt non-credit students from the residency determination, and only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.
Business Need & Legislative Driver
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The CCCApply Noncredit Application is LIVE in production and available to preview in the CCCApply pilot environment. Click here for links and implementation information. |
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Note: This document was last updated in March 2020. |
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Overview
Existing California education code law requires residency determination for every student
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that submits an application for admission to a California community college. However, the recently passed Assembly Bill 3101 (AB3101)
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mandates that students seeking to
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enroll exclusively
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in career development
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, college preparation
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Therefore, the CCCApply application process needs to be updated to:
- collect information/data on all students
- provide colleges with an electronic admission application for non-credit students
- exempt non-credit students from the residency determination
- only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application
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, and other noncredit courses would be exempt from residency classification requirements.
The passage of AB 3101 gave us the latitude we needed to deliver a modified version of CCCApply for our noncredit student population. Lifting the requirement for uniform residency determination for all students allows us to look at other questions and steps that might be omitted at the time of application. Our goal is to find balance in what is asked of the student that is applying for college while still collecting all of the information required for state and federal reporting purposes.
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The CCC Chancellor’s Office is driving changes to ensure CCCApply supports students through the community college application and enrollment process, and is targeting development and implementation of the redesigned system in fall of 2019. Activities such as reducing the number of questions in CCCApply and creating a simpler application for noncredit students which began last fall 2018 has been bolstered by the passage of Assembly Bill 3101. The Noncredit Application Workflow path is a project of the CCCApply Redesign Project. |
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Product Description
The CCCApply
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Noncredit Application is a streamlined
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version of the Standard Application (for credit), with a unique, college
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branded URL intended explicitly for students enrolling exclusively in
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noncredit courses. More like a "workflow"
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within the Standard application, the
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Noncredit Application uses the same underlying infrastructure as the Standard Application
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but without the residency questions
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- Short, streamline
- No residency questions, pages, and logic*
- exempt from the submission calculation service (residency algorithm) including integrity flags, residency area statuses, "residency determination free"
- Designed in part to address the requirements called out in Assembly Bill 3101
Project Phases
Phase 1: Development & Soft Launch
Develop a non-credit version of the Standard application - residency-determination free
Phase 2: Pilot Project
Soft launch the initial version and commence Pilot Project with Non-Credit colleges
Phase 3: Production Release
Pilot Implementation & Continuous Feedback - Changes & Enhancements - multiple pilot releases
Non-Credit Application Project Roadmap
Roadmap Planner
Read more: Noncredit App Requirements
Key Characteristics
Shorter, more streamline version of the Standard Application workflow
Unique URL, customized for each college based on MisCode
In-Progress and submitted application Confirmation numbers are modified with a prefix: "NC-" (Example: "NC-794033")
Colleges may configure different Terms in the Noncredit application - with different start and end, open and close dates - if desired;
Colleges may configure different major categories and/or Majors/Programs of Study in the Noncredit Application - with different start, end, open, and close dates - if desired
Colleges may configure different Supplemental Questions in the Noncredit Application than the Standard Application - or none at all - if desired
Students that apply using the new Noncredit URL, certain data fields and flags will default to the following:
New "non_credit" status field = True
New "Integrity-flag-81" field is triggered = True
Residency Status field = "N" (Null - a new value)
Residency Area status fields = "9" (a new value)
Students that need to re-apply for credit courses after submitting the Noncredit application, will be allowed to submit a Standard Application for the same term, same college.
Students that find they need to enroll in credit courses (in the same term) after submitting the Noncredit application may/must submit a Standard Application for the same term but will only have to answer the questions that were hidden in the Noncredit application workflow
Auto-population functionality in the Noncredit application is consistent with the behavior experienced today in the Standard application. Reminder, this auto-population behavior is also true when submitting subsequent year applications - for any term, at any college within 2 years of submitting a Noncredit Application.
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See the full set of requirements for the noncredit user interface here: CCCApply Noncredit Change Requirements |
User Interface
The Noncredit Application DOES NOT include the following pages and questions:
Citizenship & Military Status page
Residency page
OPTIONAL: Colleges can opt to display or hide the entire Needs & Interests page or individual sections or questions, including:
Are you Comfortable with English?
Financial Assistance
Athletic Interest
Programs & Services
The Noncredit Application DOES include the following pages and questions:
Enrollment page
Account Information/Mailing - including the Dependency Status for minors
Education page
Demographic Information
Review, Consent, & Submission
Administrator Configuration & Downloads
The Noncredit Application has much of the same Administrator configuration, implementation, and data delivery functionality that is already setup for your Standard Application, such as:
The Noncredit Application uses the same admin configuration and reporting tools as the Standard Application; although some defaults and minor set up tasks will be required.
Uses the same Rules & Messages modules for the Standard Application
Uses the same databases as the Standard Application ("In-Progress" and "Submitted Applications")
Uses the same Report Center, reports, views, charts, and dashboards
The Noncredit Application uses the same data delivery processes
Uses the
Uses the same Format Definitions XML file for specifying which data fields should be downloaded from the Standard Application Download Server
Uses the same Job XML file
Uses the same Download Client that you currently have installed now
Uses the same Glue for CCCApply process that you currently have installed now (if applicable)
Differences Between the Standard Application & the Noncredit Application
Although there are very few differences between the Standard Application and the Noncredit Application, colleges that choose to implement the new Noncredit Application will have several required setup tasks, and should be aware of the following defaults and requirements.
Application URL | The Application Gateway to the Noncredit Application has a unique URL for each college based on their college MIScode. | ||
Terms | Terms can be configured in the CCCApply Administrator to display differently in each application. An "Application Type" toggle has been added to the Terms table which allows the college to set for: "Standard" or "Noncredit" or "Both". | ||
Intended Major / Program of Study | The "Intended Major/Program of Study" field can also display different majors/programs for each application. An "Application Type" toggle has been added to the Majors table in the Administrator which requires the college to set a setting: "Standard" or "Noncredit" or "Both". Each major or program must be configured with one of the available settings. These are set up in the "Majors" module in the CCCApply Administrator. Even if you plan to offer the same Majors/Programs of Study in both applications, you must set the Application Type setting to "Both" for each individual major or program. Read more about the rules and requirements for Majors in the CCCApply Administrator User Guide. | ||
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Supplemental Questions | Colleges have the option to configure unique supplemental questions for each application (Standard vs. Noncredit). The process for configuring and uploading supplemental questions are documented in the CCCApply Administrator User Guide, as well as the Working with Supplemental Questions User Guide. | ||
Post-Submission Calculations/Algorithms Not Run in Noncredit Application
Residency Status Determination (Submission Calculation Service)
Does not run at time of submission
<res_status> = field defaults to new value = "N"
AB540 Eligibility algorithm
Does not run at time of submission
<elig_ab540> = defaults flag to Null
Ineligible for Admission Status algorithm
Does not run at time of submission
<adm_ineligible> = defaults flag to Null
Financial Aid Eligibility algorithm
Does not run at time of submission
<fin_aid_ref> = defaults to Null
The other differences between the two paths are primarily to help colleges identify and distinguish the Noncredit path from the Standard Application, such as:
A different URL is used to get to the Noncredit Application path
A new "Noncredit Status" field was added to help identify Noncredit apps submitted. If the new Noncredit URL is used, the new <non_credit> field is set to "True", otherwise it is "False"
The Confirmation number for Noncredit apps that are started and submitted (or saved as In-Progress applications) using the Noncredit URL will have a "NC" prefix added to them
A new Integrity Flag 81 was added. When the new <non_credit> field is set to "True", Integrity Flag 81 is triggered which sends an email to the college admissions office with the message, "Applicant applied using the Noncredit URL"
There will be blank and/or null values appearing for a lot of existing fields, including the Citizenship, Military, and Residency fields, in your download files and in the Report Center
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Project Phases
Development and implementation of the Noncredit Application will roll out in phases. The first phase of development has already begun and a soft-launch release to the Pilot environment is scheduled for February 2019 as part of the CCCApply 6.4.0 release. Below is a breakdown of the project plan.
Phase 1: Development & Soft Launch
Development of the Noncredit Application (MVP requirements) began in September 2018 and the initial version will soft-launch in February 2019.
Development requirements for the minimum viable product for release (MVP) are here.
Phase 2: Pilot Project
Beginning with a soft-launch, a college pilot of six districts will test the new Noncredit application to work out the bugs, identify issues, and ensure all post-submission data and workflow processes are ready for production release. Pilot colleges will be required to participate in extended user acceptance testing and IT staff must support the effort with full implementation and integration with their SIS systems. Bi-weekly feedback meetings will be recorded and shared with colleges.
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For the full Pilot project plan, please see: Pilot Project Plan: CCCApply Noncredit Application: |
Phase 3: Production Release
The production release for the Noncredit Application is tentatively planned for June 15, 2019. This is part of the CCCApply 6.5.0 release.
Phase 4: Product Maintenance
CCCApply Redesign Project (2020)
Noncredit Application Requirements
Noncredit Application Change Request: 2018-24R: Revise CCCApply to Support Noncredit Students
Noncredit Workflow Path PPT (Note: This ppt was used for gathering and discussion development requirements only.)