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Item | Notes | ||
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1 | Adoption update | As of today, there are:
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2 | An update on the recent CCC Data 2.1.0 release and Canvas data | 5 | CCC Data 2.1.0 will be released to pilot on May 21st, with the pilot commencing on Friday, May 21st or Monday, May 24th. 5 colleges or districts have signed up to pilot test their Canvas data. Each college will be testing it using the direct connection to confirm that the data appears to complete and no issues found. If all goes well we will be pushing it live a few no defects are identified we will go production several weeks later, with access in early June. At this point we can begin setting up canvas data for all colleges. The company that makes Canvas Instructure is preparing a Canvas Data product overhaul, Canvas 2, which is currently in beta with several colleges. Once released it will affect our data pipelines. It should result in a net positive as the data structure will make learning outcomes data more useful.
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3 | Discussion on a proposed survey for feedback on how colleges are accessing and using CCC Data Warehouse resources | Review draft survey of Researchers with the goal for this survey to:
Question: Valerie Lundy-Wagner: Do you anticipate sharing this survey with the Research team at the CCCCO; I'd be happy to confer with the RP Group on some of this - seems like something very much in their wheelhouse and part of the unit's purpose. Valerie Lundy-Wagner and several members of the advisory group suggested changing the open text response for “how is this dataset being used” to a series of checkmarks, aligning the question with a number of equity initiatives. It was suggested that this list also include an “other” field as open text. A number of participants voiced that it may be too early for such a survey as they have not yet begun to work extensively with the data available in the CCC Data Warehouse; with Craig Hayward saying that it probably would get more attention as the spring semester winds down and summer starts up. Feedback was provided to reword the question that currently reads ”Do you have access at your college/district, or with professional organizations, to support you in utilizing the datasets within the Data Warehouse?” to be more direct and better clarify the intent of the question. | |
4 | Discussion: Connecting & Reconciling ID’s between Data Warehouse data sources | As we add more data sources, we would like to better understand how data between these datasets are connected and reconciled. A suggestion was made to create a unique entity ID, stating that it would be helpful to do this and that there may be a risk of data in the Data Warehouse being dismissed if it can not be connected properly. Manos Stefanakos referenced a crosswalk of identifiers, Mark and Manos to continue conversation offline to discuss how this data may be provided in relation to the data dictionaries for the data sources available in the Data Warehouse. | |
Discussion: CCCTC Enabling Services will engage with colleges to obtain API keys and address potential concerns. Some colleges reported on what the approval process looks like to obtain permission for the college to release the API key. Canvas data within the Data Warehouse will continue to be segmented by college in the CO view. Unlike other data sources in the Data Warehouse there is no cross system view. | |||
3 | CCC Data 2.2.0 Release Update | This release will be focused on:
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4 | Discussion Continued: Feedback on the tools, or additional infrastructure, the CCC Data would benefit from in support of research/analysis of available datasets A suggestion was made that the Data Warehouse could support regional data sharing. Comment/Question: Valerie Lundy-Wagner: I think the regional data sharing issues comes up frequently. Is there a barrier to doing this that the DW solves? Denice Inciong stated that they believe that having everyone accessing the same place would be beneficial as they currently send individual files to each other. Valerie Lundy-Wagner asked whether the issue is that they don't feel each others colleges data is collected and/or packaged similarly or accurately; and stated that she would learn more as she hears from the field and can ask Alyssa and Darla about this. | Mark Cohen stated that the Data Warehouse does not support data sharing, though this is something that may be supported if made a priority with data governance in place to support data sharing. This topic had been raised before and a decision made at the time to discuss this at a later date. Craig Hayward asked whether additional infrastructure may potentially allow for more flexible usage & integration of the statewide DW with local DWs?We are currently working on a new draft of the survey. Survey will go out during the Summer following the 2.1.0 release to provide users with more time to use the Data Warehouse. At this time there is no additional feedback. |
Issues/Questions Resolved
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Issue/Question | Resolution/Answer | 1Date Issue/Question Raised: What do analytics indicate about CO MIS usage with regard to the data mart?
| 2 | Date Issue/Question Raised: Should vision for success and student equity measurements metrics to be included?
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Action Items/Next Steps
Item | Notes |
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Date Action Item Raised: Date Action Item Resolved:
| Presenting at to CISOA on February 11th, will make recording available. |
Date Action Item Raised: Date Action Item Resolved:
| Ongoing task to refine support documentation based on feedback. |
Date Action Item Raised: Date Action Item Resolved:
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