Release Date
Maintenance Window
Release Scope
CCCApply International Application
OpenCCC Student Account System
Shibboleth V3 Upgrade
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Pre-Release Summary & Pilot Site Information Per the new CCCApply Communication Policy, colleges will be notified of any planned changes to the OpenCCC and CCCApply student applications 60 days prior to the production release. In addition, a pre-release version of the changes will be rolled to the Pilot environment 30 days prior to the release date. The Pre-Release Summary below outlines the planned changes that will be available for preview on the Pilot Site beginning August 26, 2016 at 6:00PM PST. The production release is scheduled for September 29, 2016 at 6:00PM PST. |
Pre-Release Summary
Below is a high-level summary of the priority enhancements that will be released, which will be followed by technical release notes when the code is deployed to the Pilot (test) system on August 26, 2016.
OpenCCC Account
When students sign-in to their OpenCCC Accounts to start or edit a CCCApply application, the identity provider software that secures the gateway to their account data, Shibboleth, is being upgraded from version 2.x to 3.0. This is a seamless upgrade and there will be no visible user interface change for users. Colleges do not have to take any action relative to this change.
Shibboleth is an open-source single sign-on (log-in) system for computer networks and the Internet. OpenCCC uses Shibboleth as its federated gateway to secure student account data (CCCID and personal identity information). Shibboleth v3.x will allow students and college staff to sign-in to multiple secure web applications run by CCC Technology Center using just one username and password.
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Mini-Grants Available to Support College Shibboleth V3 Upgrades The single sign-on IdP used to access the CCCApply Administrator and the CCC Report Center is also being upgraded to version 3.0. The upgraded version of Shibboleth (v3) is backwards compatible with version 2.x at this time; however the CCC Technology Center encourages colleges using Shibboleth as their SAML-compliant IdP software to consider upgrading to version 3.x in the near future.
NOTE: Colleges participating in any of the CCC Tech Center pilot programs and/or statewide technology initiatives, including but not limited to MyPath Portal, CCCAssess, Course Exchange, or Canvas Course Management System, will be required to upgrade to Shibboleth version 3.0 in order allow for student single sign-on across multiple web applicatoins. Mini-grant funds are available to help pilot colleges upgrade using an approved vendor. For more information about upgrading your existing IdP with CCCTC mini-grant funds, contact Keith Franco, kfranco@ccctechcenter.org. |
CCCApply Standard Application
<grade_point_average>
<highest_english_course>
<highest_english_course_grade>
<highest_math_course_taken>
<highest_math_course_taken_grade>
<highest_math_course_passed>
<highest_math_course_passes_grade>
Non-Residents (B0)
Release Highlights
The OpenCCC Shibboleth IdP is being upgraded to version 3.0. Colleges still using version 2.x Need a sentence here about backwards compatibility and information on how colleges can upgrade at anytime. Documentation is available for colleges when they are ready to upgrade. What is our recommendation to colleges?An enhancement to the OpenCCC Account Recovery system is being implemented. Students can now elect to reset their password by way of a secure URL link sent to their email account.
A change to the Area B residency logic is being made to correct issues identified regarding California residents who report an out-of-state activity, such as paying taxes outside the state within the last two years. The fix will ensure that these students are correctly classified as “B2 - possible residents” in the final area calculation.
A series of data questions to collect self-reported GPA and high school transcript data to support multiple measures for assessment placement (AB753, SB1456), is being added to the Education page. This implementation was requested by the Common Assessment project (CCCAssess) and approved by the CCCApply Steering Committee as an optional implementation only. Colleges must opt-in to participate.
Several enhancements and bug fixes were made to comply with 508 and WCAG 2.0 AA accessibility standards, including a reworking of the high school and college “School Finder” tools which (advanced search technology to identify your last high school or college from the list).
OpenCCCApply PILOT Site
Pilot ApplicationsRemember to include your college's MIS code to the end of each application URL.
PILOT CCCApply Standard Application URL
*Replace the XXX with your college MIS code.
PILOT BOG Application URL
*Replace the XXX with your college MIS code.
PILOT International Application URL
https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX
*Replace the XXX with your college MIS code.
Pilot Download Servers URL Attributes
Application
OpenCCC Account Recovery: Password Reset by Email Link
In an effort to reduce the number of incoming support calls for OpenCCC account recovery to the OpenCCC Helpdesk, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.
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Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation. Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request. |
New Data Fields to Support Multiple Measures (SB1456)
In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.
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Collecting transcript data at the time of application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016. Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org. Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org. |
Changes to the Download Client
The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.
The data fields included in the Multiple Measures for Assessment Placement - the “opt-in implementation” - are being added to the Download Client, as well as and the Report Center. All new fields are optional and do not have to be added to your download file; however, if you want to collect this dataAll fields will also be available in the Report Center. Data Fields for Assessment Placement
Description
Data Field
Format
Notes
Grade Point Average
grade_point_average
(varchar 5)
Optional Education page implementation
HIghest English Course Taken
highest_english_course
(integer)
Optional Education page implementation
Highest English Course Grade
highest_english_grade
(varchar 2)
Optional Education page implementation
Highest Math Course Taken
highest_math_course_taken
(integer)
Optional Education page implementation
Highest Math Course Grade
highest_math_taken_grade
(varchar 2)
Optional Education page implementation
Highest Math Course Passed
highest_math_course_passed
(integer)
Optional Education page implementation
Highest Math Passed Grade
highest_math_passed_grade
(varchar 2)
Optional Education page implementation
Integrity Flag 30
integrity_fg_30
varchar2
Residency: Integrity Flags
Enrollment Term Description
enroll_term_description
100
International Application
Enrollment Page
Major Description
major_description
100
International Application
Enrollment Page
Term Start Date
term_startdate
Standard Application
Term End Date
term_enddate
No First Name
no_firstname
integer
Account
No Middle Name
no-middlename
integer
Account
No SSN
ssn_no
integer
Account
Changes to Residency Logic
Update Area B Residency Logic for “Possible” Residents (B2)The Area B residency logic is being updated to fix a problem with non-resident and “possible” residents being incorrectly classified as “residents” in certain use cases, including the California resident who has also answered “yes” to one of the four “out-of-state” indicators on the residency page in the standard application. The correction will change the “IF NO” column of Step 1 from “B0 and go to step 2” to “Set B2 and go to step 2”. We will also add a new integrity flag (30) to alert Admissions that the user has an “out-of-state” indicator (such as they paid taxes outside of California within the past two years). This change will ensure that these applicants end up as “B2 = Possible Resident. Proof required” or “B0 = Nonresident. Does not meet residency criteria” when they reach the final classification (Step 13).
What action does the college need to take?There is no required action on the part of the college. However, you may want to review any rules created to ensure this change will not adversely affect any processes previously set up by your college. This change does not affect any data field calculations.Documentation
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This page is now obsolete. See Release 5.5.0 Summary Notes - 09.30.16 for the official summary of Release 5.5. |
Release Date
Description | Date |
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Release No. | 5.5.0 |
Production Release Date | 09.30.16 |
Pilot Preview Date | 09.01.16 |
Time | 6:00PM - 11:00PM PST |
Type | Mid-Year Release Maintenance Window |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release Scope
Description | Scope |
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Applications | CCCApply Standard Application CCCApply International Application OpenCCC Student Account System Shibboleth V3 Upgrade |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release Plan
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College Preview WebinarRecorded September 8, 2016. Check out the CCCApply project team discuss and demonstrate the changes and enhancements being released in OpenCCCApply Release 5.5. Two sessions were held and recorded. Both sessions covered the same material. Click here > OpenCCCApply Release 5.5 College Preview Webinar - 4:00PM Session - YouTube video; | Slide Deck - PDF |
30-Day Pilot Site Preview
In order to give colleges time to review and implement the changes and enhancements being released to students on September 30, we will release the code to the Pilot environment for 30 days in advance, on September 1, 2016 at 6:00PM. Technical specifications will appear in Pilot versions of the Data Dictionaries & User Guides, along with the notes and links in this document.
REMINDER: The production release is scheduled for September 30, 2016 at 6:00PM PST. The 30-day Pilot site preview begins on September 1st at 6:00PM.
Update the Download Client Jar Files
Pre-Release Notes Summary
Below is a high-level summary of the enhancements that are planned as part of the 5.5 release.
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The following enhancements are planned for the OpenCCC Account system. There are no actions required by colleges.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
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Update OpenCCC Shibboleth 2.4.0 to Version 3.1 | CCCTC is upgrading the OpenCCC student gateway IdP (Shibboleth v.2.4.1, to version 3.1) on September 30 as part of the planned mid-year release (5.5). Shibboleth Identity Provider (IdP) Version 2.X reached end-of-life status on July 31, 2016. | N/A | N/A |
Enhancement to OpenCCC Account Recovery:Password Reset by Email Link | In an effort to reduce the number of incoming support requests from students to the OpenCCC Helpdesk for Account Recovery, we are implementing a new 24/7, self-serve option for students to reset their passwords through a secure URL link sent to the user’s email address. | N/A | N/A |
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Anchor standard-app-changes standard-app-changes
CCCApply Standard Application
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standard-app-changes |
The following enhancements are planned for the CCCApply applications.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications planned for each item. A "Pilot" version of the CCCApply Standard Application Data Dictionary will accompany the release to Pilot on 9.01.16, and will be published in the Production Data Dictionary on September 30, 2016.
Change Specification / Technical Notes | Summary | New Data Fields / Change to the Download File | Change to Logic | ||
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New Data Fields to Support Multiple Measures for Assessment Placement | **OPTIONAL IMPLEMENTATION** This new featured section in the Education page will not appear unless the college chooses to opt-in to participate. This applies to downloads, reporting, and rules as well.
| Yes. See "Changes to Download Client" below. | No | ||
Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0) | A critical missing step is being added to the Area B residency logic to correct issues identified regarding California residents who report an out-of-state activity on the standard application.
| Yes. See "New Data Fields & Changes to the Download Client" section below. | Area B. See "Changes to Logic" section bellow. | ||
Revised High School/College Finder Widgets | The High School Finder (and College Finder) advanced search widgets which appear on the Education page in the Standard and International Applications were refactored for per accessibility requirements. The technical changes will allow students using screen readers and/or other assistive technologies to look up high schools and colleges using keyboard without difficulty. | N/A | N/A |
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The following data fields will be added to the Download Client. To download these fields, your college IT staff must add them to the Download Format Definitions XML file for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
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Here is the latest Release 5.5.0 Transfer Client Jar: transfer-client.jar |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
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No SSN | ssn_no | boolean | Yes | Yes | Yes | All Applications | |
Completed 11th Grade | completed_eleventh_grade | boolean | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Grade Point Average | grade_point_average | varchar 5 | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest English Course Taken | highest_english_course | integer | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest English Course Taken Grade | highest_english_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Taken | highest_math_course_taken | integer | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Taken Grade | highest_math_taken_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Passed | highest_math_course_passed | integer | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Passed Grade | highest_math_passed_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Integrity Flag 30 | integrity_fg_30 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Residency |
Term Start Date | term_start_date | date | Yes | Yes | Yes | International Only | |
Term End Date | term_end_date | date | Yes | Yes | Yes | International Only | |
Term Description | enroll_term_description | varchar 100 | Yes | Yes | Yes | International Only | |
Major Description | major_description | varchar 64 | Yes | Yes | Yes | International Only |
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Opt-In to Download the Multiple Measures Data Fields The new Multiple Measures for Assessment Placement data fields are being added to the Download Client for the Standard Application, but you will only be able to download them if you opt-in to implementation this feature. To find out more, please contact the CCCAssess Product Manager, John Hadad, jhadad@ccctechcenter.org. |
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Update to Area B Residency Logic
The Area B residency logic is being updated to fix a problem identified around California residents who answered "Yes" to one or more of the "out-of-state activity" questions within the past year. The majority of the problems identified pertain to California residents that reported that they paid taxes outside California last year, yet they've also lived in the state for the past two years.
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The solution is to change Step 1 from: "Set Class B0 - Non-resident > Go to Step 4" to "Set Class B2 > Set flag (30 > Go to Step 2" which is the point where California residency for 2years is identified. If the answer is "No" at step 2, the "B0" classification is then set, and the logic advances to step 3 and 4. At step 4, unless the student with the "B0" classification is determined to be a current or former Foster Youth, they keep the "B0" classification and skip to the end for final B0 classification. If the user is a Foster Youth, the class is set back to "B2", a flag is set, and they advance through the rest of the logic with that classification. Please review the Change Specification for detailed information and a Use Case Matrix to ensure all scenarios are tested against the new logic. |
What action does the college need to take?
No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step and change to Step 1). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Out-of-State Activities" to help identify these cases and collect proof when needed.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Anchor bugs bugs
Bug Fixes
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bugs |
The following bug fixes are planned for this release. No action is required by the colleges.
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If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Summary | Application | ||
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Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center | Report Center | ||
Error page if the tstmp_submit timestamp is null for submitted apps. | CCCApply | ||
Fixed issues with the Visa/Alien Registration Number Issue & Expiration Dates | CCCApply | ||
Typos on State/College Employee question when applicant is a dependent minor | CCCApply | ||
Fix Client-Side Validation: Main Phone Number cannot be empty if Second Phone is Entered | CCCApply | ||
Education tab client side validation appears without clicking on the Continue button | CCCApply | ||
Missing Client-side Validation on Education Page: No college attended when college count is not empty | CCCApply | ||
Question mark typo found on Privacy Policy page | CCCApply | ||
Skip navigation link not displayed in Safari | CCCApply | ||
Enhanced focus indicator to button elements and form inputs | CCCApply | ||
Replaced ASCII art with semantic markup and CSS | CCCApply | ||
Text Alternative added to Notification messages | CCCApply | ||
Corrected the format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field
| CCCApply | ||
URL encode campaign tracking code values
| CCCApply | ||
Users with no First Name are Seeing Null in their Account Creation Emails | OpenCCC Account | ||
Added Missing Security Question to Dropdown List:
| OpenCCC Account | ||
Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1 | CCCApply | ||
Corrected typos on the Review Application page and View Submitted Application pages | CCCApply | ||
Fixed error submitting International Application when Term description too long | International | ||
Fixed Typo in Hover Help for the Year Field When Date Taken or Completed Displays on Proficiency Test/Qualification | International | ||
Removed the "SEVIS ID number" validation from being displayed when Sevis Information box is unchecked | International | ||
Added character limit (50) to Colleges Attended: Major field in International Application. Data field: <col1_major>; Length: 50; Format: ASCII Alphanumeric text input | International | ||
Corrected a typo (removed extra space) for International addresses in the Review Account/Mailing page | International | ||
Fixed issue with the USPS Checkbox Remaining when User changes address | International | ||
Removed "foster_youths" field from Administrator Rules. This field is not in use. Replaced with Foster Youth Status in 2013 | CCCApply | ||
New Degree Types AA-T and AS-T were not displaying in the Majors Summary View in the Administrator | CCCApply | ||
When the "parent/guardian is a veteran" option is selected, bad hover-help text for discharge date was replaced | CCCApply | ||
Prevented Preferred Names field from clearing when 'Cancel' link clicked on Edit Personal Information page | OpenCCC Account | ||
Hover help no longer appears for links on account logged out success page | OpenCCC Account | ||
Users with no First Name are no longer seeing Null in their Account Creation Emails | OpenCCC Account |
Accessibility Fixes
One of the objectives of this release is to fix a series of accessibility issues in the CCCApply applications which were identified in a third-party accessibility review conducted in February 2016. Issues that can be fixed in the current version of CCCApply will be fixed; however, issues that require significant re-writes to the application code or user interface are being deferred to the next version of CCCApply (3.0). Development for V.3.0 is slated to begin in Fall 2017.
The issues below were determined to be mandatory or feasible fixes for the current version of CCCApply.
Description | Application |
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Update High School & College Finder in Apply & IA - Education Tab (See CCCApply summary of requirements above.) | CCCApply & International Applications ONLY |
Skip navigation link not displayed in Safari | CCCApply, BOG, International |
Skip Navigation links and browser focus | CCCApply, BOG, International |
Enhance focus indicator to button elements and form inputs | CCCApply, BOG, International |
Replace ASCII art with semantic markup and CSS | CCCApply, BOG, International |
Notification messages do not provide text alternative | CCCApply, BOG, International |
The PILOT Site
During the 30 Day Pilot Preview period, we encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields being added and the application they are being added to). NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.
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Preview on Pilot Site for 30 Days Beginning September 1 at 6:00PM, all release changes and enhancements will be added to the Pilot environment for colleges to preview and test for 30 days. Update Data Dictionaries and User Guides will be available on the CCCApply Project Site on that date. Questions? Please post all questions on CCCTechnology.info. |
Getting to the Pilot Applications
Remember to include your college's MIS code to the end of each application URL.
PILOT Application | NEW PILOT Application URL |
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PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Application Downloads-URL Attributes
Application | PILOT DOWNLOAD URL |
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PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are here to give you an idea of what they look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
Documentation
A Pilot version of the CCCApply Standard Application and User Guides will be posted and announced with the Pilot release on September 1, 2016.