The forms below are used for all Committee members and other authorized travelers who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Travel Reimbursement Procedure
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Contractors and other Vendors will use this procedure to submit invoices to the CCC Technology Center. Accounts Payable is required to adhere to District policies, state regulations, and federal laws in all business transactions. Our department processes purchase orders, issues payments and reimbursements, and contacts vendors and individual contractors.
Invoice Submission
All invoices should be submitted via the CCC Technology Center Form
Alternate link here: https://app.smartsheet.com/b/form/
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VERY IMPORTANT: Please upload the travel form as an Excel file, all other documents should be PDF
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Hints and Tips:
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- Prior to your trip, include Full Flight Itinerary with Dates, Times and Departure/Return Airports
- On return submit your itemized receipt showing final payment
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- YES, you can be paid for mileage if it is less than the combination of flying+driving+parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a comparative 2-week advance purchase fare
- When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, or similar application to show your mileage if you drive vs. fly
- When calculating parking, obtain a screen-capture of the parking rate from your local airport's parking lot
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Hints and Tips:
- Please be sure to include all documents and receipts in PDF format if possible
- Be sure to include the PO number on your invoice
- Monthly invoices should be submitted as soon as possible after the end of the month
Questions about your account? Please contact: accounting@ccctechcenter.org
Alternate link here:
http://www.butte.edu/community/getting_involved/contacts/trustees/policies/chapter6pdfformat/AP%206310%20-%20Accounting.pdf
California Community Colleges Budget and Accounting Manual
Alternate Link here:
https://www.cccco.edu/-/media/CCCCO-Website/Files/Finance-and-Facilities/budget-and-accounting-manual-2012-edition-ada.ashx?la=en&hash=8D0B20749805F8DFEA3C3AFD2FDF0096A5361EB2
<< Back || Employee Travel || Non-Employee Travel || Contract Services and Accounts Payable