Career Coach EZ lift is the process created and administered by Enabling Services.
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Enabling Services obtains Career Coach workbook from Lightcast
Enabling Services delivers workbook to school
School reviews their academic programs, making additions, deletions, changes. Jump to the topic
School delivers updated workbook to Enabling Services (keep a copy; it will be used later in the EZ Lift process, noted in step 12)
Enabling Services creates EZ Lift workbook – one worksheet for each academic program. Jump to the topic
Details on creating worksheet tabs are here. Jump to the topic
Academic Programs and occupations associated with them. Jump to the topic
Enabling Services finds Occupation Codes/Occupation Titles aligning with academic programs, adding them to each program worksheet. Jump to the topic
Enabling Services sends EZ Lift workbook to school for review. Jump to the topic
School disseminates worksheets (one for each academic program) to Deans/Department Chairs responsible for assigned disciplines and their associated academic programs.
Deans/Department Chairs review worksheets for their discipline, reviewing Occupation Codes/Titles Enabling Services assigned to each program; they may choose to ‘strike’ some of the Occupation Codes/Titles assigned.
School returns updated EZ Lift workbook to Enabling Services
Enabling Services adds approved Occupation Codes/Occupation Titles to Occupation Mappings worksheet, program by program - within Career Coach workbook (as updated/received by school in item 4) Jump to the topic
Enabling Services sends updated Career Coach workbook to Lightcast
Lightcast makes updates in Career Coach, and sends updated workbook to Enabling Services
Enabling Services delivers updated workbook to school
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The workbook has a worksheet listing academic programs/certificates-the ‘Programs’ tab. This list must be reviewed by the school for accuracy. They make any additions, deletions, and modifications to the program list.
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Once done, they return the updated workbook to Enabling Services.
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Enabling Services then creates a new ‘EZ Lift’ workbook, with a worksheet for each academic program/certificate (screenshot below).
Since Excel tab names are limited to 31 characters, it might be helpful to determine how you’re going to name the tab first, then create the worksheets using a tool.
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Sub AddSheets()
'Updateby Extendoffice
Dim xRg As Excel.Range
Dim wSh As Excel.Worksheet
Dim wBk As Excel.Workbook
Set wSh = ActiveSheet
Set wBk = ActiveWorkbook
Application.ScreenUpdating = False
For Each xRg In wSh.Range("A1:A7")
With wBk
.Sheets.Add after:=.Sheets(.Sheets.Count)
On Error Resume Next
ActiveSheet.Name = xRg.Value
If Err.Number = 1004 Then
Debug.Print xRg.Value & " already used as a sheet name"
End If
On Error GoTo 0
End With
Next xRg
Application.ScreenUpdating = True
End Sub
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In the top line of the worksheet add the name of the school’s program, and school’s credential in columns A, B. In columns C, D, E, F – add Program Name, Credential, Occupation Code, Title; this follows the formatting in the Lightcast/EMSI workbook:
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Human Services: Advocacy
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AA Degree
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Program Name
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Credential
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Occupation Code
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Occupation Title
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Now you have your foundation set up.
Freeze the top row (View tab, Freeze Panes, Freeze top row).
Searching for programs, and jobs associated with them:
We created an extensive workbook located here. We search for an academic program, and identify all the occupation codes/titles associated with that program, leveraging the work already accomplished in other endeavors.
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Sometimes you have to ‘think outside the box’. What’s a similar name for a program?
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Paramedic might be Emergency Medical Services, EMT, Public Health, Firefighter.
Liberal Arts and General Studies are also worth reviewing; they often have various ‘flavors’.
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A two-year degree could be an AS (Associate Science), AA (Associate Arts) AST (Associate Science-Transfer), AAT (Associate Arts Transfer). Usually around 60 units; of those 60 units-some are Gen Ed General Education requirements.
Gen Ed requirements help round out a student’s education. Most schools require at least one course in Math, English composition (reading/writing), Social Sciences, Natural/Physical/Biological Sciences, Arts & Humanities.
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Because there is a vast difference in an Associate degree versus a Certificate, use your judgement in identifying possible occupations to be associated with the academic program.Next, look through
Further, just because a student chooses a particular academic program doesn’t mean that when the student graduates from that program, they’re ready to start their chosen career. Their career choice might require additional academic studies (bachelor’s, master’s, doctorate).
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We created an extensive workbook located here. We search for an academic program, and identify all the occupation codes/titles associated with that program, leveraging the work already accomplished in other endeavors.
Once the occupation codes/titles have been identified for an academic program, we add the relevant information to the EZ lift workbook and program worksheet for that particular program.
Here is a glimpse of the extensive list of academic programs and associated occupations we’ve utilized in the past:
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Here is an example of the initial list of programs/jobs, with many duplicates:
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Formatting worksheets
Highlight just columns C, D, E, F. Use the Data tab to SORT. Sort by Occupation Title.
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Once this exercise has been completed for each Academic Program, worksheet by worksheet, we’ll be ready to send it to the school for review.
Review
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Academic Academic Deans are responsible for all the academic programs in their discipline. A discipline is a broad academic ‘school of thought’.
For For instance, the ‘Business’ discipline might have academic programs in Accounting, Human Resources, Entrepreneurship, etc.
The The Business dean is responsible for all academic programs that fall in this discipline. S/he might work with Department Chairs, Faculty, and Career Center professionals to review the occupations we’ve associated with a particular academic program.
Enabling Enabling Services suggests that Deans be given each worksheet that falls into their discipline/area of influence.
Deans will then review each worksheet, and determine if the occupations we paired with the academic program(s) are appropriate. If they feel an occupation listed should not show in Career Coach, they can just color the row red, or use the ‘strikethrough’ tool:
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Workbook
The workbook has received from school:; now we need to add occupation codes/titles to the Lightcast occupation mappings page.
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Once the workbook has been received from the school, the next step is to add all the academic programs with their (approved) paired occupation codes/titles to the Lightcast workbook.
This is the workbook we sent to the school and they returned – with their updated list of academic programs (with additions in blue, changes in green, and deletions in red).
We’ll We’ll be concentrating on the Occupation Mappings sheet:
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We need to make sure we include the new, changed, and deleted programs on the Occupation Mappings sheet. **Note** There is no worksheet for deleted programs in the ‘EZ Lift workbook’.
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Where a program name might have changed, the Program name/Credential cells are green, but the Occupation Codes/Occupation Titles are blue (to be sure that Lightcast adds all school approved Occupation info to that particular academic program).
Here’s Here’s a glimpse of a workbook we already sent to Lightcast/EMSI:
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