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A series of custom data fields configured by each CCC college for use in one or more CCC web applications. The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user. From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.
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Configuring Individual Categories Manually Through the "Add/Edit Major" Modal When adding custom categories manually to individual Majors through the "Add/Edit Major" modal - the user must hit ENTER after adding each category (correctly spelled, case sensitive). Multiple categories can be added to the same Major, but the ENTER button must be clicked after each Category is entered. |
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If a category is accidentally misspelled, or if extra spaces are added, the system will consider it unique and will create a new category. The most efficient way to implement the Major Category data field and filter for your existing majors, use the Import Majors process detailed below to ensure consistency across the categories and alignment to majors. |
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Displaying the Major Category Menu in CCCApply
The Major Category data field and filter is OPTIONAL. If your college chooses to implement categories to filter or group their existing majors, such as meta majors, they should plan out their categories using this worksheet and determine which majors should align to each category in advance.
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- IF the college adds one or more custom category names in the Category input field in the "Add Majors" modal, or by Importing Majors, THEN the "Major Category" dropdown menu will appear as a required field in the student-facing CCCApply application. The Major Category menu will appear between the Education Goal field and the Intended Major or Program of Study field on the Enrollment page.
- IF the college DOES NOT add one or more custom Categories in the Majors module for their CCCApply application, THEN the Major Category menu DOES NOT appear in the application and their list of majors will display in alphabetical order by Major Description in the Intended Major or Program of Study menu in CCCApply.
- The Major Category filter can be turned off by removing all custom categories created in the Category field for every major listed for your college in the Administrator. This will remove the Major Category menu from the student-facing CCCApply applications and the Intended Major or Program of Study menu will revert back to displaying the full list of majors and programs in alphabetical order by Major Description.
- All listings of your college majors will display in alphabetical order, including the list of custom categories (major category response options) and each filtered list of majors by category.
Using the Major Category Filter
To implement the Major Category filter, complete this worksheet and ensure Admissions staff understand the new configuration. The following tasks will be completed in this process:
- Getting Started
- Identify Your Major Categories
- Export Your Current Majors List from the CCCApply Administrator
- Align Your Categories to Your List of Majors
- Import Your Configured Majors List
- Test Your Major Category Implementation
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Get Started
- Plan your Major Category implementation completely before you begin;
Setup your Major Categories in the Pilot CCCApply Administrator 2.0
Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL
Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu
From the CCCApply homepage, select the Majors module from the modules menu bar for your college
From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.
Identify and Create Your Major Categories
Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
- Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
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Reminder: The instructions in this worksheet assumes you will setup all categories at one time using the "Import Majors" method. If any categories are added or edited individually, by adding or editing an individual major in the "Add/Edit Major" modal, you must spell, space and punctuate each category correctly and you must hit "Enter" after each individual category is entered into the "Category" input menu. |
Identify Your Major Categories
Using the table below, define the names of your custom categories. Remember, each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*
Category names must not be longer than 100 characters each.
Category names may include multiple words, capitalization, punctuation, and spacing (such as: Arts, Humanities, Communication & Design).
- Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.
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[Add more rows to the table above, if needed.]
Export Your Current Majors List from the CCCApply Administrator
From the Admin 2.0 Majors module summary table, click on the “Export Majors” button to export your current list of college majors to a CSV file. By default, the file will export as a CSV file.
Locate and open the file from your Downloads folder and Save As with a name that identifies it as the original exported list of majors from your Pilot environment for your college.
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Aligning Your Custom Categories to Your Majors
Editing the Export Majors CSV File
The Admin 2.0 Export Majors function produces a .csv file and the Admin 2.0 Import Majors function requires a .csv file in exactly the same format.
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Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application. |
Aligning Your New Categories to Your Majors
Now that your categories are identified and you’ve exported your current list of Majors, your export spreadsheet now becomes your working spreadsheet to align your categories to each major and configure any other required or optional data to be imported to your Majors table.
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The screen shot below shows an example of a typical Majors Export file. Remember to leave the "eduGoals" column empty and the "created" column empty when you import your configured majors file.
Configuring the Major Start & End Dates
IMPORTANT NOTE: Date formats for the Majors .csv file must be in the following format: mm/dd/yyyy.
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- The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;
- The End Date is required, else error message.
- The major must be setup with one of the following settings:
- Major has no end date, OR
- Major has end date
- The End Date must be configured in the following format: mm/dd/yyyy
- Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user
- Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)
- Cannot be before the Major Start Date, else error message else error message will display
- Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields
- If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply
- If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
Configuring Required Majors Data
Now that you’ve aligned your new categories to each major, you must ensure that all required data is configured correctly in the spreadsheet before importing your Majors file. Specifications for each required data column appears below.
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VERY IMPORTANT: The “EduGoal” and the "Created" columns do not pertain to this version of the Majors module in Admin 2.0 - BUT the data columns MUST remain in your Import Majors file and should be left BLANK in your CSV file. |
Importing Your Majors CSV File
You must use a .csv file to import majors into the CCCApply Administrator. The easiest way to do this is usually to export the current majors to a .csv file and then edit the file since a header row and some configuration details are required.
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IMPORTANT: Administrator Changes Take 30 Minutes to Appear in Applications |
Environment-Specific End-to-End Testing
Remember, changes made in the Pilot CCCApply Administrator will only display in your Pilot CCCApply Application and, for downloadable data fields, are only downloaded from the Pilot Downloads server. This also pertains to reporting. Pilot applications can only be run in the Pilot Report Center.
This is an important concept to remember when setting up your major categories, configuring your required and optional major data fields, and testing the full workflow of setup (configuration), data collection, data download and data reporting in the same environment.
Log in to the Corresponding CCCApply Application URLs
The URLs shown below are templates. To see your college application, you must replace the "XXX" at the end of the URL with your college's MIS code. To validate that you have reached your college applications, you should see your college logo in the upper left corner of the header banner. NOTE: We have no district applications, so if you are a single-college district, use your college MIS code to access your application.
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| PILOT Application | Application URL |
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| PILOT CCCApply Standard Application | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX *Replace the XXX with your college MIS code |
| PILOT Noncredit Application | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX&nonCredit=true *Replace the XXX with your college MIS code |
| PILOT Promise Grant Application | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX *Replace the XXX with your college MIS code. |
| PILOT International Application | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX
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Majors Sort Order
- The following Sort Order logic should be in place - The default sort order for Majors without any filters added is: alphabetical, ascending, by <major_description> (not Major code, but the description of the major (i.e., Art History 1A = description, vs. ART1A = major code.)
- Only the Major description field displays to the student in the Apply & International applications. This is what appears in the "Intended Major or Program of Study" dropdown menu that the student chooses. If no filtering is added in the Administrator, the long, flat list of majors should appear in alphabetical order to the student in the menu in the application.
- Save- User needs the ability to save so that the major is added and configurations are affiliated.
- Cancel- user needs the ability to cancel out of adding a major without any configurations being saved.