The forms below are used for all Committee members and other authorized travelers who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Travel Reimbursement Procedure
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VERY IMPORTANT: Please upload the travel form as an Excel file, all other documents should be PDF
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Accounts Payable is required to adhere to District policies, state regulations, and federal laws in all business transactions. Our department processes purchase orders, contacts and issues payments and reimbursements to vendors and individual contractors.
Our policies can be found here:
Please see the subcategories below, to view policies and procedures and, access forms.
| Travel Reimbursement Tips Guide | Travel Form Instructions | Travel Form Non Employees | ||||||||||||||||||
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Hints and Tips:
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- On return submit your itemized receipt showing final payment Drive vs
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Fly? Can I be paid mileage instead of airfare if driving is more convenient for me? - YES, you can be paid for mileage if it is less than the combination of flying+driving+parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a comparative 2-week advance purchase fare When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, or similar application to show your mileage if you drive vs
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fly- When calculating parking, obtain a screen-capture of the parking rate from your local airport's parking lot Mileage Documentation:
- Provide MapQuest/Google Map showing total mileage Requested District Reimbursement Rate @ $0
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58/MileIf mixed modes of transportation, please provide breakdown and beautiful notes to ensure prompt and accurate processing