Overview

However, the recently passed Assembly Bill 3101 (AB3101) exempts a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, from community college residency classification requirements.

Therefore, the CCCApply application process needs to be updated to collect information/data on all students, provide colleges with an electronic admission application for their non-credit  1) exempt non-credit students from the residency determination, and only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.

Business Need & Legislative Driver

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Existing California education code law requires residency determination for every student at the time of admission to a California community college. However, the recently passed Assembly Bill 3101 (AB3101) waives residency-determination

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for students seeking to enroll exclusively in career development and college preparation courses, and other courses for

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which no credit is

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given from community college residency classification requirements.

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In order for CCCApply to serve all students, the

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online application is being updated to: 

By implementing the new non-credit workflow via a different URL, the application will need a non-credit student "self-identifying" question to the application - there will be, in effect, two front doors (URLs) to the same application. The colleges will be responsible for determining who should apply using the Non-Credit Application and for managing and directing students to the non-credit URL.

Product Description

The CCCApply Non-Credit Application is a streamlined,

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residency-determination-free

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version of the Standard Application, with a unique, college MIS-code branded URL intended explicitly for students enrolling exclusively in non-credit courses. More like a "workflow" than a completely separate application, the non-credit application uses the same infrastructure as the Standard Application - but without the residency questions

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or the residency algorithm.  The residency status field will automatically default to "N" and a new "non_credit" flag will default to "True"for all applicants who enter the Standard Application via the new Non-Credit URL. 

Product Features

CCCApply Non-Credit Path Change Requirements  

Characteristics of the Non-Credit Application:

• Shorter, streamline version of the Standard workflow
• Confirmation numbers are modified with a prefix: "NC"
• Users are flagged as "non-credit"
• No residency questions, pages,

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• or logic*

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• New Integrity Flag 81 is triggered when user applies via the Non-Credit URL
• New "Non-Credit" flag is set to "True" when user applies via the Non-Credit URL
• Residency status field defaults to a new value: "N"

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Project Phases

Development and implementation of the Non-Credit Application will roll out in phases.  The first phase, development, has already begun and a soft-launch release to the Pilot environment is scheduled for February 15, 2019 as part of the CCCApply 6.4.0 release. Below is a breakdown of the implementation plan. 

Phase 1:  Development & Soft Launch

Develop a non-credit version of the Standard application - residency-determination freeDevelopment of the Non-Credit Application path within the Standard Application began in September 2018 and the initial version will soft-launch in February 2019. 

Phase 2: Pilot Project

Soft launch the initial version and commence Pilot Project with Non-Credit collegesBeginning with the soft-launch on February 15, a college pilot of six districts will test the new non-credit application to work out the bugs, identify issues, and ensure all post-submission data and workflow processes are ready for production release. Pilot colleges will be required to participate in extensive user acceptance testing and IT staff must support the effort with full implementation and integration with their SIS systems. Bi-weekly feedback meetings will be recorded and shared with colleges.

Pilot Updates

Bugs and other issues will be prioritized for fix throughout the 12-week pilot project. A change deadline schedule is below (subject to change):    

February 15, 2019: Soft-launch to pilot colleges. IT implementation and user acceptance testing begins.

March 15, 2019:  Production release (6.4.0) - no new Non-Credit changes included.

April 15, 2019:  Deadline for approved changes and bug fixes.

May 1, 2019:  Code freeze for 6.5.0 pilot release.

May 15, 2019:  Final pilot release (6.5.0).

June 15, 2019:  Production release (6.5.0).

Phase 3: Production Release

Pilot Implementation & Continuous Feedback - Changes & Enhancements - multiple pilot releasesThe planned production release for the Non-Credit Application is June 15, 2019.

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Non-Credit Application Project Roadmap

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Project & Development Information

CCCApply Non-Credit Application Change Request:  2018-24R: Revise CCCApply to Support Non-Credit Students

Non-Credit Workflow Path PPT

Non-Credit Application Requirements Review