Versions Compared

Old Version 7

changes.mady.by.user Patricia Donohue

Saved on

compared with

New Version 8

changes.mady.by.user Patricia Donohue

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Note

For the purpose of efficiency, the process outlined in this worksheet assumes that the college will be using the “Import Majors” functionality to implement the Major Category filter, as opposed to editing each Major  individually in the Majors module in Admin 2.0.

...

It is also assumed that you will be setting up and testing this implementation in the Pilot Administrator environment first, tested thoroughly, and then repeated in the Production Administrator environment, once you have verified successful end-to-end testing. For more information on testing in the Pilot vs Production environments, see Testing Your Implementation.

General Definitions & Notes

Majors Module:  A series of custom data fields configured by each CCC college for use in one or more CCC web applications.  The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user.  From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.

...

General Definitions & Notes

Majors Module:  A series of custom data fields configured by each CCC college for use in one or more CCC web applications.  The Majors module is accessible in the CCCApply Administrator 2.0 by an authorized college or district user.  From the CCCApply, or International, Administrator homepage, click on the "Majors" link from the modules menu bar.


Major Category Data Field:  A new optional data field added to the Majors table in CCCApply. The data field <major_category> is a text field and the response options - which are determined by the college - are restricted to 100 characters each. There is no limit to the number of response options that can be defined for this field by the college. The data field responses/values, are configured in the CCCApply Administrator 2.0. The data field responses/values must be setup separately for CCCApply Standard and International applications.  When implemented correctly, the response options will appear in a new Major Category dropdown menu which will appear on the Enrollment page directly above the existing "Major or Program of Study" menu in the CCCApply Standard, or International, application. 


Major Category Filter:  The dynamic display of the custom-defined response options that will appear in the Major Category drop down menu on the Enrollment page in CCCApply Standard, or International, application. When the Major Category data field is configured, the dropdown menu appears in the student-facing application as a filter,  prompting the applicants to choose a high-level major "category" before selecting a filtered major or program. Each response option that appears in the "Major Category" dropdown menu aligns to one or more majors or programs of study configured by the college.


Note
titleImportant Notes

...

  • There is no limit to the number of custom categories that can be created by the college and aligned to individual majors; however, every major should be aligned to at least one category.
  • A category can be added, disassociated, imported and exported in the Majors module in the CCCApply Administrator 2.0.
  • Custom categories, also known as response options to the <major_category> field, are case-sensitive and must be spelled correctly and spaced consistently, when added to individual major records through the “Add Major” modal.  If a category is accidentally misspelled, or if extra spaces are added, the system will consider it unique and will create a new category.
  • If your college plans to implement the Major Category filter in both the CCCApply Standard application and the International application, you will need to set up categories for each application separately.
  • The most efficient way to implement the Major Category data field and filter for your existing majors, use the Import Majors process detailed below to ensure consistency across the categories and alignment to majors.


Displaying the

...

Major Category Menu in CCCApply

The Major Category data field and filter is OPTIONAL. If your college chooses to implement categories to filter or group their existing majors, such as meta majors, they should plan out their categories using this worksheet and determine which majors should align to each category in advance. 

...

  • IF the college adds one or more custom category names in the Category input field in the "Add Majors" modal, or by Importing Majors, THEN the "Major Category" dropdown menu will appear as a required field in the student-facing CCCApply application. The Major Category menu will appear between the Education Goal field and the Intended Major or Program of Study field on the Enrollment page.

  • IF the college DOES NOT add one or more custom Categories in the Majors module for their CCCApply application, THEN the Major Category menu DOES NOT appear in the application and their list of majors will display in alphabetical order by Major Description in the Intended Major or Program of Study menu in CCCApply.

  • The Major Category filter can be turned off by removing all custom categories created in the Category field for every major listed for your college in the Administrator.  This will remove the Major Category menu from the student-facing CCCApply applications and the Intended Major or Program of Study menu will revert back to displaying the full list of majors and programs in alphabetical order by Major Description.

  • All listings of your college majors will display in alphabetical order, including the list of custom categories (major category response options) and each filtered list of majors by category.

...


Using the Major Category Field

To implement the Major Category filter, complete this worksheet and ensure Admissions staff understand the new configuration. The following tasks will be completed in this process:

  • Getting Started
  • Identify Your Major Categories
  • Export Your Current Majors List from the CCCApply Administrator
  • Align Your Categories to Your List of Majors
  • Import Your Configured Majors List
  • Test Your Major Category Implementation

Getting Started

  1. Plan your Major Category implementation completely before you begin

  2. Setup your Major Categories in the Pilot CCCApply Administrator 2.0

    1. Navigate to your Pilot CCCApply Administrator 2.0 system using your new college/district URL

    2. Select "CCCApply Administrator" from the CCC Administrator landing page from the "Applications" menu

    3. From the CCCApply homepage, select the Majors module from the modules menu bar for your college

    4. From the "Majors" module summary page, follow the instructions below to Export Your Majors to begin configuring your major categories.

  3. Identify and Create Your Major Categories

    1. Using the table below, determine names for your custom categories. Remember that each category name will become the custom response options that appear in the "Major Category" dropdown menu on the student-facing application, and will also be the custom data field "values" that will appear in your downloads and reports.*

      1. Category names must not be longer than 100 characters each.

      2. Category names may include multiple words, capitalization, punctuation, and spacing (such as:  Arts, Humanities, Communication & Design).

      3. Category names must be consistent - any deviation in spelling, spacing or punctuation (case sensitive and spacing) will create a separate category in the system.

...

  1. From the Admin 2.0 Majors module summary table, click on the “Export Majors” button to export your current list of college majors to a CSV file. By default, the file will export as a CSV file.

  2. Locate and open the file from your Downloads folder and Save As with a name that identifies it as the original exported list of majors from your Pilot environment for your college. 


Image RemovedImage Added


Note

Locate your CSV file in your Downloads folder and Save As a CSV file with a filename that indicates it is the original major list for your college from a specific environment.

...

Aligning Your Custom Categories to Your Majors

Editing the Export Majors CSV File

...

  1. Open the exported majors .csv file on your computer using the application of your choice (Microsoft Excel is recommended).
  2. Edit the majors data as needed. It is assumed that your intention is to add new majors and/or edit the majors displayed in order to import them with new values for your CCCApply application(s). Use the table below as a guide.
Warning

Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application.

...

Majors CSV File Element

...

Purpose/Format Rule

...

Header row (i.e. row 1 that reads left to right: application, code, description, etc.)

...

IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

...

Application column (application)

...

The application column value must be in ALL CAPS and be either:

  • APPLY (for CCCApply application majors), OR,
  • INTERNATIONAL (for International application majors)

You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

...

Award Type (awardType)

...

The Award Type field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:

The award type values must not contain any spaces and MUST be one of the following allowed values:

  • AA_degree
  • AS_degree
  • AA_T
  • AS_T
  • Certificate
  • Other
  • None

The Award Type field is required in the new system. All imported majors, and majors migrated from the legacy Admin 1.0 system, must include a value in this field. If you do not have an aligned award type for one or more majors, please enter “None”.

When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”

...

Education Goals (eduGoals)  (NOT APPLICABLE in this version)

Warning

The Education Goals filter is OUT OF SCOPE for the first version of the CCCApply Admin 2.0.  This filter was removed from the code prior to the September 2018 release.  However, the column remains in the table for future development. This column must NOT BE REMOVED from your CSV file. It must remain EMPTY in your Import Majors CSV file.

...

Date Values (start or end columns)

...

  1. the majors displayed in order to import them with new values for your CCCApply application(s). Use the table below as a guide.


Warning

Note: You cannot mix CCCApply and International application majors in one .csv file at this time. If you are implementing major categories in both your Standard and International applications, you must configure them separately in each Administrator application.



Aligning Your New Categories to Your Majors

...

CSV Column HeadingRequiredImportant Configuration Notes
HEADER ROWYESIMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.
ApplicationYES
  • The Application column identifies the CCCApply application that these majors pertain to;
  • The Application data is system-generated and should not be changed. 
  • When adding new Majors to your file, ensure the application is correct and in all caps.
  • Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.
  • Do not remove or change this column.

Note

The Application column value must be in ALL CAPS and be either:

  • APPLY (for CCCApply application majors), OR,
  • INTERNATIONAL (for International application majors)

You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time.


Major CodeYES
  • The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.
  • Adds a row to the Majors database table identifying a unique Major
  • Must be formatted based on layout in the Data Dictionary
Major DescriptionYES
  • The “Description” is required
  • Can be edited/modified by an authorized college/district user
  • Must be formatted based on layout in the Data Dictionary
  • Provides a text description of the active major to the end-user
  • *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications
CategoryNO
  • The “Category” column is optional.  See detailed notes about adding your custom categories to this column in the section above.
TOP CodeNO
  • The “Top Code” is an Optional field, but can be added by the college if desired.
  • Top Codes should be aligned to each individual Major
  • Does not appear to the end user
Program Control NumberNO
  • The “Program Control Number” is an optional field, but can be added by the college if desired.
  • Program Control Numbers should be aligned to each individual major
  • Does not appear to the end user
Award Type (AwardType)YES

The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system.  The following notes pertain to implementing this field in the new system:

  • When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”. 
  • The award type values must not contain any spaces and MUST be one of the following allowed values:

    • AA_degree
    • AS_degree
    • AA_T
    • AS_T
    • Certificate
    • Other
    • None

  • The “Award Type” is an optional field, but can be added by the college, if desired.
  • Aligned to each individual Major
  • Does not appear to the end user
  • The Award Type field is required in the new system. All imported majors, and majors migrated from the Admin 1.0 system, must include a value in this field. If you do not have an aligned award type for one or more majors, please enter “None”
Warning

Though the Award Type value does not display to the end-user in the CCCApply applications, and has been an optional field in the legacy Admin 1.0 system, having a value in this field/column is REQUIRED in the Admin 2.0 system. All imported majors, and majors migrated from the legacy Admin 1.0 system, must include a value in this field. If you do not have award types aligned to your majors in Admin 1.0, please ensure "None" is populated in the field in Admin 2.0. 


Note

If you are working with your Admin 1.0 Export Majors file, you'll notice that the Award Types export a single character numerical value. This format also works as an accepted  The award type values must not contain any spaces and MUST be one of the following allowed values:

1 = AA_degree

2 = AS_degree

5 = AA_T

6 = AS_T

3 = Certificate

4 = Other

X = BA_degree

Y = BS_degree

0 = None


When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None”


CIP Code

NO
  • The “CIP Code” is an optional field, but can be added by the college, if desired.
  • Aligned to each individual major
  • Does not appear to the end user

EduGoal Education Goals (eduGoals)  NOT APPLICABLE in this version)

NO


NOT USED IN THIS VERSION. The EduGoal field pertains to the Education Goal Alignment Filter implementation which is out of scope for this release.

Warning

VERY IMPORTANT:  Though the “EduGoal” field and filter is not applicable in this release, the "eduGoal" column MUST NOT BE REMOVED from your Majors CSV file, and the entire column must be left BLANK in your CSV file.

NOTE: Until further notice, do not enter ANY data or values in the EduGoals column in your Majors CSV file. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.


Warning

The Education Goals filter is OUT OF SCOPE for the first version of the CCCApply Admin 2.0.  This filter was removed from the code prior to the September 2018 release.  However, the column remains in the table for future development. This column must NOT BE REMOVED from your CSV file. It must remain EMPTY in your Import Majors CSV file.


Start Date

YES

End Date

YES
Create DateNO
  • VERY IMPORTANT: The “Create” column is a system generated date field that MUST remain blank when completing your CSV import file.

...