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COCI Maintainence Releases
| Type | Category | Description | Notes | Ticket (internal) | Release | ||||
|---|---|---|---|---|---|---|---|---|---|
| MIS | MIS and COCI Interaction not processing Course and Program files | fix corrects CCN assignment, new PCNs being reflected in Datamart and sending the program course file from COCI to MIS. backend processes were also optimized for overall improvement. | CCM-42 CCM-116 | 1.8.2 | |||||
| MIS | Control Number found in datamart but not assigned to Course in COCI | we updated the way we process control numbers sent back from MIS to improve the pace and rate of successful CCN assignment in COCI. | CCM-59 | 1.8.7 | |||||
| MIS | History tracking for MIS errors and Course Status | A new section was added to the course history page that specifically shows the MIS history. Every time we send a course to MIS and an error message is returned, this table will populate with the error code and the date received. these tables are populated with error data going back to the launch of the new COCI so all MIS errors are displayed since go live, even if your course is active today. | CCM-130 | 1.8.8 | |||||
| MIS | Approved courses not assigned a ccn after 24 hours | the updated processing put in place with CCM-59 has resolved this issue; Approved courses that dont have a CCN after a business day cycle will have its associated error message noted in the MIS Tab and can be unlocked for correction. | CCM-189 | 1.8.8 | |||||
| MIS/Control Numbers | PCNs generated in COCI not displaying in Datamart | MIS updated collection point for nightly file; PCNs now showing in Datmart as expected | CCM-103 | 1.8.3 | |||||
| Courses still showing on MIS tab after error correction | We updated the display settings for the MIS tab and now courses that have been corrected and resubmitted will drop off the page so users can more easily (hopefully) track which courses have been addressed and which still need to be corrected. | CCM-128 | `1.8.9 | ||||||
| MIS | Program issue/create date not rendering in MIS Master program file and/or is rendering a different date than was previously visible | As part of correcting CCM-103 the master programs file is now being sent to MIS nightly. The first update sent to MIS did not contain issue/create dates for a large percentage of legacy programs as this data was missing in the legacy dataset received. Where MIS had issue/create dates for programs that COCI did not, that date was rendered blank in MIS. Where MIS had a different date than COCI, the date in the COCI file was written over the MIS date. A script was run in COCI to add the issue/create date MIS had for all programs as if July 1 to the proposal create date field in COCI. The next time the nightly file is run and imported, the dates previkously displayed in the MIS master priogram file will again be displayed in datamart and the proposal create date field in COCI will be populated for legacy programs | CCM-134 | 1.8.5 | |||||
| Control Numbers | Courses sitting in approved status with no explanation and no CCN | users will see a new tab labeled "MIS" next time they log in. This tab will be blank unless COCI receives an error message back from MIS when attempting to get a CCN assigned. The NEW MIS TAB will display the name of the course and a link to view the error details. The specific MIS miss-match is recorded and the user is taken to the edit course screen to correct and resubmit | CCM-68 | 1.8.3 | |||||
| Control Numbers | CCNs not being assigned and new PCNs not reflected in datamart | Updates applied to the nightly interaction resolved the backlog of CCNs needing to be assigned | CCM-51 | 1.8.1 | |||||
| Documents | Documents fail to upload and no explanation is provided | The file size limitation was increased to support graphic or data rich attachments. | CC-1912 | 1.8.9 | |||||
| Documents | No way to back out accidental "Add Document" click | A new, red "remove document" button was introduced to support cases where either the wrong document was uploaded or if the user accidentally selects the "Add another document" button. This enhancement is intended to reduce the number of validation and error messages displayed at the time of submit, particularly for active courses and programs | CCM-112 | 1.8.4 | |||||
| Documents | Program Award and Program Goal not listed correctly on Approval Letters | Program goal now mapped to program goal field, same for program award. The display of program award name and the program goal name have been updated as well to reflect the exact same display as in COCI. | CCM-148 CCM-213 | 1.8.7 | Documents | Selecting "Add Another Document" is pre-populating title and document type when selected after at least one document is added | supporting documents behavior updated to have document type and title render blank when user is attempting to add any addtl documents after the first one is added | ||
| CCM-133Documents | Create tool to generate approval letters on demand | Site Admin feature added to generate PDF, official approval letter directly from within edit screens. SA can now generate letters missing from programs or courses and can render letters for legacy versions of the program or course. | CC-1914 | 1.8.49 | |||||
| DocumentsDocument fails to attach for no visible | Selecting "Add Another Document" is pre-populating title and document type when selected after at least one document is added | supporting documents behavior updated to have document type and title render blank when user is attempting to add any addtl documents after the first one is added | CCM-133 | 1.8.4 | |||||
| Documents | Document fails to attach for no visible reason | we think this was connected to the file size limitation we had on attachments. CORs or narratives with heavy formatting, graphics, tables and charts tend to be a lot larger than word heavy documents or pdfs. the file size for an individual file upload is now 5MB | CCM-192 | 1.8.9 | |||||
| Workflow | Whoops when trying to view or edit some programs | There are a few ADT programs that are quite large! The size of these programs are so great that it was taking longer than configured for the program to even load enough to display in View mode. We've cleaned up some of the processes with viewing and managing large proposals and also set the timeout threshold to a slightly longer window. | CCM-208 | 1.8.9 | Workflow | ||||
| Courses assigned Revision status for reasons other than CCCCO determination | Courses were being assigned "Revision" by the system when the course failed during MIS validation. This status routing was removed; courses will now only be assigned revision if done so by the CCCCO reviewer. | CC-1908 | 1.8.9 | ||||||
| Workflow | Search parameters added to the review queues not retaining when navigating away from page | CCCCO reviewers can input text into the search text box and navigate into an individual record or to a different page and return to the queue with the original search parameters still applied. | CCM-33 | 1.8.3 | |||||
| Courses assigned revision when they shouldnt be | As part of the MIS process update done with CCM-59, we also changed the logic for the status assigned courses when an MIS error is flagged. Courses will now only be assigned revision status if the CCCCO reviewer does not approve the submission. There is no other use case left in the system that should result in a course going to revision. | CCM-47 | 1.8.9 | ||||||
| Workflow | Whoops Error | Attempting to delete a document was resulting in a whoops error in some conditions. | CCM-186 | 1.8.7 | |||||
| Workflow | Whoops ErrorWhen | Resolved Whoops error on Review Page when Reviewers hit "Save and Approve" and select fields were blank | CC-1906 | 1.8.9 | |||||
| Workflow | Whoops Error | When text entered exceeds 256 characters in a single field and/or a negative integer is entered by mistake and the user hits submit, a red error message will now display rather than having the user redirected to a whoops message | CCM-119 | 1.8.4 | |||||
| Workflow | Whoops Error | Checkboxes selected for the Special Characteristics Code Descriptor field was resulting in a whoops message when the user attempted to save or submit and hitting the back button was resulting in lost data. Users can now select any of these checkboxes and the system will validation notifications as appropriate. | CCM-168 CCM-170 | `.8.6 | |||||
| Workflow | Whoops Error | The units calculations in courses were calculating and returning whoops error messages to users in cases where the user is associated with miltiple colleges and does not have a college selected when entering data into the hours fields. An update was made to the on screen messaging to immediatley flag for the user that a school must be selected for the calculations to compute. | CCM-140 | 1.8.5 | |||||
| Workflow | Whoops Error | users were getting a whoops error on submit if the attempted submit is the second or greater attempt made in a single session and the user did not reattach any documents originally attached prior to the first submit. messaging to the user has been added to highlght the need to reattach supporting documents if the first submit did not result in a success message. | CCM-120 | 1.8.5 | |||||
| Workflow | Whoops Error | system timing out when attempting to load legacy documents and presenting the user with a fatal error and a whoops redirect. parameters for documents to load have been expanded and updated messaging will be displayed to the user explaining the lag with documents loading/being displatyed, this speficically addresses legacy documents and courses | CCM-17 | 1.8.5 | |||||
| Workflow | Whoops Error | data picker for the two approval dates in courses and programs was rendering a fatal error on the back end when documents are attached. data picker has been updatrd and tested in chrome and safari and documnets that fail to load are resulting now in a red error message rather than a whoopd redirect. | CCM-114 | 1.8.5 | |||||
| Workflow | Whoops Error | update made to expand database search for legacy documents when the user selects "view" on the edit or detail pages. if the system still cant locate the document after the expanded search, better on screen messaging should help explain the next steps to take to view the document requested. | CCM-115 CCM-17 | 1.8.6 | |||||
| Workflow | Hitting the enter/return key when editing a course or program submits the course or program | The keyboard shortcut has been updated to result only in an attempted submit when the user has tabbed to the submit button. Hitting enter/return in any other field wont drive proposal behavior with this change. | CCM-142 | 1.8.5 | |||||
| Workflow | Numeric values triggering error message with units & hours fields and with RSI hours | 0.00 and 0 are now acceptable values in units and hours fields; field parameters have been further updated to only allow numeric values | CCM-36 CCM-82 | 1.8.3 | |||||
| Workflow | Net Annual Labor Demand field is flagging as required incorrectly. | this field now only triggers as required in a program submission where the user has selected C as the program goal. | CCM-30 | 1.8.3 | |||||
| Workflow | Courses completely locked when approved | siteadmins can now move an approved course into other statuses to unlock it if there are data corrections that need to be made and/or if a reviewer error pushed the course to approved accidentally. this is only available to siteadmins; college users should reach out to the CCCCO or support if they require an approved course moved back to submitted. | CCM-75Transfer not accepted as a word in a program title. | Updated validation to allow "Transfer" in the title when the award is "Certificate of Achievement 18-27 units" with the program goal of "Transfer (All ADTs and Certificates of Achievement for CSU GE Breadth and IGETC)" | CC-1922 | 1.8.39 | |||
| Workflow | Deactivating course/program requiring a validation check | users can now render an active program or course inactive without the validation check. this is intended to support deactivating legacy courses or programs that may contain missing or incomplete data since the migrationCourses completely locked when approved | siteadmins can now move an approved course into other statuses to unlock it if there are data corrections that need to be made and/or if a reviewer error pushed the course to approved accidentally. this is only available to siteadmins; college users should reach out to the CCCCO or support if they require an approved course moved back to submitted. | CCM-3475 | 1.8.23 | ||||
| Workflow | Make a copy feature not transferring supporting documents for courses or programs | make a copy now transfers supporting documents when used for either a course or a program proposal, if used for a program proposal, the course report migrates as wellDeactivating course/program requiring a validation check | users can now render an active program or course inactive without the validation check. this is intended to support deactivating legacy courses or programs that may contain missing or incomplete data since the migration. | CCM-4134 | 1.8.2 | ||||
| Data Display | Inactive TOP codes not visible in TOP Code field of Courses and Programs | Legacy proposals that contained TOP Codes listed as deleted in the TOP Code manual now have there deleted TOP Code value displayed. The user will be required to update the TOP code field upon first edit, and this will trigger a substantial change as designedWorkflow | Make a copy feature not transferring supporting documents for courses or programs | make a copy now transfers supporting documents when used for either a course or a program proposal, if used for a program proposal, the course report migrates as well. | CCM-5841 | 1.8.2 | |||
| Data Display | Make a copy changing date format for District Governing Board Approval Date and COR Effective Date | Database updated to pull and display dates in a format compliant with the field validation when the proposal starts as a result of the make a copy functionInactive TOP codes not visible in TOP Code field of Courses and Programs | Legacy proposals that contained TOP Codes listed as deleted in the TOP Code manual now have there deleted TOP Code value displayed. The user will be required to update the TOP code field upon first edit, and this will trigger a substantial change as designed. | CCM-16958 | 1.8.62 | ||||
| Data Display | Proposal history not always capturing and displaying previous field values as actual values selected | history table now displays the previous and new values as text rather than a system code representing the selection madeMake a copy changing date format for District Governing Board Approval Date and COR Effective Date | Database updated to pull and display dates in a format compliant with the field validation when the proposal starts as a result of the make a copy function. | CCM-155169 | 1.8.6 | ||||
| Data Display | College Submitter name not displaying in review queues | Proposal history not always capturing and displaying previous field values as actual values selected | history table now displays the previous and new values as text rather than a system code representing the selection made. | CCM-155 | 1.8.6 | ||||
| Data Display | College Submitter name not displaying in review queues | name of submitter that created the proposal displays to the reviewer | CCM-13 | 1.8.2 | |||||
| Data Display | Comments box not expanding for revision proposals | users can now scroll within the comments boxes to see the full range of feedback provided by the CCCCO. comments are due for a full overhaul in late spring 2018. | CCM-15 | 1.8.2 | |||||
| Data Display | Inactive TOP codes not displaying on TOP Code admin page | System Admins of COCI can see both active and inactive TIOP Codes on the manage TOP Codes page. | CCM-61 | 1.8.2 | |||||
| Reports | Monthly Submissions and Approvals report by college | New CCCCO report will run monthly; course and program submissions and approvals for courses and programs by college. | CC-143 | 1.8.5 | |||||
| Users | Whoops Error | session timeout increased to reduce the likelihood of a user being logged out of the system in the middle of course or program submission | CCM-121 | 1.8.4 | |||||
| Data Display | Search by college submitter not updating results on main Program and Course pages | Users can now select the a specific college submitter from the drop down on the main pages and have the results adjust to the proposals entered by that user. Only college submitters associated with the college(s) the user is associated with will display in the drop down. | CCM-110 | 1.8.5 |
COCI Open Issues Log
| drop down. | CCM-110 | 1.8.5 |
COCI Open Issues Log
| Type | Category | Description | Notes | Ticket Internal | Targeted Fix |
|---|---|---|---|---|---|
| Workflow | "make a copy" proposals aren't linking to the original record | CCM-98 | Not Started | ||
| Workflow | Dupe check for programs is being skipped during submit | CCM-124 |